https://wiki.allhandsactive.org/api.php?action=feedcontributions&user=Daniel&feedformat=atomAll Hands Active Wiki - User contributions [en]2024-03-28T21:38:32ZUser contributionsMediaWiki 1.41.0https://wiki.allhandsactive.org/index.php?title=Laser_Cutter&diff=6104Laser Cutter2020-07-19T19:58:26Z<p>Daniel: </p>
<hr />
<div>[[Category:Tools]]<br />
[[Category:Requires Maintenance]]<br />
<br />
= Intro =<br />
<br />
The laser was originally owned by Backyard Brains, and has been donated to AHA when they moved out. Thanks! It was also part of a group order, where i3 Detroit received 2 nearly identical lasers, so their own documentation is very helpful. See their [https://www.i3detroit.org/wiki/Laser_Cutter_-_Bumblebee Bumblebee laser cutter] wiki page.<br />
<br />
The cutter has an 80W infrared laser, with a 1200mm x 900mm bed. It essentially burns away small portions of material to make its cuts. Designs are created in or imported into LaserCut 5.3, which is responsible for tweaking and downloading the design to the laser cutter. Specifically, the laser is a Jinan TransonCNC [http://www.transoncnc.com/product/showproduct.php?id=136&lang=en 1490A] in a [http://www.transoncnc.com/product/showproduct.php?id=117&lang=en 1490B] shell, for easier disassembly when it needs to be moved around. It is well suited to precise and repeatable cuts on flat and relatively thin material, such as for art or particular parts. Materials such as paper, certain woods, or acrylic work well, but some simply won't cut, or are dangerous to cut, such as chlorine-containing plastics.<br />
<br />
= Safety =<br />
<br />
There are 3 main safety issues when using the laser cutter. These are covered in the class that is required to use the laser, but are also covered here.<br />
<br />
== Fire ==<br />
<br />
Because the laser essentially burns material to make its cuts, there is always a risk of fire. Because of this, you must supervise your cuts the entire time, and be prepared to stop the cut if a fire is started. Different materials are at different levels of risk of fire. For example, corrugated cardboard should be avoided, while acrylic and woods seem safer. However, nothing is 100% safe.<br />
<br />
In case of fire:<br />
# Hit the Emergency Stop Button.<br />
# Open the hood and remove the work piece from the machine if possible.<br />
# Use the loud noise room fire extinguisher to put out the fire if necessary.<br />
<br />
== Cutting Unsafe Materials ==<br />
<br />
For unsafe materials, simply put, it is dangerous to cut certain materials with the laser cutter. Please consult one of many materials lists, such as the [https://www.i3detroit.org/wiki/Laser_Materials_List i3 Detroit] or [http://atxhackerspace.org/wiki/Laser_Cutter_Materials ATX Hackerspace] lists. This is easy to manage by knowing what your material is made of, and only using safe materials.<br />
<br />
Commonly cut materials that behave well are sheets of acrylic (make sure it's meant for laser cutting), and thin woods. Some woods that are hard or oily may be more trouble than they're worth to cut, or may produce excessive amounts of smoke. Some materials that seem fine, like corrugated cardboard, can be very willing to catch on fire, and should be avoided. Other materials like foil-backed paperboard may cut fine from the paper side, and hardly at all from the foil side. Unsafe materials like PVC, and other plastics containing Chlorine, are absolutely unsafe to cut, as they will produce [https://en.wikipedia.org/wiki/Chlorine#Hazards Chlorine gas] when cut.<br />
<br />
== Damaging the Machine ==<br />
<br />
Using the laser cutter involves moving the cutting head around, but hitting the head against the work piece or ramming it into the bed surface can break the cutting head and require expensive repair. Avoiding this just requires paying attention while manually moving the head in the X and Y axes, and being very careful when adjusting the bed height (Z axis) to not ram the head into the work piece or cutter bed. This also means that only your work piece should be in laser when cutting, so that there isn't anything to run into.<br />
<br />
Also, the industrial chiller must be running to cool the laser tube. Without cooling the laser cutter should not be used, as the tube can be quickly damaged without cooling.<br />
<br />
= Instructions =<br />
<br />
You must be trained on this LASER before using it. Get trained by [http://www.allhandsactive.com/events/ taking the class]! The class covers all this info, but it is covered here as well<br />
<br />
* [https://docs.google.com/presentation/d/1SrZXzwGMaWvcrB7dGKYKKsITLRnAqrLa9Spj8IChhcc/edit Detailed Checklist] for Big Red<br />
* Simplified Checklist for Big Red: http://goo.gl/jM9vem<br />
<br />
== Turning On ==<br />
<br />
All necessary components are wired into the surge protector on the back right part of the machine, so turning them on is just a matter of hitting the red switch on the surge protector. This turns on the fan for the exhaust, the industrial chiller, and the laser cutter itself. The computer itself is on a different outlet, and normally just stays on.<br />
<br />
When turning the machine on, make sure that the industrial chiller beeps, and that the fan spins up. The chiller will also have a readout on the front of the current water temperature in Celsius.<br />
<br />
== Turning Off ==<br />
<br />
Everything is safe to turn off by turning off the surge protector, just like turning the machine on. This turns off the cutter, the fan, and the chiller. The computer is generally left on.<br />
<br />
= Maintenance =<br />
<br />
Maintenance should only be done by experienced and qualified laser lords, or with their supervision. Much routine maintenance is easy and safe to do, but the machine is quite sensitive, and repairs are potentially expensive.<br />
<br />
Generally the machine periodically needs:<br />
* rails & bearings cleaned and lubricated<br />
* mirrors cleaned<br />
* lens cleaned<br />
* laser tube replaced (as necessary; wear item)<br />
* lower chamber cleaned of cut remnants<br />
* belts and other tidbits replaced as necessary<br />
<br />
== References ==<br />
* Software Manual: https://drive.google.com/file/d/0B9x4RIcqwUojamYxMkswT3EwUWtFVWpwMHpZM0ZRN2hyRFdr/edit?usp=sharing<br />
* Machine Manual: https://drive.google.com/file/d/0B9x4RIcqwUojbm5tdzI2ZnFmV291anZBS0RaZGlOVXQweUZz/edit?usp=sharing<br />
* General info from Rabbit Laser: https://rabbitlaserusa.com/ManualsTutorials.html<br />
<br />
= FAQ =<br />
<br />
Put common questions and their answers here!<br />
<br />
The [https://www.i3detroit.org/wiki/Laser_Cutter_-_Bumblebee#FAQ i3 Detroit Laser FAQ] is a good start/reference.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Laser_Cutter&diff=6102Laser Cutter2020-07-16T20:10:50Z<p>Daniel: /* References */</p>
<hr />
<div>[[Category:Tools]]<br />
[[Category:Requires Maintenance]]<br />
<br />
= Intro =<br />
<br />
The laser was originally owned by Backyard Brains, and has been donated to AHA when they moved out. Thanks! It was also part of a group order, where i3 Detroit received 2 nearly identical lasers, so their own documentation is very helpful. See their [https://www.i3detroit.org/wiki/Laser_Cutter_-_Bumblebee Bumblebee laser cutter] wiki page.<br />
<br />
The cutter has an 80W infrared laser, with a 1200mm x 900mm bed. It essentially burns away small portions of material to make its cuts. Designs are created in or imported into LaserCut 5.3, which is responsible for tweaking and downloading the design to the laser cutter. Specifically, the laser is a Jinan TransonCNC [http://www.transoncnc.com/product/showproduct.php?id=136&lang=en 1490A] in a [http://www.transoncnc.com/product/showproduct.php?id=117&lang=en 1490B] shell, for easier disassembly when it needs to be moved around. It is well suited to precise and repeatable cuts on flat and relatively thin material, such as for art or particular parts. Materials such as paper, certain woods, or acrylic work well, but some simply won't cut, or are dangerous to cut, such as chlorine-containing plastics.<br />
<br />
= Safety =<br />
<br />
There are 3 main safety issues when using the laser cutter. These are covered in the class that is required to use the laser, but are also covered here.<br />
<br />
== Fire ==<br />
<br />
Because the laser essentially burns material to make its cuts, there is always a risk of fire. Because of this, you must supervise your cuts the entire time, and be prepared to stop the cut if a fire is started. Different materials are at different levels of risk of fire. For example, corrugated cardboard should be avoided, while acrylic and woods seem safer. However, nothing is 100% safe.<br />
<br />
In case of fire:<br />
# Hit the Emergency Stop Button.<br />
# Open the hood and remove the work piece from the machine if possible.<br />
# Use the loud noise room fire extinguisher to put out the fire if necessary.<br />
<br />
== Cutting Unsafe Materials ==<br />
<br />
For unsafe materials, simply put, it is dangerous to cut certain materials with the laser cutter. Please consult one of many materials lists, such as the [https://www.i3detroit.org/wiki/Laser_Materials_List i3 Detroit] or [http://atxhackerspace.org/wiki/Laser_Cutter_Materials ATX Hackerspace] lists. This is easy to manage by knowing what your material is made of, and only using safe materials.<br />
<br />
Commonly cut materials that behave well are sheets of acrylic (make sure it's meant for laser cutting), and thin woods. Some woods that are hard or oily may be more trouble than they're worth to cut, or may produce excessive amounts of smoke. Some materials that seem fine, like corrugated cardboard, can be very willing to catch on fire, and should be avoided. Other materials like foil-backed paperboard may cut fine from the paper side, and hardly at all from the foil side. Unsafe materials like PVC, and other plastics containing Chlorine, are absolutely unsafe to cut, as they will produce [https://en.wikipedia.org/wiki/Chlorine#Hazards Chlorine gas] when cut.<br />
<br />
== Damaging the Machine ==<br />
<br />
Using the laser cutter involves moving the cutting head around, but hitting the head against the work piece or ramming it into the bed surface can break the cutting head and require expensive repair. Avoiding this just requires paying attention while manually moving the head in the X and Y axes, and being very careful when adjusting the bed height (Z axis) to not ram the head into the work piece or cutter bed. This also means that only your work piece should be in laser when cutting, so that there isn't anything to run into.<br />
<br />
Also, the industrial chiller must be running to cool the laser tube. Without cooling the laser cutter should not be used, as the tube can be quickly damaged without cooling.<br />
<br />
= Instructions =<br />
<br />
You must be trained on this LASER before using it. Get trained by [http://www.allhandsactive.com/events/ taking the class]! The class covers all this info, but it is covered here as well<br />
<br />
* Detailed Checklist for Big Red: http://goo.gl/agZeub<br />
* Simplified Checklist for Big Red: http://goo.gl/jM9vem<br />
<br />
== Turning On ==<br />
<br />
All necessary components are wired into the surge protector on the back right part of the machine, so turning them on is just a matter of hitting the red switch on the surge protector. This turns on the fan for the exhaust, the industrial chiller, and the laser cutter itself. The computer itself is on a different outlet, and normally just stays on.<br />
<br />
When turning the machine on, make sure that the industrial chiller beeps, and that the fan spins up. The chiller will also have a readout on the front of the current water temperature in Celsius.<br />
<br />
== Turning Off ==<br />
<br />
Everything is safe to turn off by turning off the surge protector, just like turning the machine on. This turns off the cutter, the fan, and the chiller. The computer is generally left on.<br />
<br />
= Maintenance =<br />
<br />
Maintenance should only be done by experienced and qualified laser lords, or with their supervision. Much routine maintenance is easy and safe to do, but the machine is quite sensitive, and repairs are potentially expensive.<br />
<br />
Generally the machine periodically needs:<br />
* rails & bearings cleaned and lubricated<br />
* mirrors cleaned<br />
* lens cleaned<br />
* laser tube replaced (as necessary; wear item)<br />
* lower chamber cleaned of cut remnants<br />
* belts and other tidbits replaced as necessary<br />
<br />
== References ==<br />
* Software Manual: https://drive.google.com/file/d/0B9x4RIcqwUojamYxMkswT3EwUWtFVWpwMHpZM0ZRN2hyRFdr/edit?usp=sharing<br />
* Machine Manual: https://drive.google.com/file/d/0B9x4RIcqwUojbm5tdzI2ZnFmV291anZBS0RaZGlOVXQweUZz/edit?usp=sharing<br />
* General info from Rabbit Laser: https://rabbitlaserusa.com/ManualsTutorials.html<br />
<br />
= FAQ =<br />
<br />
Put common questions and their answers here!<br />
<br />
The [https://www.i3detroit.org/wiki/Laser_Cutter_-_Bumblebee#FAQ i3 Detroit Laser FAQ] is a good start/reference.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:2016_New_Space_Planning&diff=6002Minutes:2016 New Space Planning2020-03-15T21:26:20Z<p>Daniel: Daniel moved page 2016 New Space Planning to Minutes:2016 New Space Planning without leaving a redirect</p>
<hr />
<div>===2/1/2016 Emergency Board Meeting for AHA's relocation plans!===<br />
<br />
Attendees: Esty T., Greg G., Nick R., Alec M., Tyler W., Nate Y., Alex W., Tyler D., Tyler S., Mike Z., Ben S., Pritpaul M., Brandon D., Dan C., Augustine B., Donnie J., Adam F., Steven<br />
<br />
Meeting Start: 1910<br />
<br />
Meeting End: 2012<br />
<br />
Members are shown a floor-plan and pictures of the 225 location, and sweet sketchup from Tyler W..<br />
<br />
The plan is to use both the adjoining spaces, and knock out a wall.<br />
<br />
Costs would be roughly comparable to what we have now, but we will have to be paying more for heating the space.<br />
<br />
We need to determine if installing a sink is an option.<br />
<br />
Electrical is something we need to work out. Existing electrical is not the best for AHA, but could be better.<br />
<br />
Oxford is willing to remove the counter area in the vape shop, since it's about chest-height, and partitions off a big chunk of the room.<br />
<br />
Elevator to downstairs = handicap accessible.<br />
<br />
Questionable 24hr access. Landlord doesn't want people wandering around the other shops after hours, but it might be negotiable.<br />
<br />
Majority decision by members present to pursue the 225 space! We will meet again with the landlord to discuss our concerns.<br />
<br />
We should identify groups in the area who we can work with/share space! AADL, Girl Develop It, others?</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:23_AUG_2015_Member_Meeting&diff=6001Minutes:23 AUG 2015 Member Meeting2020-03-15T21:26:08Z<p>Daniel: Daniel moved page 23 AUG 2015 Member Meeting to Minutes:23 AUG 2015 Member Meeting without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Alec M., Esty T., Cindy T., Tyler S., Chris S.<br />
* Meeting starts at: 14:19<br />
* Meeting ends at: 15:14<br />
<br />
== Should we stay or should we go? ==<br />
* Should be within walking distance - preferred upper limit 2 miles of downtown (see Wizzywig)<br />
** Reasonably close to a bus route, for the benefit of students, poor people, etc<br />
* We are the makerspace downtown - that's our Thing<br />
* Need a group of people to start identifying options *now*, while we have time to look<br />
<br />
== Re-evaluation of how the election process is documented (primarily how the bylaws etc specify proper procedure)==<br />
* e.g., under current process, are we doing 0 through n-1 or 1 through n when voting for n candidates?<br />
* e.g., what is the procedure if someone steps down in the middle of the term?<br />
** Suggestion: Board appoints replacement until next election, replacement runs in next election to fill *remainder of the year term of the person they replaced* if applicable - thereby not disrupting the staggered replacement cycle (should this affect their term limit? under which circumstances?)<br />
<br />
== Should we grow?==<br />
* At the previous Board meeting, an idea was floated about using the Sylvia's space and letting the landlord take it as a tax writeoff<br />
* Just keeping this in consciousness<br />
<br />
== Retro Computing Pod==<br />
* Gonna discuss this after we get rid of the front desk<br />
<br />
== Tool Maintenance==<br />
* Tinker can help but needs help getting here on weekends<br />
<br />
== Bounty Board==<br />
* Envisioning: corkboard with flyer-like layout, possibly mirrored on Google Groups<br />
* Two main ideas: do XYZ and get a reward (money, items, whatever), and/or be a community bucket of people-hours (do 3 hours of something for someone, get that paid back by someone else helping later down the road - community hours held in common, owed to the person who did the work)<br />
* Sounds like a good idea<br />
<br />
== Flyers for open house (and other events)==<br />
* Need people to:<br />
** make posters<br />
** inform poster-posters of where to post posters (UM: Alex White, Tyler Dence (sp?), EMU: Alec M., UM North Campus: Zandi?)<br />
** post posters<br />
* Best to put up posters such that they will be up during the week before the event<br />
* For the open house specifically, want to integrate with general rush to advertise all things across campus to new and returning students<br />
* Want to target technology and arts areas, and big community areas as well as food court areas<br />
* May want three sets of flyers: normal (makery/hackery), more arty, and cryptoparty<br />
<br />
== Strategic Plan...==<br />
* Cindy: We need to have a Strategic Plan? What do we want to be doing in 1 year, 5 years...? Can we even agree on this?<br />
* Alec: Be non-subject specific: plan to have more classes and plan general frameworks for having more classes without anything about what sorts of classes they will be. This limits conflict while coming up with the plan among different personal agendas<br />
* Cindy: An idea: How do we help people in this space plug into informal education and networking opportunities?<br />
* Alec: Idea: Get people who are interested in subjects to come down here and teach these subjects. Should we tailor advertising to middle and high school kids (and the parents who will have to bring them)?<br />
* Don't forget about other forms of advertising: word of mouth in particular, and let's try having T-shirts around to sell to members so they can wear them around town (like 2 or 3 designs). Also portable advertisement such as (general) business cards or stickers (business-card-sized stickers?).<br />
* Side note: If we had portable signage to take to an event to advertise our stuff, that would be real neat (e.g., a laser-cut laser-cutter sign).<br />
* Side note: There are issues with projects being seen through to their conclusions.<br />
<br />
== Action Items==<br />
* CINDY, ESTY, ALEC, TYLER - help with flyer distribution (once flyers are designed)<br />
* ZANDI - give flyer distributers his current cryptoparty flyers<br />
* CINDY, ESTY - begin looking into options for moving the space (ask Donnie and Nate Yost for information about current space square footage, price, etc)<br />
* TYLER - ask people to help with flyer-making (Cindy can offer beer or other things as compensation)<br />
* ALEC, ESTY - draft proposal for "someone resigns from the Board mid-term" procedure<br />
* CHRIS S - make flyer(s) for the Open House (rough draft by September 16)</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:22_Jan_2014_GSD_Gathering&diff=6000Minutes:22 Jan 2014 GSD Gathering2020-03-15T21:26:00Z<p>Daniel: Daniel moved page 22 Jan 2014 GSD Gathering to Minutes:22 Jan 2014 GSD Gathering without leaving a redirect</p>
<hr />
<div>Primary Goal:<br />
* Finish the 501c3 <br />
<br />
<br />
Secondary Goals:<br />
* Staff Goals w/Dana/Josh/Nate<br />
* [http://wiki.allhandsactive.com/08_JAN_2014_Board_Meeting_Agenda#.285_min.29_Review_New_Action_Items.21 See Action Items of most recent board meeting]<br />
* Response to Heather regarding our participating in UMSI MakerFest on March 26th</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:26_Feb_2014_GSD_Gathering&diff=5999Minutes:26 Feb 2014 GSD Gathering2020-03-15T21:25:44Z<p>Daniel: Daniel moved page 26 Feb 2014 GSD Gathering to Minutes:26 Feb 2014 GSD Gathering without leaving a redirect</p>
<hr />
<div>Random Stuff Josh has on his plate:<br />
* Contact Chris (Volunteer + Projects)<br />
* Finish Event Mailing List<br />
** Requires final date for Don B. privacy discussion<br />
<br />
* Finish Events on AHA site<br />
** Requires final date for Don B. privacy discussion<br />
<br />
* Event Facebook (Imagesfor events?)<br />
** Make sure events are on Calendar<br />
** Thank Tyler for his Awesome<br />
** How to insert images<br />
** Requires final date for Don B. privacy discussion<br />
<br />
* Event Arborweb!<br />
** Requires time<br />
** Requires final date for Don B. privacy discussion<br />
<br />
* AHA Arduino Workshop Who?<br />
** Requires person<br />
<br />
* AHA LASER Workshop Who?<br />
** Requires person<br />
<br />
* Bilal LASER $ What?<br />
** Requires looking into LASER use in QB for 2013 past the last time we paid him<br />
<br />
* Call China!<br />
** TransonCNC04 on Skype. Requires Josh<br />
<br />
* Call Accounting 501c3<br />
** Josh/Martin talk w/Johnnell</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:16_OCT_2012&diff=5998Minutes:16 OCT 20122020-03-15T21:25:30Z<p>Daniel: Daniel moved page 16 OCT 2012 to Minutes:16 OCT 2012 without leaving a redirect</p>
<hr />
<div>=16 October 2012 AHA / Ops Staff Meeting!=<br />
==ToDo==<br />
# AHA Wiki Cleanup<br />
# Ops Wiki Cleanup <br />
# Count Sheet, counting out<br />
# Count out with James to make sure that process is understood.<br />
# Spread The word on the Extra Life!<br />
# Pamphlets!<br />
# Shift Changes (calendar at: http://goo.gl/49LnL )<br />
## Long term: Isaac Perez & Jon Huhn Fridays from 2pm to 6pm. Isaac is on Shift<br />
## Long term: Isaac Perez & Jessica Saturdays from 2pm to 6pm. Isaac is on Shift.<br />
## This Tuesday: Isaac Perez & James Hearn Tuesday from 2pm to 6pm <br />
## This Tuesday: Taylor Gest Tuesday from 6pm to 10pm <br />
## This Sunday & Next Sunday: Dana Nelson from 6pm to 10pm<br />
# Make a Current Members List<br />
# Make an example Count Sheet w/proper paid outs and info, ie:<br />
## How much<br />
## What it was for (Office Supplies, Stock, Deposit, etc.)<br />
## Who it was given to (Meijer, Diag Party, Papa Johns, etc.)<br />
## Who took the money from the register, ie: Your Initials<br />
# Make an example receipt w/properly filled out information on receipt, ie: <br />
## Name of Company<br />
## Date<br />
## How it was paid (Cash Register $ or AHA Debit, etc.)<br />
## Your Initials<br />
## The Total $<br />
## Basic explanation of what was purchased if it's not clear on the receipt<br />
<br />
==Recent issues==<br />
#Computers, Problems<br />
##Any changes need to be documented, and confirm as working<br />
##Ops Wiki Account<br />
##ahashop@digitalops.com / thisisacircle<br />
#Counting out<br />
##Receipts into proper envelopes at end of night<br />
##Initial & Date<br />
#Communication<br />
##Something changes, email the list, ie:<br />
###Core02 innaccessible<br />
#Finances<br />
##We're close to the bone<br />
#Inventory<br />
##We are low, see finances + communication : )<br />
<br />
==Recent awesome==<br />
#Stairwell being painted!<br />
##No longer looks like ancient Doctor's Office<br />
#Memberships are on the rise<br />
##30+ Members, with two or three more projected<br />
#Promotions on the rise<br />
##ExtraLife charity 8am Sat to 8am Sun<br />
##John Spiher<br />
### ExtraLife Charity<br />
### OnGo Energy Drink<br />
#### Survey, can you fill it out!<br />
### UM LoL<br />
<br />
==ExtraLife Help?==<br />
#Charity Foundation, donating to Children's Hospitals = Beaumont in Royal Oak<br />
#Gaming Marathon, 8am Saturday to 8am Sunday<br />
#Goal = Raise money for Charity, donate towards this<br />
## Donation Link on Ops Facebook Page<br />
## $24 to have access to space for 24 hours<br />
## $Possibly Hourly Payment ptions<br />
## Facebook & Ops page, please spread the word!<br />
<br />
==Things needed==<br />
#Shift Coverage needed (definitely for the next 10 days, ideally for the rest of the year)<br />
##Fri 2pm to 6pm<br />
##Sat 2pm to 6pm<br />
##Tue 2pm to 6pm / 6pm to 10pm (Isaac / Jon)<br />
##Sun 6pm to 10pm / Taylor's Down with covering this / next Sunday<br />
<br />
#Support!<br />
##John Spiher is attempting to promote AHA & Ops, with an emphasis on getting the gaming area up to speed. He works and lives and schools out of town, so any help we can give him would be great.<br />
#General Expectations<br />
##5 to 10 hours of support each week, sometime lower, sometimes higher.<br />
##? How bad would it be if we had weekly checks?<br />
#Roles<br />
##Promoting AHA & Ops!<br />
<br />
==People==<br />
#Isaac<br />
##Shift<br />
##Lot of spare time, do something while killing time<br />
##Whatever he can do to help out<br />
#James<br />
##Shift<br />
##Updates to computers, need more help!<br />
#Jessica<br />
##Shift<br />
##Gatekeeper of the Craft Section, organized<br />
#John Spiher<br />
##Manager of Marketing & Communications<br />
##Manage social media / post on web sites / edit web site / create events <br />
#Wry<br />
##Helping with Server<br />
##Charge of Dogfort<br />
#Jess<br />
##Does the books<br />
#Jon Huhn<br />
##Cleans<br />
#Taylor Gest<br />
##Shift, Front Desk, Photos of Events!<br />
# Vanya<br />
## Here to make this place beautiful<br />
## Helping, if someone needs a hand (Graphic Artist & Parkour Awesome)<br />
<br />
==Paid Outs & Receipts==<br />
#Example Count Sheet, how to make a paid out<br />
#Example Receipt</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:19_Jun_2015_Interim_-_Board_Meeting_Agenda&diff=5997Minutes:19 Jun 2015 Interim - Board Meeting Agenda2020-03-15T21:24:26Z<p>Daniel: Daniel moved page 19 Jun 2015 Interim - Board Meeting Agenda to Minutes:19 Jun 2015 Interim - Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>* Interim Board Meeting Called Due To Past 2 Meetings NOT Addressing New Business (including Member concerns)<br />
<br />
<br />
* Meeting attendees: Nick R., Tyler S., Larry W., Donnie J., * '''Quorum (4/5) was present''' Absent: Greg G. - Members: Nate Y., Alec M., Jon H., Mike Z., Bill H.<br />
<br />
* Meeting starts at: 7:15pm<br />
* Meeting ends at: 8:30pm<br />
<br />
<br />
== Interim Board Meeting Protocol==<br />
<br />
''* If anyone has any items NOT on the following list, please hold them until the next official Board Meeting in July.''<br />
* This meeting will exclusively address items from May and June in an attempt to reduce the backlog.<br />
<br />
<br />
<span style="background:#00FF00">* GREEN</span> - Go For It!<br />
<span style="color:#FF0000">* RED</span> - Requires Full Board Meeting.* <br />
<span style="color:#0000FF">* BLUE - Approval from the Board.* </span> <br />
<br />
<br />
'''NEW ITEMS FROM MAY OPEN TIME (initials for who suggested):'''''<br />
* AM - <span style="background:#00FF00">Individual member space utilization (how much is allowed and for how long?)</span><br />
# Discussion around what the guidelines are for member's usage of space for projects. Payment provides 1 locker/person. One member pays for two lockers. <br />
# There is a need for general shelf & space de-cluttering. Usage of a "parking ticket" system was generally agreed upon as a good way to alert members their projects/belongings could become community property if they remain stagnant.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* LW - <span style="background:#00FF00">Spring Cleaning never really finished - [https://goo.gl/2UkMEq Workplace Worksheet]was started (needs Volunteers AND Members to finish)</span><br />
# DJ - Suggested we hold a garage sale to profit from extra tools/equipment. LW reminded the Board we have an agreement in place with Encore Resale. Who will do all the work of collecting, cataloging and selling stuff and we get money. It doesn't mean we cannot do it, but we don't have the space on site to conduct one.<br />
# Spring cleaning continues<br />
# NY continuing inventory to meet Westfield Insurance annual policy requirement.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* TS - <span style="background:#00FF00">We need more marketing of tools and tech we have at AHA (ie. on front door).</span> <span style="color:#FF0000">A suggestion was made that perhaps a dedicated role for 1 person should be created.</span><br />
# talked about yet another online customer management tool. LW - suggested a proposal be written for what the duties of a Marketing person would be. Coordinate Event/Classes with the Education Director, conduct Media Blast for special events. Note: Media Blast list exists in Google Drive.<br />
# LW volunteered DJ to take a shot at it before next Board meeting.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* AM - <span style="background:#00FF00">AHA Wiki now has tags for determining currency of pages. Should we organize a Wiki cleaning party?</span><br />
# After hours party suggested with those that volunteer to help.<br />
# There will be a note to members suggesting date/time (probably by LW)<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* LW - <span style="background:#00FF00">AHA has the opportunity to run DIY Curriculum created by PyroEDU aka [http://www.pyroelectro.com/ PyroElectro] at NO COST to AHA - "It would please us greatly to expand our user base to include students taught by your volunteer instructors. </span><br />
# LW - Needs a couple of volunteers to test run curriculum at AHA to determine course length and price (cost to include ~10 Components kit.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* ZS - <span style="background:#00FF00">Do we want a Bike Fix It Night?</span><br />
# AHA will schedule a Bike Fix It night in July. We may want to build a bike stand and stock rags/shop cloths.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
'''NEW ITEMS FROM JUNE OPEN TIME:'''<br />
* DJ - <span style="background:#00FF00">Should front stairs & hallway be redecorated? Donnie J. to send out email to members for suggestions on what they'd like to see happen.</span><br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* DD - <span style="background:#00FF00">Should we resurrect Google Analytics? - Daniel D. suggested it's a good way to understand online traffic.</span><br />
# NY - Who even owns this/has access? AHA used to have an account, may need to create a new one. NY to investigate. If costs would be incurred would need to be approved by Financial Director.<br />
# LW - Suggested this would be a good way to find out who's looking at our scheduled classes on the website.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* JH - <span style="background:#00FF00">Should we buy a locking screen door for the alley?</span><br />
# need to ensure the way it swings meets Ann Arbor Fire Code.<br />
# need to fix the ceiling and have MBTU reinstall fire exit lights ASAP<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">Start using .org for everything we do! Website allhandsactive.org currently goes only to wiki.</span> <br />
# Emails should be from xxxxxx.ORG, as should signage/cards. <br />
# NY to create and communicate emails for Directors.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">Collect 1-page CVs of every board member (send to GG).</span><br />
# Directors to provide to CV's for grant submission.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG/DD - <span style="color:#FF0000">Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.</span><br />
# if we want to download Quickbooks again we must find the phone number used originally to register the purchase in order to recover the QB license.<br />
# QB has moved to a cloud model and wants all customers to transition. They are NOT readily helpful but LW will try to secure it again. FYI - It is NOT part of the AHA QB database.<br />
# Need to investigate Xero<br />
<span style="color:#0000FF">Full Speed Ahead on investigating accounting software options.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">We need a strategic plan! AHA Board (or a committee) should revisit our mission, and derive goals that show that we are focused on our mission. New programs will be developed and proposed that will meet and extend these goals.</span><br />
# Member meeting(s) will be scheduled to begin creating a Strategic plan to match the Mission. Board members present agreed this is too important to be created by 1 or 2 individuals and is a required stepping stone for creating goals.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* LW - <span style="background:#00FF00">AHA has been invited to participate on a panel discussion of Maker activities at [http://www.conclavesf.net/ ConClave] a Dearborn SciFi Con - minimum 2 hour time commitment but costs $25 to participate.</span><br />
# LW will send out note to members to see if there's interest. General agreement that the more Maker panels we participate in the better.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">Should we create a marketing position for monthly email blasts, promoting the AHA brand.</span><br />
# See above item assigned to Donnie.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">We should focus differently on how we use volunteers/remove the front desk. .<span style="background:#00FF00">Agreements on removing the front desk -- is a waste of space</span><br />
# Complete agreement to remove desk. Unfortunately fish tank was installed before that message was rcvd by BYB.<br />
# Need more discussion on volunteer usage (move this part to July Board).<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="color:#FF0000">How we can get volunteers more in-line with our mission statement.</span><br />
# talked about staff managing certain parts of space per Workspace Worksheet in Google Docs<br />
# talked about computer rearrangement, but group believes money is necessary before significant changes are possible.<br />
# TS will schedule a staff meeting at LW's Fire-brewing party.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* JH - <span style="background:#00FF00">We should educate volunteers about the various resources offered by AHA. Also points out that volunteers are there to keep things safe and secure.</span><br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* JN - <span style="background:#00FF00">* Put up new shop lights.</span><br />
# Only requires approval by Facilities Director (Nick R.)<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
==========================<br />
'''<span style="color:#FF0000">* Requires Full Board Discussion in July</span><br />
'''<br />
* AM - <span style="color:#FF0000">As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.</span><br />
* Many - <span style="color:#FF0000">Should Member computer usage be "kid-friendly"?</span><br />
* Many - <span style="color:#FF0000">Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?</span><br />
* GG - <span style="color:#FF0000">Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.</span><br />
* GG - <span style="color:#FF0000">We should focus differently on how we use volunteers.</span><br />
# Need more discussion on volunteer usage (move this part to July Board).<br />
* GG - <span style="color:#FF0000">Transition of Financial records will not occur until enough knowledge has been found to make a good accounting software decision.</span><br />
* GG - <span style="color:#FF0000">Does AHA need a 3-strike policy? Greg G. to draft a document for discussion.</span><br />
<br />
<br />
* After discussion with all present, it was agreed the first order business at the July Board Meeting will be "Should Member computer usage be "kid-friendly"?"<br />
# Until this item is resolved, no reports will be taken, no old or new business will be conducted.<br />
<br />
<br />
* Meeting adjourned.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:20_Dec_2017_Board_Meeting_Agenda&diff=5996Minutes:20 Dec 2017 Board Meeting Agenda2020-03-15T21:24:23Z<p>Daniel: Daniel moved page 20 Dec 2017 Board Meeting Agenda to Minutes:20 Dec 2017 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Henry Marshall, Kim Burton, Demure, Brian Morse, nate<br />
* Meeting starts at: 19:05<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
- Afternoon delight's plumber will likely contact landlord for plumbing access tomorrow, the 21st<br />
<br />
- contacting landlord for maintenance, and about heat.<br />
<br />
- google drive for membership, education?<br />
<br />
- turning off allhandsactive.org google 'less secure' app setting<br />
<br />
- We need to update AHA emergency contact list.<br />
<br />
<br />
==Minutes Approval==<br />
We all approve last two months minutes.<br />
<br />
<br />
==Governance - Nate==<br />
<br />
- We did an election, Yay!<br />
<br />
<br />
==Education/Events - Kim==<br />
<br />
- Kim just got account access<br />
<br />
- Still wants to set up donation event<br />
<br />
- We had a laser and vinyl cutting class this month, thanks Henry!<br />
<br />
- Dan is doing a HAM radio class in January<br />
<br />
- demure and Kim are starting to plan how a chainmail class would work.<br />
<br />
- Henry reached out to BYB about a BBBS workshop with their kits, they would be willing to lend us kits<br />
<br />
- Kim will be planing a basic computer safety class for young kids, 12-16.<br />
<br />
- We will contact Cindy about her new organization wanting to use the space.<br />
<br />
- Talked about how to handle political groups.<br />
<br />
- We should figure out sit down with her.<br />
<br />
- We need to be careful that their politics do not appear as messages.<br />
<br />
- Do the zines in the window send a neutral message?<br />
<br />
- We may need to formalize policy.<br />
<br />
- We will add an message board for public, inner side of outside pillar.<br />
<br />
- Making things is good, but we can't be a base of operations.<br />
<br />
- We will contact Cindy to see if they can meet us in the first week of Jan<br />
<br />
- Thank you Michael for having a class that generated donations!<br />
<br />
<br />
==Finances - Brian==<br />
<br />
- Brian now has bank access!<br />
<br />
- Alex still on account, Nick R is off, Larry is off.<br />
<br />
- Planning finances member potlucks, aiming at Feb.<br />
<br />
- Paypal is were most of our money comes in from.<br />
<br />
- Nov has a lot of deposits due to back pay.<br />
<br />
- BYB needs invoices before they can pay.<br />
<br />
- Will have conversation when Greg is in town again.<br />
<br />
- Brian has print outs!!!<br />
<br />
- demure asks how we see new members join?<br />
<br />
- Regained account access to Zero, but need to pay to play again.<br />
<br />
- Look at having paypal email a new board only googlegroup<br />
<br />
- Verified stadium hardware standing.<br />
<br />
<br />
==Membership/Volunteers - demure==<br />
<br />
- We posted holiday hours!<br />
<br />
- Will have sit down with Kim to work on On Boarding process for [all] new members.<br />
<br />
- Will see about doing this early Jan.<br />
<br />
- Brian has statistics!<br />
<br />
- Nov: 13 Paid Regular, 14 Paid Reduced, 3 Coworking, 1 Business (Spark), 5 Volunteers.<br />
<br />
- demure needs ldap access?<br />
<br />
- Brian is the best!<br />
<br />
<br />
== Fundraising - Kim(+Others?)==<br />
<br />
- Jan will have discussions happen.<br />
<br />
- Has done investigatory leg work<br />
<br />
- There are tons of makery stuff to work we could be involved with.<br />
<br />
- Festifools is one option!<br />
<br />
- Super long term calander will be worked on!<br />
<br />
<br />
==Marketing/Outreach==<br />
<br />
- (moved to Jan) Kim will contact the University about whether any marketing people would want to have an internship for the space.<br />
<br />
<br />
==Operations - Nate ==<br />
<br />
- Is on top of contacting landlord.<br />
<br />
- Will work on lock in next few weeks.<br />
<br />
- Need better outdoor rear door entrance.<br />
<br />
- And pointing at rear door from front.<br />
<br />
- There is a bucket of salt by the out door stairs.<br />
<br />
- Contact Nick R about 3d printer bed glass<br />
<br />
- Fire Extinguishers <br />
<br />
<br />
===Equipment===<br />
<br />
- Fire extinguishers are out of date. Larry says they can be recertified at Spears. Brian will take care of this. Still in progress.<br />
<br />
- Henry and Brian will put up the last cabinet in the coworking space.<br />
<br />
- Brian will contact the landlord to make sure they only open the space for board members in the future. He will send this email after the new board is in place to minimize noise.<br />
<br />
<br />
===In progress=== <br />
<br />
- Tyler was possibly going to work on the LDAP June 25th. Has this happened?<br />
<br />
<br />
===To Do===<br />
====All====<br />
<br />
- Has there been a backups on all machines to NAS? Nate wants to know more about this, possible document on the Wiki. Henry will ask Tyler.<br />
<br />
- [Has Bill Putt wired the] second patch panel to rack.<br />
<br />
- Tyler has boxes, conduit, caps, wall hangers, and cables to expand the network, but needs help. Any volunteers? This should be shared with the larger membership.<br />
Demure and Nate will be available to help during the break.<br />
<br />
<br />
====Annex====<br />
<br />
<br />
====Classroom====<br />
<br />
* Mount projector.<br />
<br />
====Signage====<br />
<br />
> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?<br />
Raspberry Pi (we have one), monitor (Henry has one), monitor mount (Larry has one), HDMI to DVI cable. Henry M. will email Larry about it.<br />
Something about a 21 inch brackets.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:21_Feb_2018_Board_Meeting_Agenda&diff=5995Minutes:21 Feb 2018 Board Meeting Agenda2020-03-15T21:24:20Z<p>Daniel: Daniel moved page 21 Feb 2018 Board Meeting Agenda to Minutes:21 Feb 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: demure, Kim, Brian, Nate, Madeline, Mike G. (after their class)<br />
* Meeting starts at: 1900<br />
* Meeting ends at: ~2200<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
* we still need to move cameras to camera network (demure)<br />
* we are going to removed the old aha wifi network (demure)<br />
* dine to donate happening<br />
* madeline has a thing that could generate revenue<br />
** if get 20 people through out year at place's running/etc events... will get emailed more.<br />
<br />
==Minutes Approval==<br />
<br />
* Yes, we approve.<br />
<br />
==Governance - Nate==<br />
<br />
* Elections are coming up.<br />
** Three positions are up.<br />
** announcing at potluck.<br />
** Bios requested.<br />
* short term, card/sticker for proving laser qaul<br />
* long term pi+monitor that scans nfc cards and prints 24h + quals (demure)<br />
* issue with fraternity and laser.<br />
* suggested edit to quorum definition (kim)<br />
** If person unfilled/abstaining, use blank vote as with the majority.<br />
** need to type out and propose formally. (kim)<br />
* lets have each positioning have a google drive folder shared (demure) <br />
<br />
==Education/Events - Kim==<br />
<br />
* potluck! yay.<br />
** no food sign up sheet, oh well.<br />
** slide show<br />
* fullmoon (part of festifools) april 1st (kim)<br />
** we should have a workshop<br />
*** need to advertise it<br />
** madeline brings up the scrap box<br />
* pcon (nate + nick?)<br />
** help assemble kits at con<br />
** soldering<br />
* factory 2 collective maker meeting (kim handling)<br />
** road trip!<br />
* tandy leather class - masks (kim)<br />
* big brothers/sisters (henry)<br />
* need more core classes<br />
** nate willing to do another laser<br />
** need a 3d printer class<br />
*** plate broken and sharp on side<br />
* we will write up agreement for mary at flipside<br />
** demure will email draft to board. (demure)<br />
<br />
* Discuss the classroom fees again? Notes from Signal conversation: we've had some edge cases, so should we bother making this policy more defined? Or just keep with a case-by-case evaluation? We shouldn't push options that won't be fair to prospective educators w.r.t. to fair use of our space vs. compensation. Currently it's $60 for four hours of classroom rental for non-members, and there is no fee for members. Ideally we should structure all discounts around folks who are running "non-profity" classes (incl. members). Everything should be subject to case-by-case review.<br />
<br />
==Finances - Brian==<br />
<br />
* Jan reports [add link here] (brian)<br />
* zero is roadblocked.<br />
** this needs greg's help<br />
* need to do taxes<br />
** we will use bank statements<br />
* we may forget zero and spin up a new system<br />
<br />
==Fundraising - Henry(+Others?)==<br />
<br />
* Henry is out of town.<br />
* pcon may be willing to help us with board costs<br />
* we are trying to have more classes<br />
* we are trying to have more events<br />
** easter egg bot??<br />
* we need to figure out catalyst money to do future events? (kim)<br />
* madeline brings up VR demo day. <br />
<br />
==Marketing/Outreach (Madeline officer)==<br />
<br />
* Board votes to make madeline an officer<br />
* we will look at having a social media agitator service (demure)<br />
* dine to donate<br />
* pinball pete<br />
* lumanary<br />
* pcon<br />
* makerfairs!<br />
* floatfest<br />
* artfairs<br />
<br />
==Operations - Nate ==<br />
<br />
* rackspace is for the blog and wiki<br />
* we will research alternative options for website (demure)<br />
* ldap does let users reset<br />
** user will have to do it from aha's internal wifi though.<br />
** Untill port 5001 is open? (tyler)<br />
* nate and nick will troubleshoot laser this weekend<br />
* get mageline's account set up.<br />
* we will look at enforcing payment rates<br />
** we will consider getting a permanently mounted table to pay<br />
** we will get a laser pay sign in big font<br />
* still need to do outside door<br />
* class room lights<br />
** will ask tyler about his hammer drill (brian)<br />
<br />
<br />
==Membership/volunteering demure==<br />
<br />
* revoked a bunch of old 24h access with no payments recorded<br />
** one or two people are in good standing with no correlated LDAP account<br />
*** Demure has reached out to said individuals<br />
* starting to make standard operating procedure (SOP) docs.<br />
* note: edit membership sign up form to reflect current requires. (demure)<br />
* will reach out to two members not listed in ldap (demure) @done<br />
* will reach out to new member (demure) @done<br />
* demure and kim working on on-boarding doc.<br />
** will submit to board for review when done<br />
** will then submit to others<br />
* working on standard operating procedures (SOP)<br />
** links to other docs to make jumping around easy<br />
** demure will sit down with others, and turn their actions into docs <br />
* will sit down with volunteers and clarify volunteers expectations.<br />
* we will look at adding a slack (demure+kim) @done<br />
<br />
<br />
===To Do===<br />
====All====</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:23_AUG_2018_Board_Meeting_Agenda&diff=5994Minutes:23 AUG 2018 Board Meeting Agenda2020-03-15T21:24:17Z<p>Daniel: Daniel moved page 23 AUG 2018 Board Meeting Agenda to Minutes:23 AUG 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Nate Y., Kim B.(note taker), Brian M., Henry M., Demure, Mike G., Esty, Dan <br />
<br />
- Meeting started at 1900<br />
<br />
- Meeting ended at <br />
<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
* Race car in the main room: the group would like to keep the car in the space and discuss terms to keep it here. Request: parking pass to keep the car in the space renewable annually. How often to work on the car? Ramp up: June and July, with Detroit makerfaire <br />
* Suggestions for classes: Intro to Rust, RustBridge, Fiberarts, soldering classes <br />
* TBD: minimum amount of days worked on; clauses for "breach" of contract<br />
<br />
Paper from Craig:<br />
- Trash-can lid: Nate will buy trash can lid and black bags, and possibly smaller trash bin for food stuff.<br />
- Sleeping in the Space: City ordinance to be found, and then post to the groups to see membership feeling. all agree, no sleeping overnight at the space <br />
- Backdoor Maglock: maglock is installed, Nate is set to install the reader on the outside. <br />
- Cameras: there will a post explaining the general camera information (who has access, logs etc.) as this question has come up multiple times<br />
- Solvents and Paint thinners: should be inventoried of what's there, and thrown out the stuff. Assigned to the next cleaning day<br />
<br />
==Governance - Nate==<br />
<br />
* Elections are coming up: 3-4 board positions up<br />
* Backdoor Maglock: maglock is installed, Nate is set to install the reader on the outside.<br />
<br />
==Education/Events - Kim==<br />
<br />
* Granting permissions on meetup to basically anyone who asks to make events.<br />
<br />
* We still need teachers!<br />
** Wanhao 3D printer is back in action, Replicator also seems to be working. Nate needs to do a short video on how to run it.<br />
** Class costs: to be posted to bulleting board<br />
** Laser cutter is still unavailable for class usage until the lens/tube are repaired. General membership may use for projects.<br />
** Dan interested in teaching some courses: arduino, ham radio<br />
* Kim suggests we post wiki "we need this" list out to folks with encouragement to use Amazon Smile with us as the non-profit?<br />
<br />
==Finances - Brian==<br />
<br />
* we need to have list delegated from Brian<br />
* Brian has a financial report on GDrive that is easy to update<br />
<br />
==Fundraising - Mike G. ==<br />
<br />
* Mike will be doing a class: Intro to verilog<br />
* Fiber update: no update as there wasn't a response to last followup <br />
* "Amanda from Giving Assistance gave us $25" --Thanks, Amanda. <br />
* Idea from Dan: have a program related to kids that you could ask rotary or kilwanis<br />
* Shoutout from Mike G. to Henry, that the way Henry did the class was amazing.<br />
<br />
==Marketing/Outreach (??)==<br />
<br />
* Whomp whomp. <br />
<br />
==Operations - Nate ==<br />
<br />
* James dealt with fruitflies and we appreciate that.<br />
* Landlord needs new board names for approved unlock requests - Nate will do<br />
* Nate and Tyler has run new internet cable, and it needs to go up and into the closet. Maintenance to open the closet door, and then we decide if we have to hire someone. <br />
<br />
==Membership/volunteering demure==<br />
<br />
*demure will verify BYB Fellow member accounts are not 24 hours access<br />
* 2 newbies! Yay. <br />
* Awesome membership engagement from the car folks (Esty, Jacob etc.) with some community people interested in the way the car worked (thanks for making AHA awesome!) <br />
<br />
New:<br />
* July Stats:<br />
** We currently have 1 coworkers, 13 standard, 15 reduced, 1 house hold, and 5 volunteers in good standing, 19 BYB.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:24_APR_2019_Board_Meeting_Agenda&diff=5993Minutes:24 APR 2019 Board Meeting Agenda2020-03-15T21:24:14Z<p>Daniel: Daniel moved page 24 APR 2019 Board Meeting Agenda to Minutes:24 APR 2019 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Mike, Nate, James, Corey, Jacob, Demure, Mitchell, Dustin, Laria, Josh<br />
<br />
- Meeting started at: 19:14<br />
<br />
- Meeting ended at: 21:31<br />
<br />
== Board Meeting Protocol ==<br />
<br />
* ''Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
* ''Officer Reports - as needed''<br />
<br />
* ''Open Time: For anyone to bring anything up to the Board. If the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
== Governance - Nate ==<br />
<br />
* Upcoming (late) Election<br />
<br />
== Finance - Mike ==<br />
<br />
* We're now using/paying for Freshbooks.<br />
* We're still considering a tax extension.<br />
* Alerts are setup but seem to be kind of broken.<br />
* January, Feburary, March Financials<br />
** ''Mike'' - will post these in the next couple of days<br />
<br />
=== Prior Updates ===<br />
<br />
* ''James'' Status on expense policy: delayed.<br />
* ''James'' Status on class cost policy: delayed.<br />
<br />
== Fundraising - Laria ==<br />
<br />
(as VP, Laria is filling in for Sarah in the interim)<br />
<br />
== Officer Status Reports ==<br />
<br />
* President (Nate) -<br />
* Vice President (Laria) -<br />
* Secretary (James) -<br />
* Treasurer (Mike) -<br />
* Shop Manager (Laria) -<br />
* Sysop (Nate) -<br />
<br />
== Ad Hoc Committees ==<br />
<br />
=== Safety Committee ===<br />
<br />
=== Camera Committee ===<br />
<br />
* Delayed until further notice.<br />
<br />
=== Real-time Communication Investigative Committee ===<br />
<br />
* ''Nate''/''James'' status - still delayed, James will decide on chat product (Olark maybe?) and Nate will install.<br />
<br />
== Previous Action Items ==<br />
<br />
* ''James'' status of updates to harassment policy regarding hate speech: delayed.<br />
* ''James'' status of card creation process: delayed.<br />
* ''James'' put the nest renewal date in the calendar: delayed.<br />
* ''James'' Send out links to the harassment policy: Nate did this.<br />
* ''Mike'' Can we decorate/paint the pillar outside of our suite if we return it to neutral - ask oxford.<br />
* ''James'' Calculate the cost of the annex to the space: delayed.<br />
* ''James'' figure out which membership forms are missing: waiting on Mike to create a current list of members: delayed.<br />
<br />
== General Agenda Items ==<br />
<br />
* Penguicon - May 3-5 - volunteers needed<br />
* AACME - May 19th - volunteers needed<br />
* Tech Trek - June 7th - volunteers needed<br />
** We'll want to clean the space<br />
** We'll want fliers<br />
** We'll want water available<br />
** Make sure the loud noise room is shut down, and Nostrum room is off limits for tour<br />
** Make sure the counter person knows that anyone can come in - they don't need a wrist band<br />
* BYB moving out - leaving in a month or two, they are leaving the laser cutter (thanks!)<br />
* A2 Observer Listing - we'll make any necessary updates<br />
* Tech and Art show - June 21st - Ann Arbor art center, not committed yet<br />
* Painting/Cleaning/Wiki Maintenance parties - we'll plan some<br />
* Reinstating Public Hours - we need to shuffle the schedule so no one is volunteering alone.<br />
* Discussion about the banning of Craig Williamson<br />
** After much conversation, the people in this room believe that there was sufficient evidence to ban Craig and that the ban should stand.<br />
** Lessons learned:<br />
*** We need to improve the reporting process. We aren't good at dealing with harassment and we need to get better. The conversation is far from over.<br />
*** We need to fix issues that exist in the anti-harassment policy and the bylaws, specifically regarding the quorum language.<br />
*** The board will send out an email trying to clarify some of the confusing parts of the situation.<br />
<br />
== Action Items ==<br />
<br />
See above.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:19_June_2016_Planning_Meeting&diff=5992Minutes:19 June 2016 Planning Meeting2020-03-15T21:24:09Z<p>Daniel: Daniel moved page 19 June 2016 Planning Meeting to Minutes:19 June 2016 Planning Meeting without leaving a redirect</p>
<hr />
<div>==Attendance:==<br />
Alec M, Alex W, Nick R, Nate Y. (note: The meeting started pretty late, and Nick had to leave before we commenced)<br />
<br />
==Meeting Notes:==<br />
* try to use stripe payments?<br />
* figuring classes<br />
** plan curriculum<br />
** plan how long, 1/2/3 hours<br />
** incentivise instructors to teach<br />
** try to have a meeting once a year (maybe twice) to plan all classes<br />
** charge more for classes<br />
** pay ahead of time for classes<br />
** use APIs to make meetup/our payment page?<br />
** try to have back up instructors for core classes<br />
** try to have SOP for how to teach core classes<br />
** instructor classes, to train how to teach core classes<br />
** account for people retaking class?<br />
** master list of people who have taken lists<br />
** some kind of different color RFID card for non members, to use laser but not get in door.<br />
*** this way you know they aren't a member.<br />
*** staff key, do they can make sure a non member without a key pays.<br />
<br />
* need to reevaluated administrative requirements when we make changes<br />
* putting sign by back door<br />
** getting light for back door?<br />
** snow removal for back door?<br />
<br />
* have meeting for fill out admin events<br />
** figure out check points for events, to prepare for an event<br />
** check point to be completely done with prep.<br />
<br />
* try to have classes figured out 1 month before welcome week<br />
** have one of each class in the open house<br />
** need to get fall open house fliers.<br />
<br />
* survey of nfc cards vs keychain?<br />
* try to use strip more<br />
* figuring classes<br />
** plan curriculum<br />
** plan how long, 1/2/3 hours<br />
** incentivise instructors to teach<br />
** try to have a meeting once a year (maybe twice) to plan all classes<br />
** charge more for classes<br />
** pay ahead of time for classes<br />
** use APIs to make meetup/our payment page?<br />
** try to have back up instructors for core classes<br />
** try to have SOP for how to teach core classes<br />
** instructor classes, to train how to teach core classes<br />
** account for people retaking class?<br />
** master list of people who have taken lists<br />
** some kind of different color RFID card for non members, to use laser but not get in door.<br />
*** this way you know they aren't a member.<br />
*** staff key, do they can make sure a non member without a key pays.<br />
<br />
* need to reevaluated administrative requirements when we make changes<br />
* putting sign by back door<br />
** getting light for back door?<br />
** snow removal for back door?<br />
<br />
* have meeting for fill out admin events<br />
** figure out check points for events, to prepare for an event<br />
** check point to be completely done with prep.<br />
<br />
* try to have classes figured out 1 month before welcome week<br />
** have one of each class in the open house<br />
** need to get fall open house fliers.<br />
<br />
* survey of nfc cards vs keychain?<br />
<br />
==Immediate Action Items:==<br />
* Have another meeting with more members within the next 45 days, to plan out the class schedule and teachers; as well as the September Open House.<br />
* Ideally, we can have one class a day after the open house, to really drum up interest in the space.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:17_May_2012_General_Meeting&diff=5991Minutes:17 May 2012 General Meeting2020-03-15T21:24:05Z<p>Daniel: Daniel moved page 17 May 2012 General Meeting to Minutes:17 May 2012 General Meeting without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
==New Workstations==<br />
* Prototype new stations<br />
* Keep gamers involved!<br />
* Ideally completed by ~June 15th, but that seems VERY tight.<br />
* Need all parts for all stations ready to assemble before disassembling cube<br />
* Contact Dug, i3, etc., (about Cube Purchasing) once we have pricing info for new workstations<br />
<br />
<br />
==Barbie Car==<br />
* Needs Batteries!<br />
* Needs Battery Chargers!<br />
<br />
<br />
==Massive Cleaning / Org Day==<br />
* May 25th & 26th, 4pm to 10pm<br />
<br />
<br />
==Mini Maker Faire - Spreading the Love==<br />
<br />
<br />
==Mini Maker Faire - Soldering==<br />
<br />
<br />
==Mini Maker Faire - Volunteering==<br />
<br />
<br />
==DogFort==<br />
* Bearic continues to paint / improve. <br />
<br />
<br />
==DogFort Ventilation==<br />
<br />
<br />
==Mobile White Board==<br />
<br />
<br />
==Detroit Maker Faire==<br />
<br />
<br />
==Tech Twilight==<br />
<br />
<br />
==AADL Scratch Session==<br />
<br />
<br />
==June 23rd/24th Barbecue!==<br />
<br />
<br />
==Campus Campaign==<br />
* For the Fall!</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:30_June_2016_Volunteer_Meeting&diff=5990Minutes:30 June 2016 Volunteer Meeting2020-03-15T21:24:02Z<p>Daniel: Daniel moved page 30 June 2016 Volunteer Meeting to Minutes:30 June 2016 Volunteer Meeting without leaving a redirect</p>
<hr />
<div>Volunteer meeting<br />
<br />
Discussion:<br />
Things we need to still do: https://docs.google.com/spreadsheets/d/1gzQAtToSgRQnIiSCJTTk1CX8eTng57mNZGF1LnfNjvk/edit?usp=sharing<br />
<br />
Tasks:<br />
* Sweep<br />
* Mop<br />
* Take out trash<br />
* Take out recycling<br />
* Wash windows<br />
* Put all tools away<br />
* clean off tables at end of night<br />
* e-mail board@allhandsactive.com about broken tools or needed supplies.<br />
* remind folks to clean up after projects.<br />
<br />
<br />
Open:<br />
<br />
<br />
Volunteer shifts:<br />
* THU: 6pm - 10pm - Alec, Jon Huhn<br />
* FRI: 6pm - 10pm - Alec, <br />
* SAT: 2pm - 6pm - Alec, Brian (3pm-6pm)<br />
<br />
August 7th - members keys, teach rules, plan things for the classes and open house. Parking is on us. Space appreciation and pot luck. House warming for members only. 6:30<br />
<br />
Things to get:<br />
Job cards<br />
Fox tail<br />
duster<br />
No tops on trash cans<br />
Vending<br />
<br />
Jon Huhn knows who is banned and we'll put it in the orange book.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:21_Nov_2017_Financial_Meeting_Notes&diff=5989Minutes:21 Nov 2017 Financial Meeting Notes2020-03-15T21:23:58Z<p>Daniel: Daniel moved page 21 Nov 2017 Financial Meeting Notes to Minutes:21 Nov 2017 Financial Meeting Notes without leaving a redirect</p>
<hr />
<div>* Meeting attendees: Alex W., Henry Marshall, Brian Morse, Kim Burton, Demure, Nate Y.<br />
* Meeting starts at: 18:20<br />
* Meeting ends at:<br />
<br />
Alex points out that everyone new who needs to be on the TCF account has to be there with him in person.<br />
<br />
Kim and Henry point out that having a detailed, itemized list of expenses is very important to answer questions about how we spend money. This is the sort of thing we are looking to have in the transition document, which Alex is still working on, and will be able to finish over the holiday weekend.<br />
<br />
Only a small part of the total utilities is paid directly to DTE, the rest is paid to the landlord. TODO: find a way to consolidate those?<br />
<br />
Lots of ways to take money, Henry brings up the idea to limit these a bit more.<br />
<br />
Alex suggests splitting up Finances and Membership because each takes a lot of work on its own.<br />
<br />
Xero is kind of a mystery, we don't know how it's being used currently, or if it's worth keeping. Alex has not been able to keep it updated in the last few months.<br />
<br />
We are planning on getting an inventory on what financial tools are out there and <br />
<br />
New Board roles assigned, tentatively:<br />
<br />
*Fundraising - Henry<br />
*Finances - Brian<br />
*Marketing - Henry/Others<br />
*Membership/Volunteers - Demure<br />
*Operations - Nate<br />
*Education/Events - Kim<br />
<br />
The Board decides to use a password manager going forward. An event to update/store all the passwords has been planned.<br />
<br />
Mid-December will be a "holiday wishlist day" where people are encouraged bring in supplies for AHA, have a potluck. Also interested in working with food bank to collect food items.<br />
<br />
There is interest in sending out a "State of the Space" email to members at the beginning of the year.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_AUG_2019_Board_Meeting_Agenda&diff=5988Minutes:14 AUG 2019 Board Meeting Agenda2020-03-15T21:23:10Z<p>Daniel: Daniel moved page 14 AUG 2019 Board Meeting Agenda to Minutes:14 AUG 2019 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>'''agenda''':<br />
*marketing<br />
*volunteering<br />
*anti-harassment policy<br />
*bylaws<br />
*loud noise room<br />
*state taxes update<br />
*fire marshall visit?<br />
<br />
<br />
'''Board members present''':<br />
Mike, Ndu, Nate, Laria, Adam (remotely via signal)<br />
<br />
<br />
'''marketing''':<br />
*board given homework from Veronica, who can help with marketing (google form)<br />
**follow up on this!<br />
*Veronica has lots of experience marketing, currently on the job hunt<br />
*good volunteer opportunity: reach volunteers, and find volunteers who will do marketing work<br />
*(volunteering can be more than running shifts; classes, specific projects, space improvements)<br />
*do things that make news!!!<br />
<br />
*'''Action Item''': fill out questionnaire<br />
<br />
<br />
'''volunteering''':<br />
*Ndu new volunteer coordinator!<br />
*need to remove DDA's get downtown bus pass info from our website (no longer eligible)<br />
*2 prospective new volunteers<br />
*set up an accessible todo list for things volunteers should do.<br />
*ideally can find volunteer's interests and find tasks they may prefer<br />
*cleaning would preferably be done by members cleaning up after themselves<br />
**want to avoid burning out volunteers with menial chores<br />
*how can we keep our public hours accurate, and make sure the space is open then?<br />
**volunteers email list if they can't show up, need someone to take a shift<br />
**should there be a volunteer-only email list/comms for coordinating schedules?<br />
<br />
*'''Action Item''': change bus pass info<br />
*'''Action Item''': set up accessible todo list for vols<br />
<br />
<br />
'''misc. website chatter (spontaneous)''':<br />
*would be great to update/redo the website<br />
*will take design and tech work<br />
*squarespace/wix vs. git-based ones have different pros/cons<br />
*some members have done some work on this already, nothing finished yet.<br />
*need to have a more specific meeting on this with people that want to do it<br />
<br />
*'''Action Item''': set up a meeting with people who want to re-do website<br />
<br />
<br />
'''anti-harassment policy''':<br />
*James and Kale have a draft with some edits<br />
*need to much better advertise the existing policy<br />
**it exists, people should be able to know about it by just physically visiting the space<br />
*set up a google form to report (potentially anonymously) to the board<br />
*better outline reporting mechanism. If you need to talk about something, how do you do that?<br />
*need to handle the case of a board member being problematic; can't always just report things to the whole board<br />
*conflict de-escalation and mediation can be helpful<br />
*will review edits from James and Kale<br />
*Make and install a more permanent sign<br />
*make bylaws, anti-harassment policy, etc. MUCH more accessible and easier to find online<br />
*send links to bylaws and anti-harassment policy to Keane<br />
<br />
*'''Action Item''': make google form for anonymous submissions<br />
*'''Action Item''': make & install sign re: policy<br />
*'''Action Item''': review James & kale's edits<br />
*'''Action Item''': send links to bylaws/policy to keane to format for website<br />
*'''Action Item''': make directly accessible on website<br />
<br />
<br />
'''bylaws (spontaneous)''':<br />
*change board vote for banning criteria to n-1 (handle case of having a short board)<br />
<br />
*'''Action Item''': make the edit, bring to next month's meeting as a proposal<br />
<br />
<br />
'''loud noise room''':<br />
*members are already having a convo. Awesome!<br />
*can possibly get shelving from Nate for better organization<br />
*help schedule/facilitate a meeting for loud noise room users to figure out what changes make sense.<br />
*Board can listen, figure out how to help make things happen<br />
*member driven!!!<br />
<br />
*'''Action Item''': encourage interested people to take on the meeting/changes<br />
*'''Action Item''': facilitate a meeting if necessary<br />
<br />
<br />
'''annex (spontaneous)''':<br />
*Nate working on a new design that will be more reliable (80%)<br />
*esp2866, off-the-shelf card reader<br />
*drilling to install electromagnet is the hardest part<br />
*should be done soon, once it's proven we can replicate the design in the annex<br />
<br />
*'''Action Item''': get main door fixed, then replicate work on annex door<br />
<br />
<br />
'''state taxes update''':<br />
*registered as having sales, and thus sales tax<br />
*need to file for 2017 and 2018 for having $0 in sales<br />
<br />
*'''Action Item''': file forms for 2017, 2018<br />
<br />
<br />
'''fire marshall visit?'''<br />
*board can do a quick sweep for things that will be obvious problems<br />
*make sure circuit breakers are accessible, have clearance (~3ft?)<br />
<br />
<br />
'''All Action Items in one place''':<br />
*fill out marketing questionnaire<br />
*change/update bus pass info<br />
*set up accessible todo list for volunteers when they work shifts.<br />
*set up/facilitate a meeting with people who want to re-do website<br />
*make google form for anonymous anti-harassment policy reports<br />
*make & install sign about anti-harassment policy<br />
*review James & kale's edits of anti-harassment policy<br />
*send links to bylaws/policy to keane to format for website<br />
*make bylaws/anti-harassment policy directly accessible on website<br />
*make bylaws/anti-harassment policy edit fixing assumption of always having a full board, bring to next month's meeting as a proposal<br />
*encourage people interested in loud noise room changes to take on the meeting/changes<br />
*facilitate a meeting if necessary (loud noise room)<br />
*get main door fixed, then replicate work on annex door<br />
*file MI sales tax forms for 2017, 2018</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_Dec_2016_Board_Meeting_Agenda&diff=5987Minutes:14 Dec 2016 Board Meeting Agenda2020-03-15T21:23:07Z<p>Daniel: Daniel moved page 14 Dec 2016 Board Meeting Agenda to Minutes:14 Dec 2016 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Tyler W., Alex W., Adam F., Demure<br />
* Meeting starts at: 7:15<br />
* Meeting ends at: 8:08<br />
<br />
== Board Meeting Protocol==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
Adam Funk mentioned that Alex Mills is interested in renting the space across the hall. Making software for CNCs. He's going to try to stop down.<br />
<br />
Alex asked about business agreements. All businesses are currently just paying for memberships, no open stuff.<br />
<br />
Alex pointed out the fish tank on the floor is a hazard. Tyler said his belief is it will be there short term while the water adjusts.<br />
<br />
Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this. We moved the mirrors that were in the way during the meeting, still stuff in breaker closet we need to dispose of. Going to contact landlord on disposal of old bulbs. Need to label breaker closet.<br />
<br />
==Minutes Approval==<br />
<br />
Not enough directors in attendance<br />
<br />
* Octover 2016 Board Minutes.<br />
* November 2016 Board Minutes.<br />
<br />
==(90min) Standing Committee Reports==<br />
<br />
==Education - Nate Y.==<br />
<br />
Nick - KiCad and OnShape classes, these are shelved for now. Nick can follow up with us about running these in November. Will see if anyone wants to a practice.<br />
<br />
3D printer class slides need to be updated. -- Alex W. will work to update slides for the Makerbot. Still waiting on fixes for 3D printers.<br />
<br />
Based on October's policy we owe Josh $15 for hosting the October Arduino class. Alex will ask Lauren how to record it.<br />
<br />
Michael Grube is planning to host a FreeNet code day at AHA in Jan. Is going to ask for a donation of $10 to the space from each person attending.<br />
<br />
Did we get back to Brain Monkeys? If not, let's set a price and give her the class room for a week. It's guaranteed income and we can plan around it then. -- Nate Y. would love to help coordinate! Can someone please forward me the conversation? Don't seem to have it. I will then reach out to Katie T.<br />
<br />
Previously:<br />
* CNC router class - 3 in attendance<br />
* OpenSCAD class - 1 in attendance<br />
<br />
Nate Y is going to schedule an education meeting around mid-January. This will allow us to build out our educational calendar for the (at least) upcoming six months. I will be inviting anyone who could be interested in teaching at AHA.<br />
<br />
Upcoming:<br />
* Inkscape Christmas Ornaments (tomorrow!)<br />
* Laser class - Saturday Dec 17th<br />
* Girls in STEM @ Quicken Loans - Jan 5th 9am, Tyler is presenting on makerspaces and how to take an idea to a product. Needs sample projects to show off and talk about. <br />
* 3D Printing? -- Need date<br />
* Ann Arbor Academy. We've had a couple folks get in touch with us about running an Arduino class here. Alex will reach out -- Tyler and Nate both agreed to take time off if the group is committed to doing a class. Alex sent an email in October but hasn't heard anything.<br />
* Advanced Learn-to-Solder (surface-mount) using Penguicon badges. -- Nate will revisit October.<br />
* Amateur radio General license review class -- Now in January.<br />
<br />
==Finances/Membership - Alex W.==<br />
<br />
4853 dollars in the bank. Rent was paid already for this month by check. We owe them for re-keying. We're bringing in enough to cover rent each month. Will it go up in Jan with the new space?<br />
<br />
Alex is going to look at API for Xero to import paypal data automatically. Not yet. Working on stripe. Tyler and Alex will try to resolve in January.<br />
<br />
DTE meter issue. Alex contacted them via email. Waiting to hear back from them about missing meters! The guy will have to call and disconnect, so that we can transfer the service though.<br />
<br />
ATT needs to be transferred still.<br />
<br />
Comcast needs to be cancelled still. Nate will do it, Tyler sent relevant info. Any update? If not Tyler has off end of Dec and will do it. -- Nate Y. let this fall through the cracks (sorry!). Just closed out the account. Please let me know if they charge us again, and I will pay the last month's balance. They wanted us to return equipment -- I don't recall what became of it, so they might bill us unless we find it. -- Tyler: Josh has the stuff to return or returned it I believe.<br />
<br />
Members - 28 members still.<br />
<br />
The electronic membership form, finished! Woot! Google Form. Alex will send link to Tyler and he'll get it on the website. He has copies of physical forms for at the shop to get 2 signatures! Half sheets! Awesome.<br />
<br />
Nate will look into getting an AHA referral code for Amazon purchases. Smile works! -- Haven't gotten a code yet, but did do a little reading. This is the program I was referring to: https://affiliate-program.amazon.com/welcome/getstarted<br />
<br />
Tax - Alex working with Lauren to resolve fine issue. Need board members to sign a form at the space on the main table. Tyler and Alex have signed already. Hoping to send out this week if possible.<br />
<br />
==Fundraising - Greg G.==<br />
<br />
2 fundraising updates:<br />
<br />
=== Spark ===<br />
We finally received an email from Bill Mayer, Vice President, Entrepreneur Services of Spark on Dec 8 looking to start 5 memberships:<br />
<br />
<blockquote>Greg, I would like to establish a membership for SPARK at $250 per month. Hopefully that can allow 5 or six companies to use the facility.<br />
<br />
I am not seeing a way to create a membership like this on the website. Could I give you my credit card and have you or someone set it up?<br />
<br />
Thank you.<br />
<br />
Bill Mayer </blockquote><br />
<br />
This amount is correct for 5 memberships. I had mentioned $500 (wishful thinking on my part) to the board in an email, my apologizes for the mixup. We need to add a way to start recurring payments. Alex suggest stripe. Let's discuss.<br />
<br />
=== Google ===<br />
<br />
I met with Google at their offices on Tuesday 12/6/16 to discuss the non-profit grants. Samson Peng (samsonp@google.com) and Anita Zukow (barci@google.com) were there. They wanted to support projects and not resources. Highly focused on STEM projects. Samson also was a fan of AHA and wants to help. He works part time in the Ad Words, and will stop by next week to help us get things set up. See email from Dec 9:<br />
<br />
<blockquote><br />
Hi Greg,<br />
<br />
It was a pleasure meeting you earlier this week -- thank you for sharing the neat work you're passionate about! It was definitely highlight of my day.<br />
<br />
Hoping your trip to New York went well! As mentioned, would be happy to find time to circle round and see if improvements can be made to those AdWords campaigns. I'll be in ARB until 12/21 -- Perhaps we can arrange something for an evening in the next week or so (any day aside from Fri) <br />
<br />
Warmly,<br />
Samson <br />
</blockquote><br />
<br />
Both said they would help us define the project. We can ask for up to $20k in funding for good projects. But they need to involve kids, STEM, etc. A new budget starts in Jan 2017. So lets get some ideas!<br />
<br />
==Marketing/Events - Corey T.==<br />
<br />
=== Marketing Corey Updates ===<br />
* Maker Faire - Corey will come up with ideas for next year and float them to members. ETA is 11/14.<br />
<br />
* Corey wants to run group focused events once a month to get pictures going and create marketing material. Rebuild the community.<br />
<br />
* Get cheap cameras for AHA with Wifi SD cards, use them to automatically upload event images to a repository during.<br />
<br />
* Host a monthly VR night? Corey needs a better 3D card to really make it work better.<br />
<br />
=== Marketing Adam Funk Helps! ===<br />
* Will on sandwich boards<br />
<br />
* Will think about how to improve signage around the space.<br />
<br />
=== Marketing Greg Updates ===<br />
<br />
UROP trip on Nov 22nd - 200 students showed up. Forgot to have an email signup form. My bad.<br />
<br />
We created a content calendar for December and sent out an email to all 175 Mail Chimp subscribers (28.9% Opened, 2.9% Clicked).<br />
<br />
Currently 174 Total Audience on email.<br />
<br />
To Do: Make new web theme around this new logo/theme. Interconnect all the events across the web, email, and social media.<br />
<br />
Get more names on the email list. We can put a call for sign-ups on Meetup, Facebook, Twitter. Meetup also lets you do direct mailing -- might be too aggressive? Users can adjust their communications preferences.<br />
<br />
We need to come up with a reasonable amount to charge per day to use AHA for events we host. We should get data from similar outfits in the area.<br />
<br />
Sign-up sheet needs to be passed around at events.<br />
<br />
<br />
Nate Y. working with Florencia E. on a monthly newsletter. Will be posting sending a note out to those who would wish to sign up via Meetup by this weekend. Already posted it on Facebook places -- will continue to do so every month.<br />
<br />
==Operations/Volunteers - Tyler W.==<br />
<br />
Cameras - Are we planning to renew the Nest subscription? Greg said he would cover originally.<br />
<br />
Mailbox installed.<br />
<br />
UPS mounted in rack for network gear.<br />
<br />
Locks re-keyed on all doors. - We were billed by Oxford for this. Greg put it in Xero.<br />
<br />
Website old - Started content cleanup. Pointed all emails to board at allhandsactive.org<br />
<br />
Website new - Draft is underway, was planning to have new design by end of December. Reworking everything around new color scheme/logo. <br />
Hosted on GitHub presently, anyone can clone contribute if they want. https://github.com/tsworman/AHA-Website2 <br />
<br />
Plans for new electronics bench decided - Will order in January.<br />
<br />
Raising money presently to purchase 4 of these in late December and early January. This meets the requirement of nice looking wood tops that Greg asked for. They are movable and can be raised for people that want to work standing.<br />
http://www.homedepot.com/p/Husky-62-in-x-24-in-D-Work-Table-Black-HOLT62XDB11/206698778<br />
<br />
Used ATT gift card about to expire to purchase replacement Hakko Solder stations that were stolen.<br />
<br />
Classroom<br />
* Want to find sink and cabinets still.<br />
<br />
Upcoming improvements<br />
* Nate will work on securing new space -- From Nate Y.: New card readers arrived, verified working on test platform (my laptop); haven't tested on the RPi, but I suspect it will suffice at least as well as the current reader. Had an error on the last batch of PCBs for the controller board, so we are waiting on a new revision to come from OSH (should be this week or early next).<br />
<br />
Signage <br />
* Greg was going to get in touch with Vanya to fix up door logo, get other signage running. ??<br />
* After Hours rear stairway sign - Sent to printer for production on corrugated plastic. Need to get mounting hardware.<br />
* Front of building - Haven't heard back from student. Going to find another designer. <br />
* Sandwich board - Needs new design, better explanation of space and something that says to use back stairs after hours. Maybe an Open small sign off the top - Adam taking care of it.<br />
<br />
Recycling - We've been collecting in separate box and leaving cans in bags for people to collect outside the dumpster (other tenants do that). We should still get a bucket, but haven't had time.<br />
<br />
Volunteers:<br />
* Brian is moving to Thursdays nights this week.<br />
* We can cover December 17th since we have a class scheduled.<br />
* Need a volunteer for Saturdays.<br />
* We will be closed the 24th and 31st.<br />
* Hours need to get posted to website for holidays.<br />
<br />
== (30m) Unfinished Business==<br />
<br />
Stephanie is here to help AHA with marketing, has a Engineering/Business background, working with marketing automation software (Buffer currently, not chained to anything in particular). She believes working with her hands is a valuable experience, enjoys informal/impromptu teaching opportunities; but is also a good planner. She brings a unique perspective given the background. She and Corey will meet afterwards to talk about marketing. -- Corey is waiting to hear back.<br />
<br />
Alex W. - Drafting a Storage / Clean Tabletop Policy - Still working on it. Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time. ETA is August 20th. -- Alex has a draft storage policy, and printed out "parking permits" for existing projects. Still working on the locker policy, and amount to charge for longer-term storage.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_Jan_2015_Board_Meeting_Agenda&diff=5986Minutes:14 Jan 2015 Board Meeting Agenda2020-03-15T21:23:04Z<p>Daniel: Daniel moved page 14 Jan 2015 Board Meeting Agenda to Minutes:14 Jan 2015 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>* Meeting attendees: Nick R., Anton L., Larry W., Zach S., Nate Y.<br />
* Meeting starts at: 19:00<br />
* Meeting ends at: 21:15<br />
<br />
==(45 min) Open For All!==<br />
* Rants, Raves, Comments and Concerns - Bring it on!<br />
<br />
Anton L. brings up the issue of member project tracking -- would like to set up a static site/markdown generator for members to use: jeckyll? Hyde? Ghost?<br />
<br />
The workflow: go to website, "look at projects" link, where users have written up projects, hosted schematics/plans, etc.. Markdown to format text?<br />
<br />
Board encourages Anton to set up something as a trial, he will get back to us on what he comes up with.<br />
<br />
== Old Business ==<br />
* Action Item Status<br />
<br />
Reprimand done, private, board-only location created for any behavioral issues going forward. <br />
<br />
* Board Pledges Incomplete<br />
<br />
Almost all new board pledges have been turned in.<br />
<br />
==Standing Committee Reports (Outlined in p. 3 of Standing Rules)==<br />
* Note - Committee reports should include Action Item updates from last months Board meeting. (see temp folder)<br />
<br />
==(10 min) Financial - Zach S. ==<br />
<br />
** Current assets - $2772<br />
<br />
Sold a bunch of stuff via Encore, made a decent amount from that.<br />
<br />
** Current debts - $0? (Tyler W. and Larry W. paid back for drinks/snacks from 2014)<br />
** AMF was notified of $900 outstanding membership dues. Rakesh has since paid $500 w/ promise of remaining $400 and establishment of monthly dues payments.<br />
** Cash was pulled from register on a regular basis this past month and deposited in TCF account.<br />
<br />
Donations from double-paid memberships, other stuff from December helped create a good cushion of money this month.<br />
<br />
Larry busted his butt and got more people on a monthly payment plan, which means more reliable income on a monthly basis.<br />
<br />
Classes brought in quite a lot of money (Nate Y. is surprised!). Encouraging development -- we need to run more classes.<br />
<br />
Need to file taxes!<br />
<br />
'''* MEMBERSHIP (Larry W.)'''<br />
* Membership Report (Larry W.) - Members List kept updated daily with Thank You's mailed for every dues and donation.<br />
* January 14th - 40 Total (35 are paying, 6 more than last month)<br />
* Still need to recruit more members and budget dues collected for the remainder of the year. <br />
* Household Memberships - Needs to be implemented. (forms, website, PayPal Button)<br />
<br />
Larry surmises that the biggest change is to educate staff on how to process family membership.<br />
<br />
* Membership Process needs to be updated in the Wiki from LW Draft<br />
<br />
==(20 min) Governance - Ken==<br />
* Review report posted in Temporary Folder (I can dream can't I?)<br />
<br />
No news for elections.<br />
<br />
Has salesforce news: Salesforce foundation will give us grants for volunteers hours worked for AHA. Nate again offers help to get membership tracking running in Salesforce -- need to get that sandboxed and then promoted into use for Larry to use on a monthly basis.<br />
<br />
Nate needs a list of items to work on, then will do them. Need to do some project management!<br />
<br />
== (10 min)Facilities - Nick ==<br />
* Review report posted in Temporary Folder (I can dream can't I?)<br />
<br />
Laser Ventilation installed - running much quieter now.<br />
<br />
Insulation filled in around hole where vent goes through, but need to fill it in better.<br />
<br />
Exit sign needs replacing.<br />
<br />
Leaky Taste Kitchen drain fixed! Leaky toilet in the former women's bathroom fixed!<br />
New Leak in big bathroom ceiling. Requested urinal valve be replaced. Gerald Coggins notified.<br />
<br />
== (10 min) Staff - Jon ==<br />
* Review report posted in Temporary Folder (I can dream can't I?)<br />
<br />
Gareth Fox is trained.<br />
New Staff Google Group Created.<br />
Member List posted for Staff by Front Desk.<br />
Still need to schedule staff training.<br />
<br />
==(10 min) Fundraising - Larry==<br />
* Review report posted in Temporary Folder<br />
Soldering Equipment Purchased.<br />
Still need to purchase soldering badges (or make our own contraptions)<br />
<br />
Larry will be working on Case for Support for grants.<br />
<br />
Larry will get in touch with Ann Arbor Community Foundation to determine what professional fund-raising services they could provide and at what cost.<br />
<br />
== (15 min) Outreach ==<br />
<br />
CLASSES - not getting done<br />
<br />
PAST EVENTS<br />
* North Quad Makerfest in Dec. went well.<br />
* Cryptoparty quite successful. Tentative repeat on 2/14/2015 (note: event photos a privacy issue)<br />
<br />
<br />
FUTURE EVENTS<br />
* Next GSD (Wiki Party????) - Alec McBean wants to help along with Nate and Tyler<br />
* Jan. 17th - MLK Weekend - UMSI Volunteers are coming!!! [UMSI Service Day, MLK Weekend,][http://www.example.com link title] Jan. 17th 2 shifts planned (9am-11:45am, and 1:15pm until 4pm)<br />
* March 24-26 - Penguicon (who's going?)<br />
* March 24-29 - Ann Arbor Film Fest - so far no Oculus Rift experimental videos. What to do?<br />
<br />
Craig Albert to help?<br />
<br />
* June - Japan Club would like some CosPlayers<br />
* July - A2 Mini MakerFaire<br />
* July 25th & 26th<br />
<br />
UMSI tasks: painting, drywall (holey wall), inventory valuable items for insurance, update brochures?<br />
<br />
<br />
EDUCATION<br />
* UMSI Proposal - Sylvia Lindtner proposal still TBD (she was traveling in China last month).<br />
* Community HS - First Robotics Team (decided primary worksite is elsewhere but may do some fabricating...tbd)<br />
<br />
CHS FIRST team won't be working here primarily -- not much room here to do it.<br />
<br />
* We are looking to be available as a CHS Community Resource for CHS students to work on their projects here.<br />
* AADL - Makerspace Coming in 2015 (will offer basic start-up classes ie. soldering)<br />
<br />
== New Business ==<br />
<br />
GROUPS REQUESTING ACCESS<br />
* FIRST Robotics - CHS<br />
<br />
Not happening (see above)<br />
<br />
* BioTech Team - External Heart Monitor (proposes a single membership for 6 people)<br />
<br />
Board would like to see a little more for 6 memberships - $150ish maybe?<br />
<br />
* Another? BioTech Team? - Coming on Thursday during Build Night to check us out<br />
<br />
From Barry B.... No details yet. (updated on 1/16/15 - there are 6 teams of 5 members each. They are BioMedical Engineering Design Teams for BM 599 [http://www.bme.umich.edu/programs/design_program/bme599.php] to do prototyping of their assigned medical devices at AHA. Board will set membership rates for 1 semester.<br />
<br />
<br />
* Class Development from Peter Washabaugh<br />
<br />
Robotic hand project, ~20 people? Feb, 28 - Apr. 4, Saturday mornings.<br />
<br />
VOLUNTEERS<br />
* Getting cold calls to do 15 to 20 hours/week of service</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_Jun_2017_Board_Meeting_Agenda&diff=5985Minutes:14 Jun 2017 Board Meeting Agenda2020-03-15T21:23:02Z<p>Daniel: Daniel moved page 14 Jun 2017 Board Meeting Agenda to Minutes:14 Jun 2017 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Henry Marshall, Alex White, Brian Morse, Kim Burton, Larry Works, Augustine Benjamin<br />
* Meeting starts at: 19:05<br />
* Meeting ends at: 21:37<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
<br />
<br />
==Minutes Approval==<br />
<br />
* May 2017 Board Minutes: Approved<br />
<br />
<br />
==Governance - Collective Ownership==<br />
<br />
Henry has cabinet keys that Larry cut. Who still needs them?<br />
Alex took his. Sarah still needs her keys to the space as well as to the cabinet. Nate needs a key to the cabinet.<br />
<br />
Nate volunteered to add a contact directory to the website.<br />
<br />
Keys to the Kingdom<br />
Alex sent a request for Nate (the admin) to share the file with Brian and Henry.<br />
<br />
==Education/Events - Henry Marshall==<br />
<br />
We are a sponsor at NHacks. Henry has previously received board permission (via email) to bring Arduinos to the event and award summer memberships to the winners.<br />
Larry points out a communication should be sent out to the list.<br />
<br />
Do we want to bring a 3d printer to A2 Health Hacks? Alternatively we can let people know it is here. Who will man it or are we lifting the normal class-required rules?<br />
Henry will notify them of our (existing) upcoming class. If they choose to promote that to members, they would be welcome to come to our open hours (2-6). Brian may consider coming and volunteering for a few extra hours.<br />
<br />
<br />
===Mini maker faire===<br />
What went well:<br />
- Great volunteer turnout<br />
- We made somewhat fewer badges, but attendance in general was down.<br />
- Sign upstairs with arrow was helpful for alerting people of basement.<br />
- Kim's coworkers really enjoyed it.<br />
What could be improved:<br />
- Have ice on hand throughout the day<br />
- Better identify the soldering stations were by AHA (more signage).<br />
- Have kid friendly classes directly after the faire and invite families to it.<br />
- More practice ahead of time would be helpful (we had to discover heat sensitivity of LEDs).<br />
- We should offer membership coupons next time.<br />
<br />
Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season.<br />
Still open<br />
<br />
> Nate said he would get back to Katie from Brain Monkeys with all details of class.<br />
Henry Marshall will take this over after an introduction from Nate.<br />
<br />
Dan Romanchek wants to teach a class on electronics. Tyler still wants to do a class and has volunteered to use the vacuum tubes. Tyler will send his contact information to Henry Marshall, who will <br />
<br />
Classes Taught in the last month: <br />
* CNC<br />
* Planer<br />
<br />
Larry is interested in running a soldering class.<br />
<br />
Henry proposes we lower the cost for classes where you do not receive a machine qualification (read: arduino).<br />
Arduino classes are to lower to $15/$20 for members/public.<br />
<br />
If you sign up for a new membership with recurring billing, get 50% off your first core class. All money from this goes to the instructor to ensure they don't get less money for their class.<br />
<br />
Core classes are to be defined as: Arduino, CNC, 3d Printer, Vinyl Cutter, & Laser Cutter<br />
<br />
Brian may run a workshop for electricals in July.<br />
<br />
Unix time stamp celebration July 14th.<br />
Demure and Henry are interested in building a physical clock. Larry might be able to build a nixie clock for the last 10 hours.<br />
Larry might be able to get Mr Seven Inch. Larry says we can be BYOB. We will make this a member and invited admission. We will need to notify all people in the building of the performance. We will need to have a prep window.<br />
<br />
Tech Trek<br />
Clean in preparation tomorrow. Larry is fluorescing rocks and nixie clocks. Donnie is working for deep field, but he will set up the small laser cutter to cut cards. <br />
<br />
Augustine wants to know how to become a member of the google group. Henry will ask Tyler -- our best guess as to who knows.<br />
<br />
Larry suggests we have a welome event explicitly for BYB. Larry has volunteered pizza.<br />
<br />
==Finances/Membership - Alex White==<br />
Have we received money for badges from the Mini Maker Faire? - No, Nate would like to meet with Alex in person to do this. Let's set up a time!<br />
<br />
Membership changes for this month:<br />
* Standard: +1 (Annual Rate)<br />
* Reduced: <br />
* Volunteers: +4<br />
* Co-working: <br />
* Spark: <br />
* BYB: +9<br />
<br />
Greg told Henry that we seemed to be underbilling for the interns. Alex will contact Greg in the next week.<br />
<br />
We made: <br />
Expenses: $1900 (rent) + 45 (electric) + $0 (Internet -- Tyler was mis-billed and donated the fee)<br />
In Bank: $4080 + 900 Pending + Penguicon cash<br />
Emergency fund (in months): 2<br />
<br />
Alex has updated everything else (hopefully!) to use our new credit card information.<br />
<br />
Has cash from penguicon badges and the box been deposited in our accounts?<br />
Not yet<br />
<br />
===Reimbursement===<br />
<br />
> State of DTE bill increase?<br />
Alex says it is all resolved.<br />
<br />
== Fundraising - Nate Yost==<br />
<br />
Greg's NIH grant was approved! Nate was in touch early on, but there hasn't been much information sharing yet -- Nate will reach out again.<br />
Larry is curious if that covers equipment to be installed down here.<br />
<br />
Dan of the Rotary may be a potential grant giver.<br />
<br />
==Marketing/Outreach - Sarah Lynn==<br />
<br />
Followup re: street team:<br />
- Should we consider contacting the JayCees?<br />
<br />
Followup re: silk screening with Dana<br />
<br />
Larry, does your contact have interest in decorating graffiti alley?<br />
Larry is waiting to hear back, one of them is in Hawaii at the moment and the other is in town.<br />
<br />
Has Sarah taken over the Facebook page? <br />
Brian thinks Sarah does have control of the facebook.<br />
<br />
Do we have a twitter?<br />
<br />
=== Google Adwords ===<br />
<br />
Have any been added?<br />
<br />
=== Marketing Email Updates ===<br />
Florencia has moved on from BYB and won't be making more email blasts. Will Sarah take this responsibility over?<br />
<br />
> Larry followup re: YpsiAlloy<br />
Still pending<br />
<br />
> Larry followup re: Mark Maynard for Art coworking in Ypsi. Have you visited?<br />
Still pending<br />
<br />
==Operations/Volunteers - Brian Morse ==<br />
<br />
Henry extended offer of space by lockers to one of the BYB interns.<br />
Henry volunteered to make a sign.<br />
<br />
Henry was informed of a missing (bug?) net stored between the recycling bin and the pillar. Has anyone seen it?<br />
Larry pointed out the bug net from last year is on their table.<br />
<br />
Good job on the lockers!<br />
<br />
We agreed via email to switch to ACD as our ISP. Our 18 mo contract/trial rate at AT&T has expired, we can now switch ISPs without penalty. What is the state of the ISP change?<br />
Our signed information has been submitted. Our order is processed, and have moved from the sales to installation departments. <br />
<br />
Who owns the local camera system project?<br />
<br />
===Volunteer Hours===<br />
<br />
- Volunteer hours are in a spreadsheet maintained by Brian. He will pass this information on to Tyler who will update the website.<br />
<br />
- In the event we have more volunteers, are we interested in increasing hours? At what point do we have "enough" public hours?<br />
We agree we have a good number of open hours. Any more volunteers will be assigned to increase staffing during existing hours or to work on projects. Kim points out we could train people specifically to teach classes.<br />
<br />
Kim wants to put together volunteer events. Promote them as a way to get your hours.<br />
<br />
Kim and Henry will schedule a sorting party for the electronics.<br />
<br />
===Equipment===<br />
Backyard Brains donated toner for the new printer. It now works. Henry will speak with Tyler about getting it networked.<br />
<br />
What is the state of Tyler's refinishing of the cabinets for the craft room?<br />
Brian thinks he was hoping to bring them in tomorrow. Larry will volunteer to come in and help them set up Friday morning if this is the case.<br />
<br />
> Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this.<br />
Henry will move the acrylic to the shelving unit outside the craft room.<br />
<br />
> Brian will try to make a lighting layout and estimate the costs of installation. <br />
Found shock-rated LED fixtures at #35 per unit from a big box store. We would want 8 fixtures (2 by front dimmable; 6 in remainder different circuit), 2 dimmers ($20 a piece). There is additional conduit and wire. This is approximately $350-400 total cost. Henry will run this by Nate and Sarah. Brian will reach out to Stadium. We also would allocate an additional $100 for wall mounted electrical sockets.<br />
<br />
- Working on the Pick & Place is more difficult when all the BYB interns are here. Henry's interest in a build party is increased. Can we pick a day?<br />
Kim and Henry will schedule this as a volunteer party. Nick and Donnie are making POV spinners, perhaps that could be promoted as part of the build party.<br />
<br />
- The 3d printing computer is often in use for non 3d printing tasks during public hours. I've seen people turn away disappointed. Solutions?<br />
Henry will move Heron to the back of the space to make it easier to use when the space is busy. I will also print a "Priority Use for 3d Printing" sign.<br />
<br />
- Cleaning Supplies<br />
Many of these things can be bought at Stadium. Henry will create a subsection of the wishlist for repeated purchases (paper towels etc)<br />
<br />
- Drinks & Snacks<br />
We are in favor of reinstating the snack program.<br />
<br />
- We will get Brian on a TCF Bank so he can get a credit card. He will coordinate with Alex.<br />
<br />
- Larry wants to point out that Brian should be the POC for all business concerns.<br />
<br />
- Chime for the front door<br />
Henry & Brian will make this as an Arduino project.<br />
<br />
===In progress=== <br />
> Tyler will schedule a meeting with Nate to [upgrade the LDAP] sometime next week.<br />
We don't think that happened.<br />
<br />
===To Do===<br />
====All====<br />
- Are we giving up on the SawZall? Seems to have gone missing completely. Nate recommends a cheap replacement from HFT.<br />
We agree that is a low priority. Larry and Brian have personal recipricating saws in the event one is needed.<br />
<br />
- Has there been a backups on all machines to NAS?<br />
No<br />
<br />
> [Did Tyler] Eliminate wireless from the current router and switch to logged Ubiquiti with 2 SSID for members and non-members?<br />
No<br />
<br />
> [Has Bill Putt wired the] second patch panel to rack.<br />
No<br />
<br />
> [Has the] Swap switch for 48 port [been purchased].<br />
No<br />
<br />
====Annex====<br />
<br />
Looks like all batteries are gone, save those being currently used on the car.<br />
<br />
====Classroom====<br />
* Run ethernet drops<br />
Same time as lighting<br />
<br />
* Add electric on wall<br />
This is worth a $100 extra on the lighting budget.<br />
<br />
* Clean floor<br />
We need a swiffer<br />
<br />
* Setup mold making equipment?? No<br />
<br />
* Mount projector.<br />
<br />
====Signage====<br />
Sarah wanted to change the colors of the new logo. Greg, not know this purchased vinyl in the new colors. Greg gave Henry permission to use BYB vinyl for any projects that enhance the space. Henry proposes we go ahead and use the existing color scheme in light of this. He volunteers to cut it. <br />
<br />
Greg told Henry that Nate has the contact information of the new logo's designer. Greg is open to the possibility of paying for her to design more signage with a similar aesthetic. Henry will send her the copy Kim has been working up for our windows. Larry suggests we use the signpost thing.<br />
<br />
> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?<br />
<br />
====Storage policy====<br />
> Alex W. was to share a Storage / Clean Tabletop Policy on google drive. I don't have it.<br />
- Main tables get a sign that things can be moved<br />
- BYB gets the table by the lockers<br />
- The Purple Box under the TV is for "Lost & Found"<br />
- The Green Box under the TV is for "Fair Game"<br />
- Lost & Found is the green bin under the tv. It gets cleared every 3 months<br />
<br />
- Is Jacob aware that after the Detroit Maker Faire he will need to find a new home or get a parking ticket for the car?</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_Mar_2018_Board_Meeting_Agenda&diff=5984Minutes:14 Mar 2018 Board Meeting Agenda2020-03-15T21:22:59Z<p>Daniel: Daniel moved page 14 Mar 2018 Board Meeting Agenda to Minutes:14 Mar 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: demure, nate, kim, henrym mike g joined late.<br />
* Meeting starts at: 1927, whichwich was slow....<br />
* Meeting ends at: <br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
*Mike G. says he will acquire wireless doorbell.<br />
<br />
==Minutes Approval==<br />
<br />
* Yes, we approve.<br />
<br />
==Governance - Nate==<br />
<br />
Old stuff still on table:<br />
* Elections are coming up.<br />
** Three positions are up.<br />
** Bios requested.<br />
* short term, card/sticker for proving laser qaul<br />
* long term pi+monitor that scans nfc cards and prints 24h + quals (demure)<br />
* issue with fraternity and laser.<br />
* suggested edit to quorum definition (kim)<br />
** If person unfilled/abstaining, use blank vote as with the majority.<br />
** need to type out and propose formally. (kim)<br />
* lets have each positioning have a google drive folder shared (demure) <br />
<br />
<br />
==Education/Events - Kim==<br />
New Stuff:<br />
* Still need to reimburse kim so kim can go forward with festifools.<br />
** Too late for festifool advertisement for a class.<br />
** Will just have members hang out and work on their own things.<br />
* Next potluck on night of election.<br />
* Vinyl cutter class coming up.<br />
** Looking at recording train-the-trainer classes run troughs.<br />
* demure could do chainmail, just needs funds to get it going.<br />
* Nate needs to build a badge to gauge effort.<br />
* need to submit a application to techtrek by march 31st. (kim)<br />
* Mike G likes the idea nate brought up, like i3's "wine and wiki"<br />
** We will look at having such an event, and limiting drinks to the classroom.<br />
<br />
<br />
Old Stuff Still on table:<br />
* fullmoon (part of festifools) april 1st (kim)<br />
** we should have a workshop<br />
*** need to advertise it<br />
* pcon (nate + nick?)<br />
** help assemble kits at con<br />
** soldering<br />
* factory 2 collective maker meeting (kim handling)<br />
** road trip!<br />
* tandy leather class - masks (kim)<br />
* big brothers/sisters (henry)<br />
* need more core classes<br />
** nate willing to do another laser<br />
** need a 3d printer class<br />
*** plate broken and sharp on side<br />
<br />
<br />
==Finances - Brian==<br />
<br />
New:<br />
* Brian out today, he mailed numbers.<br />
* He have caught up on BYB invoicing!<br />
Numbers are good!<br />
FILL IN MORE HERE.<br />
<br />
<br />
==Fundraising - Henry(+Others?)==<br />
<br />
New:<br />
* pcon is helping us with board costs<br />
** Will verify what kinds of receipts pcon wants.<br />
* Still looking at doing easter event<br />
* We had a generous donation, $1000!<br />
<br />
Old Stuff:<br />
* we are trying to have more classes<br />
* we are trying to have more events<br />
** easter egg bot??<br />
* we need to figure out catalyst money to do future events? (kim)<br />
<br />
==Marketing/Outreach (Madeline officer)==<br />
<br />
Madeline out today.<br />
<br />
New:<br />
* Pinball Petes went well!<br />
* artfair getting a table would be too late, jan 20th was the deadline<br />
** If we do stuff downstairs, have water for volunteers.<br />
<br />
Old Stuff:<br />
* we will look at having a social media agitator service (demure)<br />
* dine to donate<br />
* pcon<br />
* makerfairs!<br />
* floatfest<br />
* artfairs<br />
<br />
<br />
==Operations - Nate ==<br />
<br />
New:<br />
* Looking at other doors for out side latch<br />
** nate would like a professional<br />
* password manager party will be figured out. (kim+henry+demure)<br />
* will ask land lord about signage on back stairs.<br />
<br />
Old:<br />
* we will research alternative options for website (demure)<br />
* ldap does let users reset<br />
** user will have to do it from aha's internal wifi though.<br />
** Untill port 5001 is open? (tyler)<br />
* we will look at enforcing payment rates<br />
** we will consider getting a permanently mounted table to pay<br />
** we will get a laser pay sign in big font<br />
* still need to do outside door<br />
* class room lights<br />
** will ask tyler about his hammer drill (brian)<br />
<br />
<br />
==Membership/volunteering demure==<br />
<br />
New:<br />
* March Stats:<br />
** Lost one member (was only a member for a month). [11MAR2018]<br />
** Gain a new member and got two members others to sign up for reoccurring membership. [11MAR2018]<br />
** Got two people interesting in volunteering for shifts, will have them shadow me for a few weeks. [11MAR2018]<br />
** We currently have 3 coworkers, 16 standard, 15 reduced, 1 house hold, and 5 volunteers in good standing, 7 BYB. Note: ask demure about not good standings [14MAR2018]<br />
* We Now have a slack.<br />
<br />
<br />
Old:<br />
* revoked a bunch of old 24h access with no payments recorded<br />
* note: edit membership sign up form to reflect current requires. (demure)<br />
* demure and kim working on on-boarding doc.<br />
** will submit to board for review when done<br />
** will then submit to others<br />
* working on standard operating procedures (SOP)<br />
** links to other docs to make jumping around easy<br />
** demure will sit down with others, and turn their actions into docs <br />
* will sit down with volunteers and clarify volunteers expectations.<br />
<br />
<br />
===To Do===<br />
====All====</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_NOV_2012_Board_Meeting_Agenda&diff=5983Minutes:14 NOV 2012 Board Meeting Agenda2020-03-15T21:22:56Z<p>Daniel: Daniel moved page 14 NOV 2012 Board Meeting Agenda to Minutes:14 NOV 2012 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
==Welcome Aboard==<br />
==Roles & Responsibilities of the Board==<br />
# Description from AHA bylaws: "The mission of the All Hands Active Board of Directors includes but is not limited to fundraising, grant writing, and maintenance of internal data, metrics, and other matters. The powers of the Board also include handling rent, liability insurance, event insurance, and legal culpability."<br />
##Is anyone fundraising?<br />
##Is anyone grant writing?<br />
##Is anyone doing any metric fun? ie: Keeping track of how many people use the space, how many members we have, how long we keep a member for, how many classes we offer, whether that helps / hinders our income?<br />
##Who is paying rent?<br />
##Do we have all the insurance we need, and if not, who is making that happen?<br />
##Are we legally sound, and if we don't know, who is handling that?<br />
<br />
==Monthly Financial Update==<br />
# Khevna rocks this out<br />
## Is our situation improving?<br />
==Taxes==<br />
#This needs a champion, ASAP.<br />
## What we need to file, back file, future file, etc. <br />
## This has previously been dependent on us having filed the 501c3 within 27 months of us incorporating (~Jan of 2010). That time has now passed.<br />
==State of Michigan Corp. Update==<br />
# Pres/Vice/Treas/Secre? Double check, who is what, what is needed, get updated ASAP<br />
<br />
==501c3==<br />
#Current Status: http://wiki.allhandsactive.com/501c3_Submission<br />
<br />
==Board Meeting Minutes==<br />
In attendance: Dana N., Michael G., Tom H., Nate Y., Wry C., Dan E., Josh W., John S.<br />
<br />
Meeting starts: 19:26<br />
<br />
D&O insurance status? '''Nate''' will work with Xander to figure out what's going on there.<br />
<br />
What does our liability insurance cover? John needs to know this for tournaments.<br />
<br />
We should scan liability forms so we have less paper! Shift/Jamie might be able to help do this over time.<br />
<br />
'''Followup from last week's meeting:'''<br />
<br />
*'''Dana''' will have laptop/education grant done by T-day.<br />
<br />
*'''Tom/Michael G.''' are still working on the details for a hackathon.<br />
<br />
*Another 501c3 meeting will be held on 11/18 at 1:00PM. Participants should work on finding a lawyer before then.<br />
<br />
*'''Dana''' will continue to work on the press kit.<br />
<br />
*Nobody made it out to Electronic Lunch today, but we will continue to work on making regular appearances over time there. On the plus side, we had a few of the attendees show up for our last Arduino class.<br />
<br />
Can we get shift person to do head counts on busy parts of the day to track usage? Let's start on Thursdays since they are busiest. '''Josh''' will meet with Taylor about doing this.<br />
<br />
Who pays rent if we can't make it? Folks have stepped up to help this month, but this is not sustainable.<br />
<br />
'''BYB Bill''' has volunteered to try selling stuff around the space on Ebay to raise some extra money.<br />
<br />
Really, we need to get more businesses/established groups on board. Once we get our press kit, we will be able to do this efficiently.<br />
<br />
Gaming income has stabilized a bit for September. Josh says September is historically a weird month, no real trend in income. Let's see how promotions from Dana/John will work out for the coming months.<br />
<br />
Can we get '''Michael S.''' to work on laser cut thank you cards for awesome donors?<br />
<br />
Finances looking a little better, but we still need to either get about 20 more members, or get donations, or run more events, etc. to survive long-term.<br />
<br />
John is shooting for two gaming events per month. Would like to have more space! More space would be awesome since large classes also run out of room. Nate Y. wants to mount our projector on the ceiling to make another workspace on the tables.<br />
<br />
Government is probably going to come knocking regarding taxes we haven't done. We must get 501c3 rolling, but it probably won't be ready before this happens. So we will need to hire an accountant or someone competent to help us pay back taxes.<br />
<br />
'''Michael G.''' will ask his mom if she can help with our accounting stuff. We are willing to make her cookies!<br />
<br />
We have successfully filled out the State of Michigan 2012 Nonprofit Corporation Information!<br />
<br />
Josh is starting work (since we can't pay him :( ). He wants to identify parts of his job that can shift off to someone else, and which ones are very specific to what he is good at and can fit in his new routine. Nate Y. suggests focusing on anything related to organizing/coordinating help and the daily shop records since that's where nobody else really knows what to do. We should also have a backup plan for this very important duty.<br />
<br />
Dana wants to have a monthly review of free members to make sure their duties are being met. '''Josh and Nate''' will work together to organize such a meeting. Tentatively set for Sunday, Dec. 2nd.<br />
<br />
Meeting adjourned at 21:15.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_NOV_2018_Board_Meeting_Agenda&diff=5982Minutes:14 NOV 2018 Board Meeting Agenda2020-03-15T21:22:53Z<p>Daniel: Daniel moved page 14 NOV 2018 Board Meeting Agenda to Minutes:14 NOV 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Dustin, Craig, Laria, Mike G., Mike Z., Nate Y., James<br />
<br />
- Meeting started at: 20:15<br />
<br />
- Meeting ended at: 21:10<br />
<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Officer Reports - as needed''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
== Governance - Craig ==<br />
<br />
None.<br />
<br />
== Finance - Mike ==<br />
<br />
Mike has gotten access to the documents and will begin tracking things.<br />
<br />
== Fundraising - Sarah ==<br />
<br />
None (Sarah was not present).<br />
<br />
== Officer Status Reports ==<br />
<br />
* President (Craig) - None<br />
* Vice President (Laria) - None.<br />
* Secretary (James) - None.<br />
* Treasurer (Mike) - See above.<br />
* Shop Manager (Laria) - Bought some supplies - thanks!<br />
* Sysop (Nate) - None.<br />
<br />
== Previous Action Items ==<br />
<br />
;All board members must donate and sign a conflict of interest form tonight!<br />
: This was completed tonight.<br />
<br />
;Volunteer Spreadsheet (Craig)<br />
: Still working on it. <br />
<br />
== General Agenda Items ==<br />
<br />
;Proposal to form an ad-hoc committee with executive power to standardize AHA emails<br />
: The committee won't have executive power, but rather present a solution to the board for voting. James and Craig will be on the committee.<br />
<br />
;Proposal to transfer clerical portion of membership tracking to board secretary<br />
: Everyone agrees this makes sense. Board secretary takes responsibility for tracking members.<br />
<br />
;Brief discussion on how to use board.allhandsactive.org and what the intention is<br />
: Everyone is on board. We'll publicize this with these minutes.<br />
<br />
;Brief discussion on the harassment policy - how can we make it more visible?<br />
: Mike Z with make a sign notifying people of the policy. Additionally Nate will add handicap accessibility info to the site and the facebook page.<br />
<br />
;Brief discussion on the (lack of) a camera policy<br />
: Form a committee of Laria, Craig, Mike G., Dustin - other interested members are welcome - they will report back with a policy<br />
<br />
;Proposal to nominate a communications officer to handle social media and 3rd party site responses. If this officer is on the board, they might also handle board emails or route them appropriately<br />
: Everyone is OK with someone handling email and social media, but we won't create an officer position. Sarah is nominated.<br />
<br />
;Brief discussion of "Next Friday" art crawl - any problem with us participating?<br />
: Mike Z. will pursue as a member - the board is on board.<br />
<br />
;Futel Phone?<br />
: Mike Z will follow up on this as a member.<br />
<br />
== Action Items ==<br />
<br />
* Volunteer Spreadsheet (Craig)<br />
* Create a proposal for AHA email simplification (James & Craig)<br />
* Create a few signs that let people know there is a harassment policy and where it's at (Mike Z.)<br />
* Add the handicap accessibility info to the site and facebook page (Nate)<br />
* Report back with a camera policy proposal (Craig, Laria, Mike G., Dustin)<br />
* Coordinate with Nate on communications responsibilities (Sarah)</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_Oct_2015_Board_Meeting_Agenda&diff=5981Minutes:14 Oct 2015 Board Meeting Agenda2020-03-15T21:22:50Z<p>Daniel: Daniel moved page 14 Oct 2015 Board Meeting Agenda to Minutes:14 Oct 2015 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Larry W., Mike Z., Cindy L., Esty T., Alec M., Tyler S., Alex W., Nate Y., Amanda P., Lauren W.<br />
* Meeting starts at: 19:10<br />
* Meeting ends at: 21:15<br />
<br />
<br />
== Board Meeting Protocol==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
*<br />
<br />
Tyler asks for a timeline on removing the front desk. Nate says do it ASAP! Mount register stuff to the wall somehow. <br />
<br />
Cindy is doing ethnographic research on hackerspaces in Ann Arbor and Detroit. Started a DIY biocollective in Singapore, recently studied Indonesian hackerspaces. She is curious about the protocols for running such a study at AHA, in terms of engagement with members, becoming a member, etc. Suggestion is to check out the public hours to meet people and get to know how things work.<br />
<br />
Tyler is working with Huron Science Olympiad team.<br />
<br />
We have some PC issues -- a couple non-working machines, and a dead monitor for the security cams. Mike Z. has a couple of extra PCs he wants to donate, could be used as a supplement or replacement.<br />
<br />
Amanda P. discovered that the LASER machine's PC's software does not support the newer Inkscape format. <br />
<br />
Tyler D. offered to teach some Arduino classes, needs a follow-up.<br />
<br />
==Minutes Approval==<br />
<br />
* September 2015 Board Minutes<br />
No objections, but no quorum to vote.<br />
<br />
==(90min) Standing Committee Reports==<br />
<br />
<br />
==Financial - from Larry W./Deirdre D.==<br />
<br />
Lauren W. is our new accountant! Welcome, Lauren!<br />
<br />
Finances since early June are now set up in Xero.<br />
<br />
Decided not to go ahead with Costco as a business account costs $55 vs a free GFS account. The Board agreed.<br />
<br />
Alec asks wants to know if there will be sufficient transparency with the new system. Per Larry, that's the plan. For now Greg Gage has been given a view-only account in order in support of grant applications.<br />
<br />
Larry and Lauren filed paperwork with Paypal to get our withdrawal limit lifted so we can take more than $500 out of our account per month. They have floated the space for rent again this month until we can get this money.<br />
<br />
* Oct 2015 P&L - [https://docs.google.com/document/d/1XfcuWwIEZD4dGMBOpzjI_CY1o43h1izIBxaFJyGftCc/edit]<br />
<br />
==Fundraising - Greg G.==<br />
* Monthly Fundraising Report - LINK HERE<br />
<br />
Greg is absent this meeting, but Larry says he should have most of the information he will need to start getting grants.<br />
<br />
==Governance - Esty T.==<br />
<br />
Maintenance update - Tyler S. and John N. rocked out the bathroom catastrophe. Gerald (maintenance) offers to snake out the toilets yearly, but Esty is wisely saying this is not often enough. We've had reports of toilets bubbling up again.<br />
<br />
As an aside, Esty would like more guidance on on-boarding new members.<br />
<br />
Election is happening later this time. Esty's proposal is the second build night (11/12) of November. The thought is to have a slightly shorter term for the new Directors, but to keep the dates more or less the same going forward.<br />
<br />
Larry is going to help Esty with the membership process, giving-of-keys, etc.<br />
<br />
Larry gives his membership update for two months: last month, we were down one paying member. This month, we've lost 15 members -- down to 36 paying members and 7 volunteers. One former member specifically cited the foul smells in the space as a reason for leaving. Larry suggests a membership drive to restore membership levels. Mike Z. suggests more member meetings to boost interest in recruiting members.<br />
<br />
Nate proposes (again) a monthly member social gathering (NOT a meeting, per se).<br />
<br />
== Volunteers - Tyler S. ==<br />
<br />
Tyler mentioned he came down with an illness after cleaning up the poo explosion.<br />
<br />
Most shifts are being covered, Saturday first shift is still not covered.<br />
<br />
== Education/Classes/Events - Donnie J. ==<br />
<br />
Donnie is absent this meeting, so no education report.<br />
<br />
There is discussion about changing up the weekly classes until we figure out a more consistent teacher line-up. Do we take classes down until we get more teachers? To try and move things along, Alec is going to put out a call for more volunteers in the next week. If people are unsure of their ability, other members can train them to get them up to speed.<br />
<br />
Alec would like to run new classes on rope-work, and Linux command-line. They would run perhaps once per month.<br />
<br />
== (30m) Unfinished Business==<br />
<br />
'''* Carried over from previous Board Meeting.'''<br />
<br />
* August Items<br />
<br />
ACTION ITEM - Nick R. will work with Tyler W., Nate Y., Brandon D., Alec M. for a user-account solution for computer log-ins.<br />
<br />
Not addressed yet.<br />
<br />
* SEPTEMBER ITEMS<br />
* ACTION ITEM - From Alec M. - Election process needs to be documented clearly so members know the consequences of the point system.<br />
Nate will document this in a central location for future Board Members.<br />
OR, use an alternative, more direct voting process. - Esty (topic for All-Members Meeting Sun. Aug. 23rd).<br />
<br />
Nate wrote Esty an email about this -- could just port this more or less directly to the Wiki. Going to do that.<br />
<br />
* ACTION ITEM - From Jacob M. - What about a "Bounty Board"? Put up in the space offering prizes for doing various duties in AHA (ie. prizes). Approved by 2 Board members. - Larry W.<br />
<br />
Waiting on room to be made by the front desk.<br />
<br />
* ACTION ITEM - From Jacob M. - would like to construct 4-6 workstations (ie. small alcove) - Retro Fun! Win95, iMac G3, BOS5, PowerPC Amigo's (on their own LAN) - All Peoples Meeting Topic<br />
Nate Y. noticed some activity based on IRC conversations? Nothing concrete yet.<br />
<br />
Still nothing concrete.<br />
<br />
* ACTION ITEM - Larry W. - Washtenaw Area Maker Meeting went very well. Will forward minutes.<br />
<br />
Forwarded to members and Directors mailing list.<br />
<br />
* ACTION ITEM - Jacob M. - should AHA make a proposal to Sylvia's for a non-profit rent write-off for Sylvia's.<br />
Alec suggests creating a proposal. Larry or Jacob to write this? Larry maybe can work with Dena?<br />
<br />
Nothing received yet.<br />
<br />
== (30m) New Business==<br />
'''* A Director/Officer or Member must champion action items to ensure the work gets done.'''<br />
* ACTION ITEM -</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_Sep_2016_Board_Meeting_Agenda&diff=5980Minutes:14 Sep 2016 Board Meeting Agenda2020-03-15T21:22:47Z<p>Daniel: Daniel moved page 14 Sep 2016 Board Meeting Agenda to Minutes:14 Sep 2016 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Nick R., Tyler W., Corey T., Nate Y., Alex W., Greg G.<br />
* Meeting starts at: 1918<br />
* Meeting ends at: 2103<br />
<br />
== Board Meeting Protocol==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
== Follow up ==<br />
<br />
Corey - Did you schedule a marketing meeting? ETA is the 20th @ 5:00. How is the monthly marketing email coming along? ETA is Sunday August 14th end of day. Any progress on content for the blog?<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
None this week.<br />
<br />
==Minutes Approval==<br />
<br />
* August 2016 Board Minutes.<br />
<br />
5/5 approved <br />
<br />
==(90min) Standing Committee Reports==<br />
<br />
==Education - Nick R.==<br />
<br />
Nick - KiCad and OnShape classes. Slides for KiCad were to be done August 14th and OnShape slides the week after. -- Still working on KiCad and OnShape, due by 10/12.<br />
<br />
3D printer class slides need to be updated. -- Alex W. will update slides made for the Makerbot, due 10/12.<br />
<br />
Previously:<br />
<br />
* Advanced Learn-to-Solder (surface-mount) using Penguicon badges. -- Shelved for now. Nate will revisit October.<br />
* Amateur radio General license review class -- Now in January.<br />
* Professional Development opportunity (i.e. AHA training educators) via middle school teacher Rebecca B. -- Tyler contacted, no word from Rebecca.<br />
<br />
Upcoming:<br />
<br />
* Ann Arbor Academy. We've had a couple folks get in touch with us about running Arduino class here. Alex will reach out -- Tyler and Nate both agreed to take time off if the group is committed to doing a class.<br />
<br />
==Finances/Membership - Alex W.==<br />
TCF - $2800 in the bank, but haven't been paying rent (starting October). $1500-1600 is coming in from donations.<br />
<br />
Members - 30 paying members currently, we need to get more soon.<br />
<br />
The electronic membership form. Alex said he'd try to get it done by August 21st. -- Alex has the main form done, is breaking up the form into parts based on which membership type. Broke out the physical forms for signatures and current member vouchers. Forms will be separated by 9/21.<br />
<br />
Nate will add giant notice on webpage to remind people to meet people/sign up in person before paying. -- DONE, but "tastefully large", not "giant".<br />
<br />
Alex will meet with Lauren W. to transfer over Xero. -- Not done yet, will work with Greg to answer remaining questions.<br />
<br />
Nate will look into getting an AHA referral code for Amazon purchases.<br />
<br />
We need a Stripe setup to take membership dues and other payments again. Alex will let Nate know what he needs, and Nate will purchase. -- Tyler says Stripe has fees that are too high, would like to stick with Square. We should check into Square's Xero integration again.<br />
<br />
==Fundraising - Greg G.==<br />
<br />
Final push for AHA moving fundraiser by Larry W. brought in ~$1500<br />
<br />
Emailed Bill Mayer of Spark on Aug 4:<br />
<br />
<blockquote><br />
Hi Bill -<br />
<br />
Greeting from the Marine Biological Labs in Woods Hole. I hope all is well in Ann Arbor. I wanted to see how things were progressing with the MEDC. Is there anything I can do to help? Presentation, demos, etc. <br />
<br />
We are in the middle of revising a $2.4M NIH grant this month for backyard brains. But after Sept 5, I'm free to work on All Hands Active. <br />
<br />
Thanks for your support. <br />
<br />
Greg<br />
</blockquote><br />
<br />
I haven't heard back from him, but I did run into him on Sep 9. He said he's been wanting to get back to me, but doesn't have an update yet. The reasons sounded wishy-washy, and he said he was upset with the MEDC and was going to see them again soon. I mentioned that we would be able to do a presentation / dog&pony show if needed. <br />
<br />
Next steps:<br />
<br />
<ol><br />
<li> Get our office sketches back from Architects to have something new to talk about. It is apparent that Bill wants to help us, so we need to give him ammunition to make him successful</li><br />
<li> Write up a short document with the ask, plan, and costs for Spark, which they can use to talk with potential donors.</li><br />
<li> Use the document as a template to apply for new grants </li><br />
</ol><br />
<br />
<b>Large Grant Opportunities:</b><br />
Google Community Grants. ([https://googlegiving.eresources.com/app/mi/ Application] is due every Jan, June). Funding requests typically range from $5,000 to $25,000 and has a 10% cap on overhead expenses (rent, utilities, insurance, legal). We could schedule a meeting with Google to determine how best to apply for funding. They suggest to stop by Google Ann Arbor for our weekly Community Office Hours. Office Hours are every Thursday, 11 AM to 1 PM. Signup is [http://www.supersaas.com/schedule/GoogleAnnArbor/Google_Ann_Arbor_Office_Hours here]. There were no openings when I checked.<br />
<br />
<b>Smaller Funding Opportunities:</b><br />
SPARK: Had $1k to help support large events at AHA.<br />
<br />
Corey will get in touch with Charlie R. of i3 to ask about White House Makerspace grants.<br />
<br />
Greg put in NIH grant for BYB, will hear back about in January. Getting this grant could partially be used to grow AHA.<br />
<br />
==Marketing/Events - Corey T.==<br />
<br />
* Maker Faire - Corey will come up with ideas for next year and float them to members. ETA is 9/23.<br />
<br />
* Fall Open House -- Was September 10th, 3PM-10PM. Ran classes the week before (well attended), flyers were made, and space was spruced up. Gave ~30 tours. Big thanks to Zandi and all who flyered, taught, or helped prep the space. Not super great attendance at the Open House proper, could have used more flyering, dropping the word at other places?<br />
<br />
* Content Calendar - (Greg) To make things a bit easier, perhaps we can start with 1 item a month for the content calendar. Did a marketing meeting take place?<br />
<br />
* Mailing List - (Greg) I wasn't sure if we had signed up for MailChimp, so I created a free account. We can use an existing one, if we have it. They don't have a non-profit version, but as long as we have 2,000 or fewer subscribers across all lists in your account, we can send up to 12,000 emails per month for free. We need to import emails.<br />
<br />
* Google Ads - (Greg) We have Free Google Ads. AHA has $10k/month credit for cost per click credit, but we are limited to a value of $1 per click. This means we have to limit our scope of search terms... (children, charity, etc.) are going for $4.00+ per click I suggest we make Laser cutter, 3d printer, hackerspace, incubator campaigns and see the the cost for ad words. We may need to create landing pages for each campagin with Call To Actions (Signup for the mailing list, get more information about becoming a member, schedule a tour).<br />
<br />
* Google Analytics - (Greg) It would be nice to include a monthly report on emails and web statistics to see how our digital footprint is growing. Nate points out we have a very old one somewhere, but Greg points out we should just start a new one. Alex and Corey will get it set up, give Nate the info to put on the webpage.<br />
<br />
* Tyler will put our new letterhead graphics on the NAS.<br />
<br />
* We should get in touch with Vanya to fix up door logo, get other signage running.<br />
<br />
* Greg mentions another UROP tour is tentatively scheduled in November.<br />
<br />
* Corey brings up a Kickstarter for a hobby-grade waterjet, is interested in getting others to kick in a bit of money to get a little discount. Will put together a proposal for the Board.<br />
<br />
* Greg proposes a marketing meeting, 9/23 at 4PM.<br />
<br />
==Operations/Volunteers - Tyler W.==<br />
<br />
Improvements:<br />
* Swapped the loud noise and craft rooms<br />
* Painted the back room<br />
* Pallet wall built<br />
* Poster frames hung<br />
* Computers are in place for all machines. Laser computer is set to be refreshed in late September<br />
<br />
Upcoming improvements<br />
* Hang mailbox (it's at the space)<br />
* Nate will work on securing new space<br />
* Light bulbs in new space<br />
* UPS to be mounted in rack.<br />
* Order new work tables for current front room and move desks across the hall?<br />
<br />
Recycling - Haven't followed up with city again. We've been leaving cans in bags for people to collect outside the dumpster (other tenants do that) and I've been recycling the non-returnables at home.<br />
<br />
Tyler AHA phone number switch. Gave up and may just drop the phone number. Alex W. suggests looking into VOIP/SIP?<br />
<br />
Member meeting - Next planned for Early November. Skipping late October to avoid too many events around i3's Halloween party.<br />
<br />
Tinker fixed the loud noise room door.<br />
<br />
Volunteers:<br />
* We're short again. 3 volunteers stopped last month because of school resuming<br />
* Have Friday's and Saturday's covered. Tyler is filling in for Thursday's until we get someone else.<br />
<br />
Do we have plans for installing a monitor / switch for Laser? Greg can help build a circuit. Just needs help understanding how to talk to our server.<br />
<br />
== (30m) Unfinished Business==<br />
<br />
Stephanie is here to help AHA with marketing, has a Engineering/Business background, working with marketing automation software (Buffer currently, not chained to anything in particular). She believes working with her hands is a valuable experience, enjoys informal/impromptu teaching opportunities; but is also a good planner. She brings a unique perspective given the background. She and Corey will meet afterwards to talk about marketing. -- Still not met up, is waiting for us to on-board her. Corey proposes getting her into the upcoming marketing meeting.<br />
<br />
Alec wants to have some kind of long-term agenda of "things to do" (recurring events), view-able in the minutes. - Happened 16th of June need to circle back.<br />
<br />
Upcoming:<br />
* Tour of AHA by AADL - 2nd week of October<br />
* Halloween costume themed build night - 2 weeks in early october<br />
* WeMakeHealthFest - Late October<br />
* i3 Halloween party - Late October<br />
* Christmas ornament laser class - Weekend after Thanksgiving. Training on InkScape and Laser<br />
* Festifools - April<br />
* Mini Maker Faire<br />
* Penguicon<br />
* Makerfaire <br />
<br />
Alex W. - Drafting a Storage / Clean Tabletop Policy - Still working on it. Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time. ETA is August 20th. -- Alex has a draft storage policy, and printed out "parking permits" for existing projects. Still working on the locker policy, and amount to charge for longer-term storage. <br />
<br />
Nate suggests adding incentives for members to do their required volunteer hours. We could have a "volunteer of the year", or allow people to pay more to skip the volunteer hours entirely?<br />
Harassment policy - Alex has a wonderful draft done. Ana commented. We haven't resolved the comments yet.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:16_Mar_2015_Board_Meeting_Agenda&diff=5978Minutes:16 Mar 2015 Board Meeting Agenda2020-03-15T21:22:41Z<p>Daniel: Daniel moved page 16 Mar 2015 Board Meeting Agenda to Minutes:16 Mar 2015 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>* Meeting attendees: Ken L., Nate Y., Zach S., Larry W., Nick R., John H., Aaron B.<br />
* Meeting starts at: 19:00<br />
* Meeting ends at: 20:13<br />
<br />
==(15 min) Open For All!==<br />
<br />
==Old Business==<br />
Action Item Status<br />
* Updated Membership Forms for Household membership (Drafts sent to Board for review, subscription option already added to home page) - Larry<br />
* Inventory Status - Nate Y.<br />
- about 1/3 done, electronics, loud room, and craft area need to be done.<br />
<br />
* Need to finish sales tax by end of Feb - Zach<br />
- Sales tax filing done, we owe nothing.<br />
<br />
* Comcast and DTE now autopayment - Zach<br />
<br />
- Done<br />
<br />
* Lease scanned into Google Drive - Zach<br />
<br />
- Done<br />
<br />
==Standing Committee Reports==<br />
<br />
<br />
==(10 min) Financial - Zach S.==<br />
* February 2015 P&L - https://docs.google.com/spreadsheets/d/1Vwdj-7eWq4HJnyRgNn2EsVXO68Qn-0pU9aED2RG8gfM/edit?usp=sharing<br />
** We're breaking even thanks to donations<br />
<br />
** Should we consider downgrading Comcast?<br />
<br />
- Comcast seems a little high, probably two months' worth. Zach is going to check the invoice to make sure it's not super expensive.<br />
<br />
** What were the Amazon purchases?<br />
<br />
- Larry used AHA funds to buy (4) new Arduino Uno's to rebuild kits and additional soldering equipment.<br />
<br />
* AMF Nano Situation - Zach S. to resolve<br />
* Need to start working on income tax filing (due May)<br />
<br />
==(20 min) Governance - Ken==<br />
<br />
* Membership Update (Larry W.)<br />
<br />
- 8 more paying members since February!<br />
<br />
- AMF given two weeks to pay balance or vacate.<br />
<br />
* Review Updated Membership Forms<br />
<br />
- Major change is household member-related, updates to the process to use Monthly Task List.<br />
<br />
* Elections coming up in April<br />
<br />
- Important dates: 3/23 - Board nomination period starts, 4/16 - Board nomination period ends, 4/23 - Board Elections<br />
<br />
- A couple of membership behavior issues have been officially resolved.<br />
<br />
- CRM (ie. Salesforce) - Need tasks mapped to AHA processes for testing.<br />
<br />
==(10 min) Operations & Facilities - Nick==<br />
* Working on the urinal!<br />
<br />
- Missing a part still, doesn't really flush.<br />
<br />
- Laser cable guide lubed so it doesn't bump against the lid<br />
<br />
- Comcast cable outside iced over and broke off, Comcast fixed a couple weeks ago.<br />
<br />
- Still have sewer smell in the space, no present ideas to resolve it from building maintenance.<br />
<br />
- Kossel 3D printer needs more fine-tuning, can only print cubes accurately.<br />
<br />
- Matt (friend of Valdes) donated a seat of NX 10, so we have some more CAD software now.<br />
<br />
- Intermittant leaks still happening from upstairs.<br />
<br />
* "New" computers (2 desktops, 2 laptops)<br />
<br />
- Nick provides a list of space laptops and their status. We have three or four, depending on power supply availability. We also received a Pentium IV donation from Gyll.<br />
<br />
* Improvement Projects (small laser cutter, redo front desk, kitchen improvement, sand blaster coming as soon as space is made for it)<br />
<br />
* Monthly Maintenance report [https://docs.google.com/document/d/13UXq6-qjG2FSRR7zHYxviSYs7b5IAU1Ppkr991G5OqI/edit filed here].<br />
<br />
==(10 min) Staff - Larry ==<br />
* Updated Staff Training Documents<br />
<br />
- Done!<br />
<br />
* Th-Sa Shifts are now fully staffed.<br />
* Almost all staff trained (Isaac B., Michelle S., Nick S. remaining)<br />
<br />
- Larry is training the remaining staff as they are available.<br />
<br />
==(10 min) Fundraising - Larry==<br />
* Encore sold another piece of equipment<br />
<br />
- Sold the analog oscilloscope!<br />
<br />
* BYB Grant - What it would mean...<br />
<br />
- The goal is to provide a place where neuroscientists could be trained to build their own equipment. Two weeks a year there would be scientists working down at AHA. The equipment from the grant would be owned by BYB, but the equipment would remain for use by AHA members.<br />
- With overwhelming support from membership, the AHA Board of Directors signed [https://drive.google.com/file/d/0B9HAmLuqM06ZMUVualA3emlpX0E/view?usp=sharing this letter of support]. Should BYB obtain Grant funds, it would be later this year with ~83K the first year. Depending on equipment requirements, more physical space may be needed. We'll cross that bridge when we come to it.<br />
<br />
==(15 min) Outreach - Larry ==<br />
* Class Schedule - having trouble keeping up to date and promoting<br />
<br />
- Larry made a schedule for March, but apparently Google Ate It.<br />
<br />
* Silvia Lindtner UMSI - no contact this year (sent email yesterday)<br />
<br />
- Larry is going to go visit and see what's up with the UMSI plans.<br />
<br />
* Barry Belmont - no response re. BioMed team usage of AHA (sent email yesterday)<br />
<br />
- We were too expensive for the BioMed team.<br />
<br />
* Ann Arbor Film Fest 3/24-25 - not this year, no gaming computer for OR2 but there will be [http://aafilmfest.org/53/space_2435_satellite_exhibitions/ Oculus at a Satellite exhibit]<br />
<br />
- Craig Albert could provide an Oculus Rift 2 but unfortunately we could not find a powerful enough machine to run it. Maybe next year.<br />
<br />
==New Business==<br />
<br />
<br />
LASER CUTTER RATES<br />
* Propose 2 Tier Flat Rates (Member - ??, General Public - $1/min.?)<br />
<br />
- Roger S. offered his opinion that $2.50/minute is way too expensive (most people agree with this). i3 started charging $.15/minute recently, down from $.50/minute. <br />
<br />
- The Board decides that $0.50/minute is reasonable cost for members, $0.75/minute for non-members. Fees collected to go toward maintenance and materials.<br />
<br />
- Nick reminds us that he will put up a list of prohibited materials near the laser cutter.<br />
<br />
ANNUAL EVENTS - How do we get people interested and committed in helping out?<br />
* FoolMoon - 4/11 Dusk to Midnight<br />
* FestiFools - 4/12 4pm-5pm<br />
* GameStart Spring Festival - 4/18 10am-2pm<br />
* Penguicon - 4/24-26 (no soldering support that we're aware of this year)<br />
* AAHOM TechTwilite - 5/15 6:30pm-9pm<br />
* A2 MiniMaker Faire - Saturday 6/6 10am-4pm<br />
* Detroit Maker Faire - July 25-26 9:30am-6pm<br />
<br />
<br />
<br />
FORMAL EVENT REQUESTS<br />
* Emily Canosta - Japan Week - requesting Cosplayers (in costume) to attend Animania screening event (6/16-20) - '''Larry to send out note to members'''<br />
* Zach Alexander - [http://makerspacedevelopment.com/ Makerspace Development Blogger] has contacted AHA for positive storyline. - '''AHA to ignore this request'''<br />
* Daniel Dugan (past member?) contacted us on behalf of Penguicon - wants to borrow 3D printers for [https://www.youtube.com/watch?v=B8jo58996yE Enabling the Future]. '''Larry to send out note re. Project, Nick to create folder for files so members can print parts on the 3D printers.'''<br />
* Amanda Paige - Exposing Inner City Kids to Engineering/Making at the U of M Natural History Museum (day/time TBD) - '''Larry to determine date/need'''<br />
<br />
<br />
SURVEY REQUEST - from Make: Media<br />
* 10 minute survey about AHA's Maker/Hacker activities.<br />
<br />
- Ken L. is going to send out an email requesting volunteers for these events<br />
<br />
- Larry is going to send out a notice about spring cleaning at the space.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:18_APR_2013_Board_Meeting_Agenda&diff=5977Minutes:18 APR 2013 Board Meeting Agenda2020-03-15T21:22:37Z<p>Daniel: Daniel moved page 18 APR 2013 Board Meeting Agenda to Minutes:18 APR 2013 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
=Agenda=<br />
#Financial Update<br />
#Board nominees, election stuff<br />
#Articles of Incorporation Amendments - Approved, needs signing & submitting.<br />
#Selling the Ops name?<br />
#Donations, need to thank Donors.<br />
#501c3 Status<br />
#Grant data from Dana<br />
<br />
=Board Meeting Minutes=<br />
In attendance: Josh W., Dana N., Michael G., Tom H., Nate Y.<br />
Meeting starts at 20:30<br />
<br />
Finances are barely holding still. We need more members, more fundraising.<br />
<br />
Five nominees currently, so they will become the next board at midnight unless someone else decides to nominate themselves.<br />
<br />
Articles of Incorporation amendment approved and signed by Dana. Josh will get those submitted ASAP.<br />
<br />
Selling Digital Ops name:<br />
<br />
'''Pros:'''<br />
*We get $500-$1000.<br />
*We can get some quick money for something we don't use anyhow.<br />
<br />
'''Cons:'''<br />
*We probably have a lot more than $1000 of business data.<br />
*We lose control of all the names, social media, logo, etc..<br />
<br />
We feel it's worth it to try and get some money for it.<br />
<br />
501c3 is waiting on Ed to review the amendments.<br />
<br />
Dana will compile grant data when she gets home tonight and put on the Wiki.<br />
<br />
Thank you's for donors!<br />
<br />
Nate Y. will write the language, Taylor is taking pictures of the PCs, Dana N. will handwrite the cards.<br />
<br />
Most board members have reviewed the Who What Where document and added a few thoughts. Tom will also take a look and let us know what he thinks.<br />
<br />
Board meeting ends at 21:36.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:18_Apr_2018_Board_Meeting_Agenda&diff=5976Minutes:18 Apr 2018 Board Meeting Agenda2020-03-15T21:22:34Z<p>Daniel: Daniel moved page 18 Apr 2018 Board Meeting Agenda to Minutes:18 Apr 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: demure, nate, kim, henry,brian, kale, madelline.<br />
* Meeting starts at: 1913<br />
* Meeting ends at: <br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
* kale brings up screen printing class, and sink/way of cleaning screen printing cleaning.<br />
** kale would like to teach a screen printing class, but we don't have a way to clean.<br />
** current solution involves way to much hassle.<br />
** kale says paint is not a hazmat.<br />
** henry points out we don't have a drain in main space.<br />
** demure suggests out side during warm months, using hose and plastic tuperware big enough to hold screen.<br />
** kale points out that any INSIDE water carting is not very accessible to people. (weight)<br />
** we don't know about water billing.<br />
** demure things that any water hose in the space really needs a floor drain.<br />
** we did note drain under outside stairs<br />
** will ask land lord about temporary hose<br />
<br />
* Madelline brought up pcon<br />
<br />
<br />
<br />
==Minutes Approval==<br />
<br />
* Yes, we approve.<br />
<br />
==Governance - Nate==<br />
<br />
* new board members win by default, as of tomorrow<br />
<br />
Old stuff still on table:<br />
* short term, card/sticker for proving laser qual<br />
* long term pi+monitor that scans nfc cards and prints 24h + quals (demure)<br />
** notes that our current system has SN collisions on card<br />
* suggested edit to quorum definition (kim)<br />
** If person unfilled/abstaining, use blank vote as with the majority.<br />
** need to type out and propose formally. (kim)<br />
* lets have each positioning have a google drive folder shared (demure) <br />
<br />
<br />
==Education/Events - Kim==<br />
<br />
New:<br />
* pcon (nate + nick?)<br />
** may be a an issue.<br />
** we may be able to use rhino badges as a stop gap.<br />
** we should ~4 volunteer positions (so even more then four) on sat/sun.<br />
** nate will also need help sorting parts into kits, for the new badges<br />
** we need to email members about pcon<br />
** we have ~250-300 of the old rhino badges, but need more solder.<br />
* AADL is running mini maker fair, our form is submitted (kim)<br />
** would use rhino badges, may need more if we use for pcon<br />
** something jacob m. had talked to kim about a cardboard robot thing?<br />
** if we get more badges, we will need to invoice AADL<br />
*** if aadl doesn't say yes, we will need to bow out.<br />
* henry, may 22nd, more big brothers/big sisters stuff.<br />
** they will pay us soon<br />
** henry needs teacher assistants again, he will email members.<br />
* kim says makerworks is also doing a tandy leather thingy<br />
* we are in dire need of new core class teachers.<br />
** we are try to get more teachers trained...<br />
* nate will get us the the wordpress login<br />
* BYB emailed us about upcoming intern plans.<br />
* we are getting all member indoctrination packet worked on<br />
** safety doc<br />
** Code of conduct<br />
** Helpful links<br />
** google forum for feedback and issue reporting<br />
** slack tutorial<br />
** mailing list/calendar that point of contact from BYB employ will read.<br />
*** we need names/email of inters to premake LDAP accounts with cards.<br />
** we try to have indoc day with interns<br />
<br />
<br />
Old Stuff Still on table:<br />
* demure could do chainmail, just needs funds to get it going.<br />
* Nate needs to build a badge to gauge effort.<br />
* Mike G likes the idea nate brought up, like i3's "wine and wiki"<br />
** We will look at having such an event, and limiting drinks to the classroom.<br />
* factory 2 collective maker meeting (kim handling)<br />
** road trip!<br />
* tandy leather class - masks (kim)<br />
<br />
<br />
==Finances - Brian==<br />
<br />
* we got Apr's BYB check<br />
* We now have two months reserve<br />
* we are buying a few replacement mats for the 3d printer<br />
<br />
<br />
==Fundraising - Henry(+Others?)==<br />
<br />
* have gotten designs for fancy laser cut class<br />
* madline - we could volunteer at a marathon booth thing. this is on the 20th of may<br />
<br />
<br />
==Marketing/Outreach (Madeline officer)==<br />
<br />
New: <br />
* madeline wants to make a fancy flier<br />
** first month free<br />
*** henry will look into feasibility, as demure expressed concerns.<br />
*** demure would like this to be a manual process<br />
*** demure points out we might be about to email special trial link<br />
* (kim) movie nights<br />
<br />
<br />
Old Stuff:<br />
* we will look at having a social media agitator service (demure)<br />
* dine to donate<br />
* pcon<br />
* makerfairs!<br />
* floatfest<br />
* artfairs<br />
<br />
<br />
==Operations - Nate ==<br />
<br />
New:<br />
* we need a professional to just fix door and install weather proof box.<br />
** very if that 12v actuates latch and that physical key still works<br />
* we will look at LED lights for overhead lights, as we out of florescence bulbs<br />
** we need to contact tyler, brian will contact him. kim, demure and henry can help for actual install<br />
<br />
<br />
Old:<br />
* password manager party will be figured out. (kim+henry+demure)<br />
* will ask land lord about signage on back stairs.<br />
* class room lights<br />
** will ask tyler about his hammer drill (brian)<br />
<br />
<br />
==Membership/volunteering demure==<br />
<br />
New:<br />
* April Stats:<br />
** We currently have 3 coworkers, 17 standard, 15 reduced, 1 house hold, and 6 volunteers in good standing, 7 BYB.<br />
<br />
<br />
==Misc==<br />
* we have a prospective business member, interested in having a air compressor in the space.<br />
** they would also have a test table<br />
** brian/greg/nate met with then last tuesday<br />
** big questions is can we handle power/noise/etc<br />
** we are currently looking at if they could fit in the craftroom.<br />
** we will inform members that we are going forward with compressor plans, and talk to landlord. <br />
** (for nate) we need to ask possible tenant how many days a week they would be using space, and how many hours. <br />
<br />
<br />
===To Do===<br />
====All====</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:19_JUN_2013_Board_Meeting_Agenda&diff=5975Minutes:19 JUN 2013 Board Meeting Agenda2020-03-15T21:22:31Z<p>Daniel: Daniel moved page 19 JUN 2013 Board Meeting Agenda to Minutes:19 JUN 2013 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
=Agenda=<br />
#(2 min) Find & Vote in a new Treasurer! - All<br />
#(5 min) Mini Maker Faire Report - Josh/Khevna<br />
#(10 min) Financial Numbers - Khevna S.<br />
#(5 min) Membership Numbers - Josh W. (Jamie's out of town)<br />
#(5 min) Status of Grants (Awesome!) - Dana N.<br />
#(10 min) Status of 501c3 - Josh W.<br />
#(5 min) Detroit Maker Faire - Josh W.<br />
#(2 min) Rift Fundraiser - Josh W.<br />
#(? min) Previous Action Items from last Board - All<br />
#(2 min) Why AHA is worth supporting! - Josh W.<br />
#(5 min) Art Fair - Khevna S.<br />
#Gaming vs. Making on the computers/cost - Dana N.<br />
<br />
=Board Meeting Minutes=<br />
In attendance: Alex H., Zach W., Josh W., Nate Y., Dana N., Khevna S.<br />
<br />
Meeting starts at: 19:30<br />
<br />
All are in favor of Andrew taking over treasurer duties.<br />
<br />
Treasurer Duties as emailed to Andrew Segavac<br />
<pre>On and off, the basic job duties involve:<br />
- Making sure taxes are being filed<br />
- Communication with an accountant <br />
- Communication with IRS should the need arise<br />
- Working with you and the board to make sure monthly reports are available to all<br />
- Working with you and the board to put together some long term budgets (unknown eta)<br />
- Working with the 501c3 to make sure all data in there is entered<br />
<br />
Ideally, it would be great if the treasurer could take care of some other weekly items, ie:<br />
- Doing deposits<br />
- Making sure bills get paid<br />
- Assisting you where possible</pre><br />
<br />
Mini Maker Faire: 150 or so solder kits, over 30 crossbows, plethora of perlers (50?), 130 3d scans, 108 giving emails. 50 or so tri-fold brochures were quickly expended -- we need at least twice as many next time; ideally 3x or 4x.<br />
<br />
Finances: Gaming time down, BGE loan 50% paid, about $600 less in the bank this month. Rift event will hopefully bring in some more money.<br />
<br />
Membership numbers: Around 43 paying members.<br />
<br />
Grant update: Dana wrote two successful grants! One is for n00b kits for new people to put together when they first come to AHA. We haven't decided on what these kits are, but the grant is worded in a relatively open-ended fashion. We will have a suggested donation for these kits, but we can't actually charge for them. The other is for the Arduino summer camp. It's going toward kids who are genuinely interested in learning about the Arduino, but are not able to pay for it.<br />
<br />
501c3: Still in a holding pattern, for the most part. In a few weeks, we will contact the IRS about the next steps.<br />
<br />
Detroit Maker Faire: We are racing in the PPPRS, planning on some Oculus Rift/3D scanning at the Faire (3d scanning photo booth!)<br />
<br />
Rift fundraiser: We need more promotion! We will be charging a fee to try out the Rift to raise money for AHA.<br />
<br />
Previous action items:<br />
*Josh has yet to distill his duties down!<br />
*Zach has catalogued about half of the Macbooks!<br />
*Dana got us grant data<br />
*Mythlogic is paying for the brand now<br />
*Still waiting on 501c3<br />
*Nate has thank you stuff done, will share with Zach<br />
<br />
Why AHA is worth supporting: We've got great responses on the gaming camp! Ben S.'s mother wrote a glowing review of her perspective of how AHA helps her son and the community. We should consider sponsoring a high-school student to learn the ropes operating a non-profit.<br />
<br />
Art Fair: Laser-cut custom schwag for donations. Advertise classes downstairs, casual walk-in-like on Saturday? Tie-in with n00b kits? Something big and silly to attract attention!<br />
<br />
Gaming and Making on the PCs: Gamers are feeling like they are slighted because you can do making stuff for free. To make things more fair, Dana proposes you log in through SmartLaunch and pay for everything you do, or nobody pays for time for anything, or we have free access only during non-public hours. We will discuss the issue in depth over the coming weeks.<br />
<br />
Dana has had some issues with PC-based summer camps and people taking over the PCs, or disrupting the class. She is going to send out a message ahead of time (mailing list?) letting people know that the PCs will be in use during the class. Also, she will put "reserved" signs on all the computers that she will be using.<br />
<br />
Action Items:<br />
*Nate will add Andrew to ahashop_directors list.<br />
*Josh will price out fliers/brochures.<br />
*Dana/Josh will write email about scholarships for Arduino camp.<br />
*Nate will get in touch with Krunal about solder kits! Could be used for n00b kits.<br />
*All board members: find at least three volunteers for Maker Faire. Tell them, they will get in for free.<br />
*All board members: promote the Rift event! Josh will help Dana get some fliers made, Dana will distribute them downtown.<br />
*All board members: check the previous action items to see what needs to be done still.<br />
*Dana will put together a rudimentary plan for sponsoring a high-school intern.<br />
*Nate will set up a meeting about Art Fair for next week.<br />
*All board members: think of a solution to the gamers/makers PC problem. Post your thoughts on the director list.<br />
<br />
Meeting ends at: 21:05</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:19_Jun_2015_%27%27%27Interim_-_Board_Meeting&diff=5974Minutes:19 Jun 2015 '''Interim - Board Meeting2020-03-15T21:22:28Z<p>Daniel: Daniel moved page 19 Jun 2015 '''Interim - Board Meeting to Minutes:19 Jun 2015 '''Interim - Board Meeting without leaving a redirect</p>
<hr />
<div>* Interim Board Meeting Called Due To Past 2 Meetings NOT Addressing New Business (including Member concerns)<br />
<br />
<br />
* Meeting attendees: Nick R., Tyler S., Larry W., Donnie J., * '''Quorum (4/5) was present''' Absent: Greg G. - Members: Nate Y., Alec M., Jon H., Mike Z., Bill H.<br />
<br />
* Meeting starts at: 7:15pm<br />
* Meeting ends at: 8:30pm<br />
<br />
<br />
== Interim Board Meeting Protocol==<br />
<br />
''* If anyone has any items NOT on the following list, please hold them until the next official Board Meeting in July.''<br />
* This meeting will exclusively address items from May and June in an attempt to reduce the backlog.<br />
<br />
<br />
<span style="background:#00FF00">* GREEN</span> - Go For It!<br />
<span style="color:#FF0000">* RED</span> - Requires Full Board Meeting.* <br />
<span style="color:#0000FF">* BLUE - Approval from the Board.* </span> <br />
<br />
<br />
'''NEW ITEMS FROM MAY OPEN TIME (initials for who suggested):'''''<br />
* AM - <span style="background:#00FF00">Individual member space utilization (how much is allowed and for how long?)</span><br />
# Discussion around what the guidelines are for member's usage of space for projects. Payment provides 1 locker/person. One member pays for two lockers. <br />
# There is a need for general shelf & space de-cluttering. Usage of a "parking ticket" system was generally agreed upon as a good way to alert members their projects/belongings could become community property if they remain stagnant.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* LW - <span style="background:#00FF00">Spring Cleaning never really finished - [https://goo.gl/2UkMEq Workplace Worksheet]was started (needs Volunteers AND Members to finish)</span><br />
# DJ - Suggested we hold a garage sale to profit from extra tools/equipment. LW reminded the Board we have an agreement in place with Encore Resale. Who will do all the work of collecting, cataloging and selling stuff and we get money. It doesn't mean we cannot do it, but we don't have the space on site to conduct one.<br />
# Spring cleaning continues<br />
# NY continuing inventory to meet Westfield Insurance annual policy requirement.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* TS - <span style="background:#00FF00">We need more marketing of tools and tech we have at AHA (ie. on front door).</span> <span style="color:#FF0000">A suggestion was made that perhaps a dedicated role for 1 person should be created.</span><br />
# talked about yet another online customer management tool. LW - suggested a proposal be written for what the duties of a Marketing person would be. Coordinate Event/Classes with the Education Director, conduct Media Blast for special events. Note: Media Blast list exists in Google Drive.<br />
# LW volunteered DJ to take a shot at it before next Board meeting.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* AM - <span style="background:#00FF00">AHA Wiki now has tags for determining currency of pages. Should we organize a Wiki cleaning party?</span><br />
# After hours party suggested with those that volunteer to help.<br />
# There will be a note to members suggesting date/time (probably by LW)<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* LW - <span style="background:#00FF00">AHA has the opportunity to run DIY Curriculum created by PyroEDU aka [http://www.pyroelectro.com/ PyroElectro] at NO COST to AHA - "It would please us greatly to expand our user base to include students taught by your volunteer instructors. </span><br />
# LW - Needs a couple of volunteers to test run curriculum at AHA to determine course length and price (cost to include ~10 Components kit.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* ZS - <span style="background:#00FF00">Do we want a Bike Fix It Night?</span><br />
# AHA will schedule a Bike Fix It night in July. We may want to build a bike stand and stock rags/shop cloths.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
'''NEW ITEMS FROM JUNE OPEN TIME:'''<br />
* DJ - <span style="background:#00FF00">Should front stairs & hallway be redecorated? Donnie J. to send out email to members for suggestions on what they'd like to see happen.</span><br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* DD - <span style="background:#00FF00">Should we resurrect Google Analytics? - Daniel D. suggested it's a good way to understand online traffic.</span><br />
# NY - Who even owns this/has access? AHA used to have an account, may need to create a new one. NY to investigate. If costs would be incurred would need to be approved by Financial Director.<br />
# LW - Suggested this would be a good way to find out who's looking at our scheduled classes on the website.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* JH - <span style="background:#00FF00">Should we buy a locking screen door for the alley?</span><br />
# need to ensure the way it swings meets Ann Arbor Fire Code.<br />
# need to fix the ceiling and have MBTU reinstall fire exit lights ASAP<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">Start using .org for everything we do! Website allhandsactive.org currently goes only to wiki.</span> <br />
# Emails should be from xxxxxx.ORG, as should signage/cards. <br />
# NY to create and communicate emails for Directors.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">Collect 1-page CVs of every board member (send to GG).</span><br />
# Directors to provide to CV's for grant submission.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG/DD - <span style="color:#FF0000">Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.</span><br />
# if we want to download Quickbooks again we must find the phone number used originally to register the purchase in order to recover the QB license.<br />
# QB has moved to a cloud model and wants all customers to transition. They are NOT readily helpful but LW will try to secure it again. FYI - It is NOT part of the AHA QB database.<br />
# Need to investigate Xero<br />
<span style="color:#0000FF">Full Speed Ahead on investigating accounting software options.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">We need a strategic plan! AHA Board (or a committee) should revisit our mission, and derive goals that show that we are focused on our mission. New programs will be developed and proposed that will meet and extend these goals.</span><br />
# Member meeting(s) will be scheduled to begin creating a Strategic plan to match the Mission. Board members present agreed this is too important to be created by 1 or 2 individuals and is a required stepping stone for creating goals.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* LW - <span style="background:#00FF00">AHA has been invited to participate on a panel discussion of Maker activities at [http://www.conclavesf.net/ ConClave] a Dearborn SciFi Con - minimum 2 hour time commitment but costs $25 to participate.</span><br />
# LW will send out note to members to see if there's interest. General agreement that the more Maker panels we participate in the better.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">Should we create a marketing position for monthly email blasts, promoting the AHA brand.</span><br />
# See above item assigned to Donnie.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="background:#00FF00">We should focus differently on how we use volunteers/remove the front desk. .<span style="background:#00FF00">Agreements on removing the front desk -- is a waste of space</span><br />
# Complete agreement to remove desk. Unfortunately fish tank was installed before that message was rcvd by BYB.<br />
# Need more discussion on volunteer usage (move this part to July Board).<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* GG - <span style="color:#FF0000">How we can get volunteers more in-line with our mission statement.</span><br />
# talked about staff managing certain parts of space per Workspace Worksheet in Google Docs<br />
# talked about computer rearrangement, but group believes money is necessary before significant changes are possible.<br />
# TS will schedule a staff meeting at LW's Fire-brewing party.<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* JH - <span style="background:#00FF00">We should educate volunteers about the various resources offered by AHA. Also points out that volunteers are there to keep things safe and secure.</span><br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
* JN - <span style="background:#00FF00">* Put up new shop lights.</span><br />
# Only requires approval by Facilities Director (Nick R.)<br />
<span style="color:#0000FF">Full Speed Ahead.</span><br />
<br />
<br />
==========================<br />
'''<span style="color:#FF0000">* Requires Full Board Discussion in July</span><br />
'''<br />
* AM - <span style="color:#FF0000">As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.</span><br />
* Many - <span style="color:#FF0000">Should Member computer usage be "kid-friendly"?</span><br />
* Many - <span style="color:#FF0000">Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?</span><br />
* GG - <span style="color:#FF0000">Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.</span><br />
* GG - <span style="color:#FF0000">We should focus differently on how we use volunteers.</span><br />
# Need more discussion on volunteer usage (move this part to July Board).<br />
* GG - <span style="color:#FF0000">Transition of Financial records will not occur until enough knowledge has been found to make a good accounting software decision.</span><br />
* GG - <span style="color:#FF0000">Does AHA need a 3-strike policy? Greg G. to draft a document for discussion.</span><br />
<br />
<br />
* After discussion with all present, it was agreed the first order business at the July Board Meeting will be "Should Member computer usage be "kid-friendly"?"<br />
# Until this item is resolved, no reports will be taken, no old or new business will be conducted.<br />
<br />
<br />
* Meeting adjourned.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:12_SEP_2018_Board_Meeting_Agenda&diff=5973Minutes:12 SEP 2018 Board Meeting Agenda2020-03-15T21:21:22Z<p>Daniel: Daniel moved page 12 SEP 2018 Board Meeting Agenda to Minutes:12 SEP 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Mike G., Nate Yost, Craig Williamson, Kim Burton, Demure <br />
<br />
- Meeting started at 1921<br />
<br />
- Meeting ended at 2028<br />
<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
==Governance - Nate==<br />
<br />
* Elections are coming up: 3-4 board positions up<br />
* Craig and James have accepted board nominations. Craig is a humble legend. It pleases Nate. <br />
<br />
<br />
==Education/Events - Kim==<br />
<br />
* Gave permissions to Laria and Brandon for Meetups. Haven't heard from Dan Romanchik.<br />
* Feedback from volunteer document has been good<br />
* Need to follow up with Esty for class to teach Rust in exchange for car space<br />
* We should more formally announce to the membership the agreement we have with Esty/Car Team<br />
* Trying to make sure that documentation for Kim's role is ready for the next board member<br />
<br />
==Finances - Brian==<br />
<br />
* Nate has talked briefly with Brian<br />
* Rent and utilities are paid for September - all other bills are autopaid. <br />
* Brian will set up a date to transfer cards and information.<br />
* We no longer have Brian's charts<br />
* Meeting with Brian is essential<br />
<br />
==Fundraising - Mike G. ==<br />
<br />
* Mike will be doing a class: Intro to verilog<br />
* Mike needs fundraising ideas <br />
* Mike will investigate T-Shirt or clothing, possibly stickers fundraising<br />
* Mike sent an invoice to Nostrum<br />
<br />
==Marketing/Outreach (??)==<br />
<br />
* Whomp whomp. <br />
<br />
==Operations - Nate ==<br />
<br />
* Not much to report <br />
* James asked about the trash can lids - not done yet. Need to order lids.<br />
* Camera items - Make sure to get membership comments on camera documentation<br />
* Mike's timers need to turn items on instead of off<br />
* Articles of Incorporation are due by October 10th. Needs to be done between now and the next board meeting.<br />
<br />
==Membership/volunteering demure==<br />
<br />
* Same number of members<br />
* One member is interested in being a volunteer<br />
* Laria is supposed to shadow Craig<br />
* Laria is definitely interested in being a volunteer membership(I.E. work instead of pay)</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:12_mar_2015_Board_Meeting_Agenda&diff=5972Minutes:12 mar 2015 Board Meeting Agenda2020-03-15T21:21:18Z<p>Daniel: Daniel moved page 12 mar 2015 Board Meeting Agenda to Minutes:12 mar 2015 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div></div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_Apr_2016_Board_Meeting_Agenda&diff=5971Minutes:13 Apr 2016 Board Meeting Agenda2020-03-15T21:21:16Z<p>Daniel: Daniel moved page 13 Apr 2016 Board Meeting Agenda to Minutes:13 Apr 2016 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Alec M., Jon H., Erik O., Nick R., Alex W., Nate Y., Donnie J. <br />
<br />
* Meeting starts at: 19:15<br />
* Meeting ends at: 20:45<br />
<br />
== Board Meeting Protocol==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
Alec M. noticed another leak over the kitchen.<br />
<br />
Jon H. reports two PCs are nonfunctional, and our nicer ASUS monitor is still missing.<br />
<br />
<br />
==Minutes Approval==<br />
<br />
* March 2016 Board Minutes<br />
<br />
- Minutes approved<br />
<br />
<br />
==(90min) Standing Committee Reports==<br />
<br />
<br />
==Financial - from Alex W.==<br />
<br />
Paid first month rent and security deposit for the new space, pretty much wiped out the security fund.<br />
<br />
We actually took loans from Alex W. and Tyler W. to cover expenses at the end of this month.<br />
<br />
<br />
==Membership - Alex W.==<br />
<br />
Lost one volunteer last month, otherwise we're holding steady.<br />
<br />
Alex suggests a membership drive when we move into the new space. We could invite members (and old members), especially the public to get interest in the latest.<br />
<br />
==Fundraising - Greg G.==<br />
<br />
GoFundMe has replenished the account, but the funds are conditional to the projects we mentioned in that campaign.<br />
<br />
Alex suggests we setting up a public spreadsheet to account for improvements we've done with the GFM money.<br />
<br />
==Governance - Donnie J.==<br />
<br />
Election coming up, Donnie will find someone to help him run it. Erik offered to pitch in.<br />
<br />
==Facilities - Nick R.==<br />
<br />
Still have leaking pipes over the kitchen.<br />
<br />
Maintenance guy at new place wants to meet us to discuss the door lock plans.<br />
<br />
==Volunteers - Erik O.==<br />
<br />
Jon H. would like to switch back to Friday evenings. Person who has been on Saturday evening shift hasn't showed up in some time.<br />
<br />
Jon H. suggests having two people per shift to cover gaps, assuming we can find the extra help.<br />
<br />
==Education/Classes/Events - Donnie J.==<br />
<br />
Shell Eco-Marathon coming up next weekend, Fri. evening through Sun.<br />
<br />
Penguicon the week after the Shell event. We should have plenty of volunteers to help run the badge event.<br />
<br />
== (30m) Unfinished Business==<br />
<br />
Esty has connections with JStor, would like to see if we can get any sort of partnership with them.<br />
<br />
- Kristin G. of JStor is trying to arrange a tour of the space in the next month or two. We are waiting on JStor. <br />
<br />
Jon H.'s dad would like to have an AHA member come into a ACS meeting to talk about AHA.<br />
<br />
- No movement, Jon will get him to email the Board. Doing this again this month.<br />
<br />
Alec wants to have some kind of long-term agenda of "things to do" (recurring events), viewable in the minutes.<br />
<br />
- Donnie, Nate and Alec will put this together. Nate will send an email to coordinate -- going to do this in May.<br />
<br />
Greg suggests bringing members into the Google Apps setup as users. Membership Director would periodically curate this list to the current members.<br />
<br />
- This is a thing Nate can do, given some direction. We could also tie in computer logins to this with the APIs.<br />
<br />
Mythbusters(?) are planning on doing some filming with BYB on the 2/26, partially at AHA.<br />
<br />
- Was a really long day. We will have footage in the near future.<br />
<br />
- Still waiting?<br />
<br />
Nick R. mentions the Milan R/C Club has restarted, trying to get a non-profit status. Nick would like to see some cross-pollination between these groups. Interesting things coming up with that group includes a drone racing track.<br />
<br />
Greg asks about laser cutter use tracking. People are not using the log book reliably. Nick proposes using the LDAP computer logins to help with this tracking.<br />
<br />
- People are still rarely using it.<br />
<br />
Related to laser, the short-term action item is to print the updated instructions for the laser cutter, and a new logbook for people to sign in. Also Nick will add hardware to keep track of laser use time.<br />
<br />
- Hardware ready to go -- need to integrate it with the LDAP system.<br />
<br />
== (30m) New Business==<br />
<br />
Alex W. brings in samples of vinyl tiles we could use in the new space to replace where the carpet will be pulled up.<br />
<br />
Erik O. says that the tile that's there already is faded but serviceable. Would like to take a night to clean the tile, then wax the floor with a floor waxing machine. Wants to put around four coats of wax, possibly one coat over vinyl decals to make a "walkthrough tour" of sorts. Willing to do this in exchange for membership. Might need to have touchups every 4-6 months?<br />
<br />
Nate Y. suggests looking into getting our own waxing machine if we need to touchup every 4-6 months.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_August_2014_Board_Meeting_Agenda&diff=5970Minutes:13 August 2014 Board Meeting Agenda2020-03-15T21:21:12Z<p>Daniel: Daniel moved page 13 August 2014 Board Meeting Agenda to Minutes:13 August 2014 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>* Meeting attendees: Dana, Larry, Zach, Nate Y<br />
* Meeting starts at: 19:26<br />
* Meeting ends at: 21:00<br />
<br />
==(15 min) Open For All!==<br />
<br />
* No guests!<br />
<br />
==Standing Committee Reports (Outlined in p. 3 of Standing Rules)==<br />
<br />
Reports to be reviewed at the Board Meeting can be found here: <br />
[http://goo.gl/xfROf7]<br />
<br />
* Review last months Minutes for old action items.<br />
* Status of 2013 Taxes, Status of Sale License Application, Status of Skatepark Results & Reimbursements<br />
<br />
==(15 min) Financial - Zach S./Emilio T. ==<br />
<br />
* Filed 990N at the last GSD<br />
* We got a sales tax license - should start charging it on kits (and not membership or concessions)<br />
* Zach needs to talk with Emilio to get monthly status!<br />
* Zach needs to figure out TCF account signer status<br />
* Need to square up on Penguicon badges<br />
* Need to square up for last 2 Costco runs<br />
<br />
==(15 min) Governance - Nate Yost==<br />
<br />
* Review AHA Governance Status (shared in advance)<br />
* Address Non-Membership Activities<br />
** Dana will update staff and non-member<br />
* How can we grow the membership?<br />
** Friday, September 19th AHA open house for students coming back to campus?<br />
** Float down the Huron river? Day after open house?<br />
** Add-on membership for Standard members suggested at $15/member. Need to clearly define "add-on", "kids", key policy, etc. Discuss on August 20th?<br />
* At next GSD put together meetup.com page with two or so events to promote?<br />
* Operations (under Governance)<br />
** Dana helping get keys made<br />
** Dana needs codes made for staff (Nate Y will help)<br />
* Guest intake process upgrade - Nate Y.<br />
** Quick summary: collect visitor's names, optionally ask for e-mail address to get our mailing list<br />
* Membership update: 48 total / 38 paying<br />
** With summer ending, some BYB members will be dropping<br />
<br />
==(15 min) Fundraising - Larry==<br />
<br />
* Summarize Fund-raising report (shared in advance)<br />
How can we restart the educational revenue stream?<br />
<br />
Review Upcoming AHA Events.<br />
* We Make Health Fest - Nate Y. <br />
Review Upcoming Classes (Slim pickings for August - who wants to take any of these for August? [http://goo.gl/CwRJdo]<br />
<br />
* Space race at Elk's Lodge? (from Nate Y.)<br />
<br />
==(30 min) New Goals - Create the next 6 Months Goals - Board==<br />
<br />
How can we create a sustainable financial model to meet the vision of AHA of being Ann Arbor's Friendliest Hackerspace?<br />
<br />
==(15 min) Upcoming Business==<br />
* Things to do at the next GSD (All Directors Should Participate)<br />
** Restart the newsletter!<br />
* November Board Candidates</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_FEB_2013_Board_Meeting_Agenda&diff=5969Minutes:13 FEB 2013 Board Meeting Agenda2020-03-15T21:21:10Z<p>Daniel: Daniel moved page 13 FEB 2013 Board Meeting Agenda to Minutes:13 FEB 2013 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
==Agenda==<br />
#Financial Update: Check in to see how we're doing money-wise.<br />
#Tax Update/Form 990-N submission<br />
#501c3 status<br />
#Info sharing: NEW Foundation meeting<br />
==Board Meeting Minutes==<br />
In attendance: Dana N., Michael S., Michael G., Nate Y., Tom H., Wry, Josh W., Vanya, Zach W.<br />
<br />
Board meeting begins at 19:20<br />
<br />
Josh explains about the NEW Foundation meeting attended by Nate Y. and himself. Board usually is fundraising or governing. This talk focused on a fundraising board, which is basically doing sales. We need to meet with more orgs, familiarize them with our mission.<br />
<br />
Dana wants to prepare for summer events, Penguicon, fundraisers, etc..<br />
Meeting about Penguicon/Artfair stuff set for Feb. 20 @ 7:00.<br />
<br />
Josh will look into what the Office supplies - Other stuff is for (and why it's so pricey this month!).<br />
'''Update on Office Supplies: It was mostly misc. office supplies. There was some mis-categorized items of significance, ie: Bright Futures & AADL Supplies were in this category for the month of January.'''<br />
<br />
IRS wants us to send in a 990-N form in ASAP. We are technically operating as a nonprofit already; probably could not submit 501c3 right now since we are out of the three-year grace period for nonprofits not submitting the 990s, and the IRS would not be happy about that.<br />
<br />
Mike G. will call IRS tomorrow since apparently our EIN isn't in the 990-N database.<br />
<br />
We are spending the rest of the night filling in the PDF for 501c3 app.<br />
<br />
Meeting ends 20:15.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_FEB_2019_Board_Meeting_Agenda&diff=5968Minutes:13 FEB 2019 Board Meeting Agenda2020-03-15T21:21:07Z<p>Daniel: Daniel moved page 13 FEB 2019 Board Meeting Agenda to Minutes:13 FEB 2019 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Nate, Corey, Craig, Laria, Mike, James<br />
<br />
- Meeting started at: 19:20<br />
<br />
- Meeting ended at: 20:48<br />
<br />
== Board Meeting Protocol ==<br />
<br />
* ''Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
* ''Officer Reports - as needed''<br />
<br />
* ''Open Time: For anyone to bring anything up to the Board. If the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
== Governance - Craig ==<br />
<br />
* Working on volunteer process<br />
<br />
== Finance - Mike ==<br />
<br />
* ''Mike'' set an alert for large withdraws<br />
<br />
=== Prior Updates ===<br />
<br />
* Status on accounting software: working on it.<br />
* Status on taxes and tax software: working on it.<br />
* ''James'' Status on expense policy: delayed.<br />
* ''James'' Status on class cost policy: delayed.<br />
* ''Mike''/''James'' Status on autopay for rackspace and oxford: working on this.<br />
* ''Laria'' Status on Huron Valley payment: done.<br />
* ''Mike'' Status on Nostrum: will be paying this week.<br />
* ''Mike''/''Laria'' Status on getting a second debit card for Mike: no plans to pursue.<br />
* ''Mike'' Status on ACD & Meetup autopays: ACD might not be working? Meetup still needs to be setup.<br />
* ''Mike'' setup Nest autopay: done.<br />
<br />
== Fundraising - Laria ==<br />
<br />
(as VP, Laria is filling in for Sarah in the interim)<br />
<br />
Corey, Laria, Mike, and Craig will work together to plan a fundraising party, as well as look into other options.<br />
<br />
== Officer Status Reports ==<br />
<br />
* President (Craig) -<br />
* Vice President (Laria) -<br />
* Secretary (James) -<br />
* Treasurer (Mike) -<br />
* Shop Manager (Laria) -<br />
* Sysop (Nate) -<br />
<br />
== Previous Action Items ==<br />
<br />
* ''Craig'' post fridge cleaning signs: signs appear to be posted: done.<br />
* ''Nate''/''Craig'' status of the online membership form: waiting on Craig's OK to enable it: Nate will fix.<br />
* ''Nate''/''James'' status on the email transition (finance email): should be complete, final verification needed: done.<br />
* ''Mike'' status of anti-harassment signs: dropping this task - not enough time.<br />
* ''Craig''/''Laria''/''Mike G.''/''Dustin'' status of camera policy: a meeting was had and ideas were posted. Still waiting on the policy.<br />
* ''James'' status of communications backup for Nate: James believes this should actually be Craig or Laria: Craig is on this.<br />
* ''James'' will make a post on the mailing list about the Ad Hoc Safety Committee (run by Craig, Laria, and Corey): delayed.<br />
* ''Craig'' status on plumbing quotes for the sink installation: go with oxford.<br />
* ''James'' Nest account status: We've got access to the main account.<br />
* ''Mike''/''Craig''/''Laria'' status of the space napper: there was no napper, just a member leaving quickly.<br />
* ''James'' status of updates to harassment policy regarding hate speech: delayed.<br />
* ''James'' status of card creation process: delayed.<br />
* ''James'' put the nest renewal date in the calendar: delayed.<br />
* ''James'' Send out links to the harassment policy: delayed.<br />
* ''James'' Can we decorate/paint the pillar outside of our suite if we return it to neutral - ask oxford: delayed.<br />
* ''James'' Calculate the cost of the annex to the space: delayed.<br />
* ''Nate''/''James'' Archive Sarah's email: done.<br />
* ''Craig'' status of non-profit lawyer search: delayed.<br />
* ''James'' figure out which membership forms are missing: waiting on Mike to create a current list of members: delayed.<br />
<br />
== General Agenda Items ==<br />
<br />
* Appoint Sarah's Replacement: Ndu is appointed to the board until elections in April.<br />
* ''Mike G.'' Fiber update: waiting to hear back.<br />
* ''Nate''/''James'' will form a subcommittee to look into real time communication options (phone, chat, etc...)<br />
<br />
== Action Items ==<br />
<br />
See above.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_JUN_2012_Board_Meeting_Agenda&diff=5967Minutes:13 JUN 2012 Board Meeting Agenda2020-03-15T21:21:04Z<p>Daniel: Daniel moved page 13 JUN 2012 Board Meeting Agenda to Minutes:13 JUN 2012 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
Present: Nate, Neonate, Heibai, Josh, Xander, AlisonC<br />
<br />
Telepresent: Senkow, Echo<br />
=Agenda Items=<br />
== Ventilation Proposal: Josh W. ==<br />
* General Problem:<br />
** Bad Ventilation = Potential hazards + unpleasant smell<br />
** Good Ventilation = We can cut more stuff with less worry!, cut different kinds of things<br />
** More detailed explanation:<br />
*** There is currently no appropriate ventilation for LASER Cutter, 3D Printers, CNC Cutting, etc. <br />
*** There is currently no fresh air in take for the Proto Room or DogFort<br />
*** When laser cutting acrylic, it emits a plastic burning stench that people complain about! (JW: Competing with poo smell)<br />
*** With proper ventilation, we can cut more materials that we currently avoid due to health concerns.<br />
*** [http://www.sawmillcreek.org/showthread.php?80652-Acrylic-fumes-safety-MSDS Fumes from acrylic are bad for you. Not as bad as chlorine, but not good.]<br />
*** There are potential people willing to lend us money to make this happen, so long as we pay them back in a 6 month time frame and/or count towards membership.<br />
* Costs:<br />
** $180 = Fans: http://www.amazon.com/Suncourt-Inductor-In-Line-2-Speed-Duct/dp/B0015S5DBM/ref=sr_1_2?ie=UTF8&qid=1338512898&sr=8-2 3x - $60 each = $180<br />
** $360 = Ductwork: $13 per 5 feet x 20 + $10 per join x 10 = $360 online. I bet they're way cheaper if you buy them somewhere local like stadium hardware though. <br />
** $150 = Fudge factor $150 (mounts, screws, vents, dampers, poking holes in walls, etc etc). <br />
** $50 = Bends / Joints / Angles / Connectors<br />
** Total cost: $750 -- but I suspect it may come down to ~$550 or less buying locally.<br />
*** If we ONLY do Protoroom (not Dogfort), we can reduce by ~$100 (min ~400$, max ~600$)<br />
** XH: Two competing proposals, Shvartsman has priced out both<br />
***Through-ventilation Dogfort and Protoroom<br />
***Fume hood, duct for laser cutter<br />
* Who can make happen?<br />
** Josh Williams<br />
** '''Michael Shvartsman'''<br />
** Tyler Worman<br />
<br />
*Heibai: Liability waivers<br />
*Nate Y: May as well do both<br />
*Josh: Ductwork is biggest cost, then fans<br />
*NY: Fume hood first, then expand later? (Laser cutter first) -- Could use flex tubing<br />
**Dust-generation makes this obsolete<br />
*X: Fume hood: Drop the ceiling by 50cm and install fans to pull air up and out<br />
**FIlters over intakes<br />
*NY: Dust generation makes that hard<br />
*X: Wall mount shop vac, movable hoses for dust collection<br />
*NY: DIY dust collector <100$ (cyclonic) is cheap, but ventilation is pricey unless we can find used stuff<br />
*ND: Ducting in stages, reorganising Protoroom? (laser next to duct?)<br />
**Solves immediate problem<br />
**Dogfort will not be ready for at least 2 more months<br />
*NY: Drilling the hole is hard but not expensive<br />
*JW: Laser cutter in restroom? (already have Ceiling Cat hole)<br />
*NY: Ducting is easy, fume hood idea builds in some expandability<br />
*JW: Michael Shvartsman is willing to front the moneys (year membership)<br />
*X, NY: Buy used equipment<br />
*ND: Ventilation adds to value proposition<br />
<br />
*X: Propose two plans.<br />
**If MSh isn't okay with getting a year membership, he can front the money and we pay him back month to month<br />
***ND: Don't like taking a loan from a member, also okay with spending out of the general fund because it needs done. Fundraiser since we have a plan<br />
***H: Party!!!<br />
***X: We should accomplish this by email. Capital investments to improve AHOps, fundraiser for them?<br />
<br />
*ND: Directors are in agreement, this is a good idea<br />
Proposal: To spend money as set forth by MSh, with the corollary that we look into reducing the cost by doing it sequentially or finding other parts.<br />
Spend up to 750$ on a ventilation system to be installed over the next several months.<br />
<br />
*Yea: Nate Dotz, Nate Yost, Xander Honkala, Michael Senkow<br />
<br />
*NY is willing to pitch in some money<br />
*H: Give him free classes?<br />
*NY: Name it after him<br />
<br />
== Stickers: XH ==<br />
*VGKids: 1000 single colour 3*3" for 90$, two colour for 140$<br />
*ND, NY: Crest?<br />
*ND: Brand recognition? Too many logos<br />
**Flaming Rhino ++<br />
**Rhinoctopus<br />
**Crest (Once you are initiated)<br />
*X: Multiple colours<br />
*ND, AC: Can be monochromised<br />
*X: Size?<br />
*ND: Flaming Rhino + 'AHA'<br />
*X: Colours? White on black? Black on white?<br />
*NY: Wants black on white<br />
*H: Draw it first<br />
*ND: Mailing list, 2 weeks call for designs<br />
*NY: SVG of Flaming Rhino?<br />
**H has it on her laptop<br />
*ND: Illustrator?<br />
*X: No big deal<br />
<br />
Proposal: 100$, mailing list 2 weeks call for designs<br />
Yea: Nate Dotz, Michael Senkow, Xander Honkala, Nate Yost<br />
<br />
<br />
== 501c.3 Submission Process: Nate Yost ==<br />
*We need an EIN<br />
**ND: We have one since our Articles of Incorporation were approved.<br />
**ND: Beg variety of lawyer friends to help us<br />
*Linh Song?<br />
*People who know shit don't have time<br />
*X knows and can make time<br />
*NY can make time for forms<br />
*X: Matt Bauer at Tech brewery<br />
*NY: Hans at i3<br />
*ND: James carlson at Bucketworks<br />
**X: Bucketworks's lawyer?<br />
*ND's former employer?<br />
**Will contact<br />
**Missiles is interested in a lifetime Ops membership in exchange for giving help<br />
<br />
501c3 party:<br />
*X is available sunday evenings<br />
**NY is okay with sundays<br />
**JW: 24th evening<br />
**NY: 24th board game thingy 1300--2000<br />
*H: Drinking on a friday or saturday?<br />
*JW: Homework!!! pick an section and review it<br />
**Xander has section 8<br />
**Nate D has section 7<br />
**Dana has section 6<br />
**Nate Y has section 8 with Xander<br />
**Senkow has section 4<br />
**Echo hsa section 3<br />
<br />
'''Agreement: 20:00 on sunday 24 june!!!!'''<br />
<br />
Afterwards we will shove in front of a lawyers face so they can review it<br />
<br />
Submit it after review<br />
<br />
CLOSED<br />
<br />
== D&O Insurance: Nate Y. ==<br />
Directors and <s>omeletts</s> officers<br />
<br />
xander will follow up later<br />
<br />
== Shogun Update: Josh W. ==<br />
* Space Improvements<br />
** Proto Room clean up, shelving, electrical made better<br />
** DogFort lighting 1/2 fixed<br />
** Bathroom floors replaced (landlord back in May)<br />
** Bathroom walls being repaired (landlord 11 & 12/jun)<br />
** Stench: Pipes patched behind old bathroom in back (landlord 12/jun)<br />
** Back alley gate: Closure spring added (landlord)<br />
* Financial Status<br />
** $4359 in bank 6/13/2012 <br />
** $859 in paypal 6/13/2012 ($825 of this is payment for Summer Camp Classes! JW: shouldn't be included as spendable money)<br />
** $400 in cash awaiting<br />
** $150 in pending credit transactions<br />
** Total: $5768 (NY: I'm always surprised to hear we have this much money.)<br />
** HOWEVER:<br />
** -$2,000 that iQguys has yet to deposit<br />
** JW: 245$/month to pay back to IQguys<br />
** -$535 owed to Bright Futures (check for $810 was received and deposited a few days ago)<br />
** '''$3233 remaining''', 2400-2500$ after summer classes<br />
*** Basic Monetary State<br />
*** Memberships are up, once backyard brains goes through we will have brought in ~$1,300 for June ($500 = Nate Dotz)<br />
** Financial updates re: BGEi Dissolution & AHA Taking up accounts<br />
*** Ops bank accounts are closing<br />
*** Credit Card going through SquareUp (Thanks Nate & BB for temporary phone!)<br />
*** All finances are now headed to go through TCF<br />
*** Jess & Bearic are getting trained up, and we're discussing best way to keep track of everything<br />
<br />
* General Infrastructure Improvements<br />
** Membership processes<br />
*** Generating lists in Wiki on how to handle new members, extinct members, etc.<br />
*** Dana is handling new member processing<br />
*** Corey is in line for handling extinct member processing<br />
<br />
<br />
== Quickbooks Pro 2012 vs. Online: Josh W. ==<br />
=== Quickbooks Pro 2012 ===<br />
* Cost: $1,100 over three years<br />
** $200 p/three years<br />
** $25 p/month if we want payroll<br />
* Pros:<br />
** Much cheaper than Quickbooks online in the long run<br />
** Much more user friendly than QB Online (ie: You can open multiple windows at once!)<br />
** Jess, who is doing most of the data entry / accounting work is more familiar w/this interface<br />
* Cons:<br />
** Can only use on one computer, unless we purchase more user seats<br />
** More expensive up front cost<br />
=== Quickbooks Online ===<br />
* $2,340 = Total cost over three years<br />
** $25 p/month now<br />
** ++$15 p/month for inventory<br />
** ++$25 p/month if we want payroll<br />
* Pros:<br />
** Can use software anywhere we have a net connection<br />
** Cheaper up front cost<br />
* Cons:<br />
** Much more expensive in the long run<br />
** Clunky interface<br />
<br />
*NY: Offline version is just fine<br />
**JW: Downside is we need a machine for quickbooks<br />
**NY proposes setting up a machine then backing it up into the cloud<br />
*X: Gnucash???<br />
**JW: Doesn't support payroll. One accountant hates it. Jess is most familiar with QB Pro 2010.<br />
*JW: QB Pro 2010 expires after three years<br />
<br />
Decision: QB Pro 2010 shall be migrated to. dOps and AHA finances shall be merged with the dissolution of Black Galleon Enterprises.<br />
<br />
== Detroit Maker Faire: ???? ==<br />
*X: Oh, fuck.<br />
*X: Lots of herding cats. Wants a stronger presence than last year.<br />
*H: Projects???<br />
*NY: Something reasonable.<br />
*X: Thread<br />
**Amanda/Valdés/Dome<br />
**Gamification<br />
**Pikey Spoint Tent<br />
**H2 Balloon Explosions<br />
**Cell Phone Wrecklab<br />
**Barbie Car<br />
**Projects (Scanmera)<br />
**Derpbots/Robot Repair<br />
*X has contacted HackPGH and their yurt.<br />
**Interested in H2 explosions and pikey spoints tent.<br />
*H2 is dangerous.<br />
**Probably not gonna happen.<br />
*X: Barbie car!!!!!! Happening, don't worry about it.<br />
**Is okay for the moment as far as tasking/getting shit done<br />
**Worman gonna race at Chicago MF<br />
*Derpbots. Josh ain't gonna lead it<br />
*Josh will liaise with Amanda and Valdés about dome stuffs<br />
*Josh wants a small wrecklab. Big ones are hard to clean up. Wrecklabs are common anyway.<br />
**NY: Shouldn't be the main focus.<br />
*ND: Pine Junk Derby = Wrecklab + Pinewood Derby<br />
**At-booth retention so we can talk up the space. Or coming back again and again.<br />
**Modati dude to do custom screen printing?<br />
**Heibai: Modati wanted 100$ for Penguicon<br />
**NY: Modati could sell shit and promote themselves<br />
**X: Bilal had the problem that it took loads of time. 20 minutes per person<br />
*NY: Bright Futures?<br />
**JW: Cheap supplies. Wants to invest lots of time into this.<br />
**ND: Demos and talk about us being the only hackerspace that has an afterschool program<br />
*ND: Learn to program in ten minutes! (Borrowed laptops) Would be willing to staff that station but will be in Portland the week prior.<br />
**Someone else will need to handle the hardware prep.<br />
*X: Knitting circle under the Pikey Spoints tent - Kimberly et al?<br />
<br />
*X explains the Pikey Spoints tent. Build a yurt out of conduit and connect trashbag cones to it.<br />
*X: Dome should be backup plan if we can't get Pikey Spoints to work.<br />
**JW: Needs to be definite yes or no.<br />
*ND: Ceilinghanger?<br />
*X: As a hackerspace, what the hell are we shooting for?<br />
**We're in a better place than i3 who just sit and talk about projects<br />
**What's our Big Thing?<br />
***NY: Pikey Spoints, but that sounds like a lot of work<br />
***X: Commit?<br />
***NY: Wants to hear moar about design<br />
***JW: Pikey spoints dome? JOIN FORCES<br />
*ND: Brainstorming meeting! Mailing list! We need to wrap up cause it's læt!<br />
<br />
== Summer Camp: Nate Dotz ==<br />
How many laptops???<br />
*JW: 2-3 pentium m things<br />
<br />
== Website Theme Purchase: Xander ==<br />
*X: Buy a goddamn theme and make it look better.<br />
*NY: Wants to get the current theme to work.<br />
*X: None of us has time.<br />
*NY has time.<br />
*Heibai can come up with the design and Nate Y can code it.<br />
*X: Forum engine<br />
**AC suggests bbPress<br />
*Become a Member button<br />
*NY: Make it easier for who keeps track of it<br />
*X: Will integrate Stripe - embeddable payment processing API<br />
<br />
== Membership Form embedded in website: Xander ==<br />
<br />
== Treasurer Fun Times: Josh W. ==<br />
*Jenn is moving away.<br />
*Heibai suggests Jess since she's Ops's treasurer<br />
*JW: Treasurer is IRS's first point of contact and must take their big barbed penis<br />
*X: We need someone who is in town long term<br />
**Pavo?<br />
*NY, X: Next month call on the mailing list?<br />
*H: apprentice?<br />
*JW: Redefinition of treasurer<br />
**Jess and Bearic will handle data entry and reports<br />
**Treasurer: Long term idea of our financial prospects, and financial documents to file<br />
*NY: Approach Jess?<br />
*JW: We need a long term person, Jess might not be right for this because she's busy and may not be interested in the legal aspects<br />
*NY: Okay, let's put this on the mailing list soon<br />
<br />
== Donations ==<br />
* Laptops from Justin Konen, Tess Gallagher, Nate Yost<br />
** need to send thank you to Nate!<br />
* $100 from Ross (for dogfort buildout)<br />
** Need to send thank you<br />
* New shift machine + OS from Chase, Stacy, Chris C., English G.<br />
* The use of new Replicator from Backyard Brains<br />
** Need to send thank you<br />
**Need to train Tyler<br />
*Backyard Brains donated microscope<br />
**ND: Don't fuck it up<br />
*H: Obnoxious thank you for big donations<br />
**sponsor page<br />
<br />
== Cube's Fate: Xander ==<br />
*X: Proposal was to take it down and rebuild it into a different form to have classes down there It would be a lot of effort in a short time.<br />
*So how the question is, what do we do to do classes better?<br />
*H: How does taking down the Cube help facilitate classes?<br />
*X: Because it's not a good work space.<br />
*NY: Facing different directions<br />
*ND: Primary thing that we need is ability for everybody to see the presenter, the cube inherently prevents this<br />
**The cube is cool, but only æsthetically. Even double stacks would be way superior since they can all turn around<br />
*H: Will classes bring in more money?<br />
*ND: People are there for the computers. HOw much gaming business would we lose for lack of the cube?<br />
**Hoods?<br />
**The Cube sucks for at least one person, no matter where it is<br />
**A different desk setup would level the playing field<br />
**The Cube is not modular or scalable, movable desks are<br />
**The Cube is awesome, but not for what we need it for<br />
*X: The Cube is too god damn large and makes it feel cramped and makes it hard to difficult to do shit<br />
**How much can we afford in renovations?<br />
*JW: We can't afford much gaming station downtime<br />
*ND: We can get four stations up over a long night, but we need a plan in advance<br />
**If we could get a Kickstarter up for our ultimate stations<br />
**Hit up our partners at EMU and BF, We want to bring your kids here and teach them to be better people! can you chip in?<br />
**There's a lot of people who haven't donated because we can't give them definite plans<br />
**Labour cost<br />
**Growth > Cube<br />
**Only one dude who uses only the Cube - Justin (hard sell)<br />
*H: All the gamers are upset about this, even if they don't talk to AHA folks about it<br />
**Another idea the gamers had was putting renovation money toward laptops and netbooks set up for classes?<br />
*JW: Tearing down the Cube would give us room for tournaments or classes of 20<br />
*Everybody: We need gamers to raise their concerns constructively<br />
*ND: We could build long benches for cheap (<700$). That's 3 laptops at best.<br />
*X: Proto desk feedback: They're not big enough<br />
**V shapes may be a worse use of space<br />
**Cut down the front desk and glass table?, use one huge ass table?<br />
**Fastest solution<br />
*NY: I just want to keep the gamers happy and make it reasonable for classes<br />
*X: We can fit 20 on the big table if we double up at stations<br />
*ND: We know what works for us, don't want to alienate gamers, draw up plans and ask for gamers' feedback<br />
**get a date for a general meeting<br />
*H: Mondays or tuesdays<br />
*ND: This is your chance to come up with something cooler that better fits your needs and allows us to fulfill our mission too<br />
*X: To build, we need to close Ops for >=24h<br />
**Shut down the whole space for ~48h. If you are down here, you are working on renovation or bringing us food.<br />
*ND: Backyard brains, can help out logistically<br />
*H: Plenty of notice. Plan ahead for the downtime<br />
*X: BYB in Dogfort<br />
*ND: If we plan well enough, can get most things done in 24h - minimal setup for gamers<br />
*X: Weekend is ideal for volunteers, but not for Ops. It has to be Sun/Mon<br />
*ND: Get input, then do shit, then get money? September?<br />
*JW: September is good because students are back in session<br />
*X: Okay, run summer camps as we are in AHA. Put BYB in Dogfort<br />
<br />
==Meeting adjourned at 22:19==</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_JUN_2018_Board_Meeting_Agenda&diff=5966Minutes:13 JUN 2018 Board Meeting Agenda2020-03-15T21:21:01Z<p>Daniel: Daniel moved page 13 JUN 2018 Board Meeting Agenda to Minutes:13 JUN 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Demure, Kim, Mike G, Mike Z, Nate, Craig W., James K., brian<br />
<br />
- Meeting started at 1705<br />
<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
* james k. brings up annex usage<br />
* james k. brings up public web server<br />
** he is willing to help maintain web stuff<br />
** we will look at starting a new clean instance<br />
* outside door still needs contractor<br />
** maybe see if stadium hardware has recommendations.<br />
*** nate will call<br />
*** may have to have open bidding due to non profit?<br />
* craig brings up issue with volunteer being in main room.<br />
** board agrees that main room should be watched and occupied while not working on project. <br />
** demure will work on better volunteering onboarding.<br />
<br />
<br />
==Governance - Nate==<br />
<br />
* nothing new<br />
<br />
<br />
<br />
==Education/Events - Kim==<br />
<br />
* AACME happen<br />
** we did a lot of soldering<br />
** went very well<br />
** had library provided volunteers too<br />
** use aadl provided kits.<br />
** we should ask them to provide kits going forward<br />
** we need to work on better communication with aadl leading up to event<br />
** we should add fliers to have on hand next time<br />
<br />
* byb onboarding was done by mike g and brian<br />
** byb helped our cleaning party for tech trek!<br />
<br />
* Tech Trek is on June 15<br />
** We need volunteers to be at AHA for the event!<br />
** Having cold water on hand is a must. Cooler and water bottles?<br />
<br />
* George's Meetup is a go. A slight tweak of the title was encouraged.<br />
** we pinged him on how it is going<br />
<br />
* Documenting AHA resources and Wiki updates should be recurring events.<br />
** Once per month to start? This will happen, start with a short brainstorming session then get to work!<br />
<br />
* We need teachers!<br />
** 3d printer... avoid bubble.<br />
*** we will buy new stick on mat<br />
** we need to record teacher to camera class<br />
<br />
* Christmas in july<br />
** a donation party to help the space<br />
** consumables are great (tape, sandpaper, etc)!<br />
<br />
<br />
==Finances - Brian==<br />
<br />
* we got a check for doing the compressor install.<br />
** it is understood that nostrum will be handling contractors. <br />
* We got the pcon badge reimbursement.<br />
* BYB paid for full time and fellows.<br />
* Utilities have increased...<br />
** apparently we need an electric meter put into our name?<br />
* We are at a two month reserve of money<br />
<br />
<br />
* James K. brought up the idea of changing from Paypal to Stripe.<br />
** We need an updated AHA website for it to work<br />
** Henry is on the migration team for Stripe<br />
** This is going to take some effort- we will form a task team to figure this out outside the meeting<br />
<br />
<br />
==Fundraising - Mike G. ==<br />
<br />
* Mike G. is working on a three day root kit boot camp, probably in July (or later)<br />
* impendingly cautiously optimistic merit fiber?<br />
<br />
<br />
==Marketing/Outreach (Madeline officer)==<br />
<br />
<br />
<br />
==Operations - Nate ==<br />
<br />
* Demure and kim cleaned the shelves in the classroom for the BYB research fellows project storage<br />
* Landlord needs new board names for approved unlock requests (Brian will send this) nate may do<br />
* nate is willing to figure out new internet cable.<br />
<br />
<br />
==Membership/volunteering demure==<br />
<br />
* We need to write a contract for aircompressor<br />
** board agrees that it will be for space + two people in the space<br />
*** further people will be separate.<br />
** Space verbiage needed.<br />
** need their sq footage, our total sq foot, our cost of operation<br />
<br />
* demure will email coworker.<br />
** interim solution to coworking space will open if board member is on hand.<br />
*** there are no promises that this will continue or be available<br />
** we will poll members on how we go forward.<br />
<br />
New:<br />
* JUN Stats:<br />
** We currently have 2 coworkers, 19 standard, 13 reduced, 1 house hold, and 6 volunteers in good standing, 19 BYB.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_Jan_2016_Board_Meeting_Agenda&diff=5965Minutes:13 Jan 2016 Board Meeting Agenda2020-03-15T21:20:58Z<p>Daniel: Daniel moved page 13 Jan 2016 Board Meeting Agenda to Minutes:13 Jan 2016 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Nick R., Alex W., Alec M., Tyler S., Donnie J., Nate., John H.<br />
* Meeting starts at: 19:10<br />
* Meeting ends at: 20:46 <br />
<br />
== Board Meeting Protocol==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed. <br />
<br />
Nate mentions long term buying-stuff-solution should be figured out. <br />
<br />
John H. bring up kitchen, and a there is the sink thing too. <br />
<br />
We have heard little from the person who volunteered for marketing (john green?) <br />
<br />
Nate suggests another member get-together <br />
<br />
==Minutes Approval==<br />
<br />
* December 2015 Board Minutes<br />
4/5 approve (Greg Missing).<br />
<br />
<br />
==(90min) Standing Committee Reports==<br />
<br />
<br />
==Financial - from Lauren W.==<br />
Alex W. presenting: <br />
<br />
TCF account low, <100. <br />
<br />
Transferring 3600 from paypal (available by 1/20/2016) <br />
<br />
https://docs.google.com/document/d/1fmbk13srOtl-5DblZYgct01ZoksNxlRUwW5UzvENPNw/edit <br />
<br />
Nate suggest that the rent is likely to go up a lot. <br />
<br />
square sales are down. <br />
<br />
One of the lockers has a slot, which can be used for money while till is figured out. <br />
<br />
Discussion about inventory tracking <br />
<br />
we might want to enter inventory into square, if we can.<br />
<br />
==Membership - Alex W.==<br />
https://docs.google.com/document/d/14iUQ8V1YAWPGK5pzDr56t0QfSkR_4xkVR-m3i3Q0vJs/edit<br />
<br />
We have more people again.<br />
<br />
==Fundraising - Greg G.==<br />
* Monthly Fundraising Report - LINK HERE?<br />
tyler S. there is a battery recycling guy who wants to give us money?<br />
<br />
<br />
==Governance - Donnie J.==<br />
Elections are in April <br />
<br />
discussion of membership space renting. <br />
<br />
alec m. suggests that we do want to make some kind of written outline of 'renting'. <br />
<br />
nate suggest letting members approve spots as well, to not hinder other members. <br />
<br />
<br />
==Facilities === <br />
desks have been rearranged. computers have been improved. <br />
<br />
Boiler room is definitely off limits to members. <br />
<br />
OS's on computers installed on each box. Keys are being upgraded. <br />
<br />
LDAP server will be used for Users. <br />
<br />
Adjustments may need to be made for accounts still. <br />
<br />
requesting software currently goes through tyler w. <br />
<br />
Alec M. would like at least one linux box, pi, etc. <br />
<br />
Nate mentions VM's for linux could work. <br />
<br />
Nick R. mentions kiosk mode. <br />
<br />
Nick R. Laser is functional again. Needs more preventive maintenance. byb would like aha to pay for when new parts are needed.<br />
There is work to have LDAP logins and timing of use for the future.<br />
<br />
The old laser cutter tube is still good.<br />
<br />
Need to write down the laser tuning steps, ---in case nick R is run over---.<br />
<br />
== Volunteers - Tyler S. ==<br />
some scheduled changes. <br />
<br />
A new staff is being trained, a few shifts workers have swapped. <br />
<br />
open sundays. <br />
<br />
till empty on purpose. <br />
<br />
nate suggests a process for restocking. <br />
<br />
alec m. suggests preaproveal for restocking, or an upper $$$ limit. <br />
<br />
A lot of cleaning has happened. the front desk materials are still taking up space. <br />
<br />
A lot of these scraps are broken, or unusable. <br />
<br />
'''There are concerns about a specific member's language used in the space.... This was witnessed by a board member and another member, and being discussed by the board.'''<br />
<br />
<br />
== Education/Classes/Events - Donnie J. ==<br />
Holidays slowed things down. <br />
<br />
Mini maker fair coming up. Too early to sign up, but we can start getting members interested in helping. <br />
<br />
Eric O was interested in teaching the laser cutter class. <br />
<br />
Makerfest and north quad is coming up. <br />
<br />
Donnie would like to see more potlucks! Maybe even theme it!<br />
<br />
<br />
<br />
<br />
== (30m) Unfinished Business==<br />
<br />
'''* Carried over from previous Board Meeting.'''<br />
<br />
* August Items<br />
<br />
ACTION ITEM - Nick R. will work with Tyler W., Nate Y., Brandon D., Alec M. for a user-account solution for computer log-ins.<br />
'''Tyler w. is well on the way to fixing this!'''<br />
<br />
<br />
* SEPTEMBER ITEMS<br />
* ACTION ITEM - From Alec M. - Election process needs to be documented clearly so members know the consequences of the point system.<br />
Nate will document this in a central location for future Board Members.<br />
OR, use an alternative, more direct voting process. - Esty (topic for All-Members Meeting Sun. Aug. 23rd).<br />
<br />
Esty says the email looks good. Nate will implement it as a wiki page.<br />
<br />
* ACTION ITEM - From Jacob M. - What about a "Bounty Board"? Put up in the space offering prizes for doing various duties in AHA (ie. prizes). Approved by 2 Board members. - Larry W.<br />
<br />
Jacob is working on this now that the front desk area is done.<br />
<br />
Need a new kiosk area up front. Nick will draw up some plans to hold the register drawer, and possibly the donation box.<br />
<br />
<br />
== (30m) New Business==<br />
* All Are Worthy. All Are Welcome.<br />
<br />
Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed. <br />
<br />
Nate mentions long term buying-stuff-solution should be figured out. <br />
<br />
John H. bring up kitchen, and a there is the sink thing too. <br />
<br />
kitchen sink may be on the way.<br />
<br />
there might be legacy kitchen funds somewhere?<br />
<br />
maybe making parts, or reuse center.<br />
<br />
Alec m. wants a manual off in addition to the back flow stop on the sink.<br />
<br />
We have heard little from the person who volunteered for marketing (jon g?) <br />
<br />
Nate suggests another member get-together<br />
<br />
alec m. thinks we should check the back ally periodically, to make sure the ice stalactites doesn't break the internet again.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_July_2016_Board_Meeting_Agenda&diff=5964Minutes:13 July 2016 Board Meeting Agenda2020-03-15T21:20:55Z<p>Daniel: Daniel moved page 13 July 2016 Board Meeting Agenda to Minutes:13 July 2016 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Corey, Alex, Nate, Greg, Alec, Tyler (note taker)<br />
* Meeting starts at: 7:12<br />
* Meeting ends at: 8:35<br />
<br />
== Board Meeting Protocol==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
Corey - Marketing Corey accepts. Would be happy to migrate marketing duties to officers to avoid burnout. Greg agrees. Having more of the members meetings would be good. Alec agrees we should have a separate meeting. Corey will try to schedule a meeting. Greg suggested a monthly marketing email. Corey is interested in sending stuff out about current events and what's going on now. Content for the blog, lots of activities are going on but we don't publish it.<br />
<br />
Nate will give Alec blog access.<br />
<br />
Alec wants to give volunteer manager access to staff list.<br />
<br />
==Minutes Approval==<br />
<br />
* April 2016 Board Minutes -- Was not approved in June because 2 directors were missing.<br />
* June 2016 Board Minutes<br />
<br />
Corey, Alec, Greg and Tyler approved.<br />
<br />
==(90min) Standing Committee Reports==<br />
<br />
==Education - Nick R.==<br />
Upcoming:<br />
<br />
* Advanced Learn-to-Solder (surface-mount) using Penguicon badges.<br />
* Amateur radio General license review class -- Do we have enough people to open on Saturday morning, and should we charge for use of AHA? Need to resolve these questions ASAP.<br />
* Professional Development opportunity (i.e. AHA training educators) via middle school teacher Rebecca B.<br />
<br />
Discuss fee structure for classes and use of AHA's space.<br />
<br />
See more notes from discussion around classes and planning here:<br />
[[19_June_2016_Planning_Meeting]]<br />
<br />
<br />
Comments: <br />
* Nate thinks we should increase cost classes, charge and rsvp in advance. Put skin in the game. Nate asks we look at it and review. Gist is re-organize how we run classes, so that the teachers don't burn out. Feels people will get good value out of the classes either way. Teachers are happier, paid, and better experience.<br />
* Haven't had change in teacher in long time. <br />
* Most people not involved won't teach a class for free or for low turn out.<br />
* Feedback and student evaluation would help at the end.<br />
* Will take discussion to email and decide on fee soon so we can get a number to Dan.<br />
* Nate requests feedback via email<br />
* Flyers where we get hits.<br />
* Nick is working on class list for fall. Classes during welcome week.<br />
* Greg proposes $50 one time fee for the class. Nate will tell him that number.<br />
* Advanced learn to solder prob won't happen this month.<br />
* Professional dev we need more info. Teaching teachers how to do making.<br />
<br />
==Finances/Membership - Alex W.==<br />
Greg (BYB) raised concern that he's yet to receive payment for laser use. We should compensate BYB for the member laser use as per the original agreement. They have invested significant money in the laser and it's installation for member use. <br />
* Greg is OK with this for now. Should look into LDAP for the future.<br />
<br />
Do we try to restart regular Member meetings? They have been poorly-attended in the past, but good to have opportunity outside of Board meetings to raise concerns.<br />
* Nate is happy to coordinate and run them. More people engaged and getting people here. Newsletter might be helpful. Member meetings on this day at this time, blah, blah, and blah. Tyler is happy to help. We'll start with the pot luck meeting. Member meeting start schedule every other month.<br />
* Corey said some do orientation of members at that time.<br />
<br />
Alex update<br />
* DTE decided to let us pay them. They will mail us packet to fill out.<br />
* We need to send them new lease with new meter then.<br />
* Nate suggested get a mailbox.<br />
<br />
Transferring money from Paypal to TCF. New paying member, but lost one. Greg said he added a member but told him he has to start paying in November.<br />
Need to pick up a few more members to support new space. Nate will float us for a bit.<br />
<br />
Electronic forms are mostly done but not uploaded yet. July 30th is ETA.<br />
<br />
==Fundraising - Greg G.==<br />
<br />
AHA Grant update: Working meeting on July 11 to discuss architectural designs for new spaces. Good turnout (7 members) to discuss two main concepts. All members present at the meeting agreed with creative concept 2 (See document [https://drive.google.com/open?id=0Bz5LWuL16UUNYjJ4ems4QVVTOTA| here]) which provides a larger space for maker space. Design was industrial and clean (wood, stone, concrete), with all fixtures and furniture all built in house.<br />
<br />
SPARK Tour: Bill Mayer of Spark will tour AHA July 19, 2016 at 2pm to discuss the plans for making AHA into a co-working space 9am-5pm. The goal is to write an MEDC grant to fund 2-3years of rent, and full time employee for the MakerSpace.<br />
<br />
New Lease Amendment: New amendment [https://drive.google.com/open?id=0Bz5LWuL16UUNV054ZUJhWlNzbVU| is available here]. Covers 2 new places.<br />
<br />
Greg thinks we have a good shot at this.<br />
* Alec wonders about permits. Greg says yes we'd need them for renovations.<br />
* Architect would design things up to code.<br />
<br />
==Marketing/Events - Corey T.==<br />
Upcoming:<br />
<br />
*Art Fair - 12'x12' booth, in front of Jerusalem Garden. Only 1 person signed up for a weekend shift so far. Greg posted sign up list is [[ https://docs.google.com/spreadsheets/d/1oSwdiOrxQvqLFtVhYNl2ZCFWYczFqVopaLjBIngqx4k/edit#gid=0|on google a doc]]. <br />
*Makerfaire - We have a in for the learn-to-solder event. Current plan is to sell the Penguicon badges.<br />
*Participation in Milan Flyers Open House<br />
*Fall Open House<br />
<br />
<br />
Comments:<br />
<br />
* Corey said he could take some time on the weekend for Art Fair noon - 4. Corey will send out an email about for call to action.<br />
* Nate just got message from Charlie at i3 working with Henry Ford and Radioshack. Need work to package it for kits or assemble ahead of time. Nate doesn't think it will pan out to build them. Pick and place won't work before then. Only have till 30th. <br />
* Corey mentions it's not too late to get flyers together and set them out at i3 or something.<br />
* Corey thought people bring kids to get them involved in STEM activities. <br />
* Alec thinks we need water bottles for event. <br />
* Nate for badges -> take discussion for email.<br />
* Corey will try to schedule a meeting. Greg suggested a monthly marketing email. Corey is interested in sending stuff out about current events and what's going on now. Content for the blog, lots of activities are going on but we don't publish it.<br />
* Good to have these marketing discussions. What are the latest information, looking at analytics and things.<br />
* On course for Milan open house we should bring some presence.<br />
* Alec will try to make a stencil. <br />
* Improve signage will help marketing. Alec suggest temp poster for art fair, Alec said he can make things with what we have here. Corey wants a better design for the pillar.<br />
<br />
==Operations/Volunteers - Tyler W.==<br />
Door lock on main room is working. <br />
* Nate started administering cards. <br />
* Plan to expand and place similar system on new room. <br />
* Nate ordered the parts. <br />
* Door lock randomly crashes and won't lock. <br />
* Nate investigating.<br />
<br />
Laser Cutter Update from the installers:<br />
"Our measurements lead us to believe that the concrete fill in the chimney stop approx. 48” above the existing square electrical box on the outside of the chimney. If we use the pipe route thru the chimney, then up to a point above the concrete fill, we will have approx. 6’ of PVC pipe exposed. The electrical conduit will also need to be moved." Will hopefully start next Tuesday.<br />
<br />
Computers<br />
* Network cable runs are finished<br />
* NAS is up<br />
* PC's starting to be restored.<br />
* UPS is ordered for rack<br />
* Face plates and more cabling for rack have arrived.<br />
<br />
Laser cutter install is waiting for city approval for changes to exterior of historic building and resume of work by Altech.<br />
<br />
Paint work continues...<br />
<br />
Leak in ceiling in loud noise room - Haven't been able to verify anything except condensation in the room. Landlord can't do much for condensation.<br />
<br />
Interior doors<br />
* Door in loud noise room sloping - Probed a bit - it's going to be our responsibility. Would be best to shim it up and run screws back in for frame.<br />
* Door stop bottoms were ordered.<br />
<br />
Volunteer meeting held on 30 June 2016.<br />
Minutes/Notes:<br />
[[30_June_2016_Volunteer_Meeting]]<br />
* Many showed up. <br />
* Only 2 volunteers scheduled on the roster. <br />
* We should give notice and terminate any other members listed as volunteer at this time. <br />
* Brian Morse and Demure are the only two volunteers. Demure has offered to run the space on all open days until he starts classes again in the fall. <br />
* We'll need to recruit new volunteers before fall semester.<br />
<br />
== (30m) Unfinished Business==<br />
<br />
Alec wants to have some kind of long-term agenda of "things to do" (recurring events), viewable in the minutes. - Happened 16th of June need to circle back. Alec said open house. <br />
<br />
Nick R. mentions the Milan R/C Club has restarted, trying to get a non-profit status. - Good, we're helping and attending the events.<br />
<br />
Nick wonders about cleaning the acrylic skylights and what the plan is for that. - Tyler said we can clean from up top. Will add to volunteers.<br />
<br />
Alex W. - Working on a Google Form for membership signup to replace current paper form. - July 30th deadline<br />
<br />
Alex W. - Drafting a Storage / Clean Tabletop Policy - Still working on it. Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time.<br />
<br />
Tyler brings up the AHA phone number switch over. This needs to happen because we use our phone number on a few places. We've cancelled internet, struggling to get phone registered to provider, may just need to get a more recent phone. <br />
<br />
Follow ups from landlord about new building.<br />
<br />
Mailbox - <br />
Q: Do we have a centrally located mailbox somewhere? If not, does the mailman generally just leave mail outside suite doors? <br />
<br />
A: The mail carrier delivers to the suite.<br />
<br />
Recycling -<br />
Q: The recycling bins behind the building are reserved for Afternoon Delight use. Is it acceptable if we get our own small bin from the city and place it there or do we have a shared recycling location somewhere? <br />
<br />
A: Yes you may get recycling bins, I would suggest labeling them as AHA.<br />
<br />
Bathrooms - <br />
Q: We have keys to the bathrooms on the lower floors. Are they intended to be reserved for employees or is it okay for customers to use them also? The upstairs restrooms are open during the day, but we weren't sure if they were reserved for Afternoon delight customers. Would it be acceptable to direct handicap/wheel chair users to the upstairs bathrooms if needed? <br />
<br />
A: The lower level restrooms are intended for tenants and their guest. We just ask that they are mindful of the others in the building. The upstairs restrooms are common area restrooms. However, they may be locked after 3pm by Afternoon Delight.<br />
<br />
Utilities billing - <br />
Q: Utilities billing for the locations are shared between tenants. How will we receive the bill for that? <br />
<br />
A: Each of your spaces (soon to be leased spaces) are separately metered. If you have a share of the common area utilities you will be billed monthly for an estimated usage based on your pro rata share. I know we are currently working on an amendment to your lease to incorporate the new spaces and should have that information for you soon.<br />
<br />
== (30m) New Business==<br />
Tyler would like to introduce a formal harassment policy that allows us to directly deal with issues when they occur. <br />
* We should get something short, clear, acceptable behavior and repercussions from them. Copying an existing policy would be sufficient suggests Nate. We'll look at those. Having clear escalation, up to board if we get other chances. Will draft and send a few around. We have very little stuff on harassment. <br />
i3: https://www.i3detroit.org/wiki/Harassment_Policy<br />
<br />
Nate needs to contact insurance agent to update coverage for added square footage. Square footage of current space has been amended to 1420 sq.ft.. Square footage of salon space is 439 sq.ft (right??).. Nate will change the total coverage to be 1420 + 439 = 1859 sq.ft..<br />
<br />
CTN - Tyler interview by CTN. Monday night suggestions to take media or cool stuff. Corey suggested we ask Ana if she's okay talking about the space. She knows the space at different ages and can talk to the crafty sides of things. BYB interns? Short list of people to call and whoever says yes goes. Send Tyler an email if they have ideas of who is interested.<br />
<br />
Corey asked who took the speakers apart and can we put them back together?</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_MAR_2013_Board_Meeting_Agenda&diff=5963Minutes:13 MAR 2013 Board Meeting Agenda2020-03-15T21:20:51Z<p>Daniel: Daniel moved page 13 MAR 2013 Board Meeting Agenda to Minutes:13 MAR 2013 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
=Agenda=<br />
#Mythlogic machines situation<br />
#Lease Options update: Sounds like we are in favor of occupying SDS; let's discuss some details of the move.<br />
##Desks?<br />
#Budget items: Penguicon shwag, Arduino kits?<br />
#501c3 status<br />
#Financial Update<br />
#Board elections<br />
<br />
=Board Meeting Minutes=<br />
In attendance: Dana N., Michael G., Nate Y., Tom H., Josh W., Alex H.<br />
<br />
Board meeting begins at 20:00<br />
<br />
So, Mythlogic wants their machines back. Not sure when they will do this. This will obviously affect income, also future camps, some members and staff.<br />
<br />
*Can we move the agreement to "rent to own"? They are not really new, so let's make the case that they might want to get new ones.<br />
*Can we aquire our own machines if that doesn't work?<br />
*Can we wait until after summer camps to give them back?<br />
<br />
Some machines are not working for various reasons; each machine has different specs. How much longer do we have it? Can we negotiate with the cube?<br />
<br />
Leasing SDS<br />
Just need to get in touch with M.G., sign lease? Have to wait for SL to begin the move. We need to know what the extent of electrical will be taken care of for us; also what the rent might increase to after 2016. Can we see the space?<br />
<br />
Can we get Barracuda a receipt for awesome workstations? Talk to The School Factory about this...<br />
<br />
We got about $400 in the wings for shwag for Penguicon (tshirts, brochures, stickers, etc.). Also Atari Punk kits, crossbow kits, soldering badges. Additional AHA soldering kits we might be able to sell.<br />
<br />
501c3 updates from Mrs. Hunter need to go in the PDF. We will convene on Sunday 3/17 @2:00ish to do this. Then it will go to Ed. School Factory is filling out our 990 -- need to know when/if they have/will send it so we can go on with the next steps with the IRS. Nate will bug them about this. Also, we have folks pledging to help us pay our application fee. Can we get them to donate before we send it in so that we don't have to track them down later? :)<br />
<br />
Finances looking OK -- we are in the downslope of the "BF curve". We are getting good money from our own internal classes lately. Class attendance is up! BF sites are also paying us better than they were -- now up to $90 p/class. Summer is coming. What do we do in terms of events/activities outdoors to boost our brand?<br />
<br />
Next board could use a better idea of what is expected of them. Can we come up with a set of defined goals for the next board to achieve? We are going to discuss over email. Let's get this done by Monday 3/18.<br />
<br />
Mike G. brings up a good point about access to services by former officers/board members. We should develop a plan to change passwords and stuff after the election.<br />
<br />
Speaking of election, we have one coming up. Announcements go out 3/25. Format will be the same as previous election, but we should have someone else who is not running for board tallying votes; have real ballots that are printed and not handwritten. :)<br />
<br />
Meeting ends at 21:10.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_MAR_2019_Board_Meeting_Agenda&diff=5962Minutes:13 MAR 2019 Board Meeting Agenda2020-03-15T21:20:48Z<p>Daniel: Daniel moved page 13 MAR 2019 Board Meeting Agenda to Minutes:13 MAR 2019 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Craig, Laria, Mike, Nate, James<br />
<br />
- Meeting started at: 19:30<br />
<br />
- Meeting ended at: 20:12<br />
<br />
== Board Meeting Protocol ==<br />
<br />
* ''Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
* ''Officer Reports - as needed''<br />
<br />
* ''Open Time: For anyone to bring anything up to the Board. If the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
== Governance - Craig ==<br />
<br />
* Upcoming Election - election will happen. James' and Sarah/Ndu's roles will the ones up for election.<br />
<br />
=== Prior Updates ===<br />
<br />
* Working on volunteer process - delayed.<br />
<br />
== Finance - Mike ==<br />
<br />
=== Prior Updates ===<br />
<br />
* Status on accounting software<br />
** ''Mike'' suggests MoneyManagerX<br />
** '' James'' suggests Freshbooks, will look into non-profit discount<br />
* Status on taxes and tax software - a meeting will be had on the 23rd.<br />
* ''James'' Status on expense policy: delayed.<br />
* ''James'' Status on class cost policy: delayed.<br />
* ''Mike''/''James'' Status on autopay for rackspace and oxford - done<br />
* ''Mike'' Status on Nostrum - caught up, but we haven't seen a recent check. Mike will look into this.<br />
* ''Mike'' Status on ACD & Meetup autopays - done.<br />
* ''Mike'' set an alert for large withdraws - done by Nate.<br />
<br />
== Fundraising - Laria ==<br />
<br />
(as VP, Laria is filling in for Sarah in the interim)<br />
<br />
=== Prior Updates ===<br />
<br />
* ''Laria''/''Corey''/''Craig'' Status on fundraising party - delayed, but a date will be set soon.<br />
<br />
== Officer Status Reports ==<br />
<br />
* President (Craig) -<br />
* Vice President (Laria) -<br />
* Secretary (James) -<br />
* Treasurer (Mike) -<br />
* Shop Manager (Laria) -<br />
* Sysop (Nate) -<br />
<br />
== Ad Hoc Committees ==<br />
<br />
=== Safety Committee ===<br />
<br />
=== Camera Committee ===<br />
<br />
* ''Craig''/''Laria''/''Mike G.''/''Dustin'' status of camera policy - 2nd meeting will be scheduled.<br />
<br />
=== Real-time Communication Investigative Committee ===<br />
<br />
* ''Nate''/''James'' status - delayed, James will decide on chat product (Olark maybe?) and Nate will install.<br />
<br />
== Previous Action Items ==<br />
<br />
* ''James'' will make a post on the mailing list about the Ad Hoc Safety Committee (run by Craig, Laria, and Corey): delayed.<br />
* ''James'' status of updates to harassment policy regarding hate speech: delayed.<br />
* ''James'' status of card creation process: delayed.<br />
* ''James'' put the nest renewal date in the calendar: delayed.<br />
* ''James'' Send out links to the harassment policy: delayed.<br />
* ''James'' Can we decorate/paint the pillar outside of our suite if we return it to neutral - ask oxford: delayed.<br />
* ''James'' Calculate the cost of the annex to the space: delayed.<br />
* ''James'' figure out which membership forms are missing: waiting on Mike to create a current list of members: delayed.<br />
* ''Craig'' status of non-profit lawyer search: delayed.<br />
<br />
== General Agenda Items ==<br />
<br />
* AACME - we're doing it, but need more volunteers.<br />
* Tech Trek - James will apply.<br />
<br />
== Action Items ==<br />
<br />
See above.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_May_2015_Board_Meeting_Agenda&diff=5961Minutes:13 May 2015 Board Meeting Agenda2020-03-15T21:20:46Z<p>Daniel: Daniel moved page 13 May 2015 Board Meeting Agenda to Minutes:13 May 2015 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>* Meeting attendees: Tyler S., Larry W., Jerry K., Donnie J., Alec M., Esty T., Alex W., Nick R., Josh V. (Absent: Greg G. - prior out-of-town engagement)<br />
* Meeting starts at: 19:16<br />
* Meeting ends at: 21:00<br />
<br />
==(15 min) Open For All<br />
<br />
* All are worthy, All are welcome.<br />
- Tyler S. - Been hearing lots of comments that we don't put our tech on the door. (ie. 3D printers, Laser Cutter, etc.). Offers to make suitable flyers.<br />
- TS - Art Night, Music Night and Cosplay are dead...need to be revived to celebrate social aspects of AHA<br />
- TS - We need to strategize about moving, when we're more financially stable.<br />
- Alec M. - shared screenshots (over several days) from AHA computers unsuitable for the eyes of children. Group thoughts - either don't do those things at AHA, or logout after 100% of the time (latter has proven unenforceable)<br />
- AM - Are partnerships with BYB and AMF documented? Per Larry W. - there are no formal agreements (Board minutes and emails only to the Board). Should we? Maybe, if so it should include a regular review.<br />
- AM - Individual member space utilization (how much is allowed and for how long?) - Cleanup always expected. Larger items should be labelled. We are NOT a quick storage site so consensus being a) label personal stuff b) duration beyond 1 month should either be space paid for OR members notified goods at risk of dispersal (Ops to notify). 4/5 Directors agreed with this. Make it so.<br />
<br />
==April Election Results & Member Surveys==<br />
* Very high turnout - of 59 eligible to vote, 35 did so.<br />
<br />
* New Directors are; Donnie J., Greg G. and Tyler Soohoo (Congratulations to all)<br />
<br />
'''* Tentative Director Assignments as follows;'''<br />
<br />
- Donnie J. - Outreach & Classes<br />
- Greg G. - Fundraising & <strike>Financial</strike><br />
- Tyler S. - Volunteer Coordinator<br />
- Larry W. - to assume Governance and retain Membership (Ken L. will help w/ Salesforce)<br />
- Nick R. - to retain Operations/Facilities<br />
<br />
'''* Director assignments require formal Board Approval (4/5 required)'''<br />
* Discussion around Conflict of Interest. All assignments approved w/ exception of Financial (temporarily - Treasurer (Diedre D. will do the books). Financial Dir. deferred until full Board. All in favor 4/5<br />
<br />
==Old Business==<br />
<br />
Action Item Status<br />
* Inventory Status - Nate Y. - still going on (being folded into Workplace Worksheet in Google Docs)<br />
* Monthly Task List posted on bulletin board for Volunteer Hours. [http://goo.gl/L8DaV9]<br />
* Nate Y to initiated recurring payments for AMF and BYB (AMF has done it, BYB hasn't yet)<br />
* Tachometer on the Ryobi drill press is dead. Still troubleshooting<br />
* Art Fair booth...not FREE (min. $600)<br />
* Spring Clean Began on Sunday May 3rd! - the following Members helped out; Gareth F., Ed V., Nate Y., Nick R., Larry W., Tyler S., Esty T., Alec M.,. Thanks!<br />
* Last month Zach S. suggested an A2 Make Event that moves around - Larry will pursue w/ Washtenaw Quarterly Maker Leadership<br />
<br />
<br />
==Election Night Member Survey Results==<br />
* Survey Results (35 members participated) show <br />
* ''Top 5 reason members are here;''<br />
- to gain access to tools, equipment, the internet<br />
- be part of a community of people like me<br />
- to gain new knowledge<br />
- to relax in a friendly environment<br />
- to be inspired by others<br />
<br />
* ''Top things that need improving''<br />
- have more social events<br />
- add more classes<br />
- create partnerships with more small businesses<br />
- pay someone to do the cleaning<br />
- invite artists, makers and hackers to speak here<br />
<br />
* Biggest thing to fix? Our workspace (8 members called some area the biggest problem);<br />
- Not enough space in a basement.<br />
- Move above ground (mentioned twice)<br />
- Visibility - people seeing the space.<br />
- No windows<br />
- The bathrooms<br />
- No natural light<br />
- Back room shop is too small.<br />
*<br />
<br />
* Biggest issue facing this Board and the next Board is to address AHA's lease: Stay, Expand to Sylvia's or Leave...?<br />
<br />
==Formal Event Request Status (TBD)==<br />
<br />
ANNUAL EVENTS - How do we get people interested and committed in helping out?<br />
* GameStart Spring Festival - Successful, manned by Jacob M., Tyler W. and Nate Y.<br />
* Penguicon - Soldering brought in $1185, Dropped the ball on the Raptor hands (still don't know where they are...)<br />
* AAHOM TechTwilite - 5/15 6:30pm-9pm (still need to submit invitation - forwarded to Donnie J.)<br />
- Nick suggests running a special ham radio station that night. (Larry to put up signup sheet)<br />
* A2 MiniMaker Faire - Saturday 6/6 10am-4pm (will have AHA solder badges IF they come in)<br />
- Need to submit if we're going to do it.<br />
* Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit)<br />
<br />
==Standing Committee Reports==<br />
<br />
==(10 min) Financial - from Zach S. ==<br />
* April 2015 P&L - [https://goo.gl/Uw1iZy]<br />
* AHA continues to be in a strong financial position.<br />
* Even without donations and Penguicon we would have about broke even in April, but with them we were able to have a healthy profit in April (although much of this is spoken for, because...)<br />
* We are done paying off the iQguys purchase agreement!<br />
* We went through our books and iQguys did the same and we determined there were 4 outstanding monthly payments, so we wrote them a check for $988.08 and can now scratch off the monthly expense of $247.02 from our obligations.<br />
* GREAT JOB!<br />
* IRS 990 has been filed. Thanks Zach!<br />
* New Treasurer? Diedre D. has volunteered to be treasurer in exchange for AHA Membership. Gratefully accepted w/ 4/5 Director approval<br />
<br />
==(20 min) Governance - Larry W. ==<br />
<br />
* Membership Update (Larry W.)<br />
* Monthly Membership Update [https://goo.gl/yiwXRt]<br />
<br />
- 52 members this month, just prior to election we were up to 59<br />
<br />
* Finalized Membership Forms are in now production. - Larry<br />
* Wiki and website laggin behind...<br />
*<br />
<br />
==(10 min) Operations & Facilities - Nick R. ==<br />
<br />
* Display Case soon to depart for Gamestart - anyone want to coordinate this move?<br />
<br />
* Improvement Projects (small laser cutter, redo front desk, kitchen improvement, sand blaster coming as soon as space is made for it)<br />
- small laser cutter relocated not yet hooked up.<br />
- front desk (move recycle/garbage, modifying to make more pleasant for staff)<br />
<br />
<br />
Monthly Maintenance report ['''ADD MAY LINK HERE''' filed here].<br />
- No leaks<br />
- Toilets still a problem (bubbling waste water) - Sending report to Gerald Coggins (now a daily occurrence)<br />
- Bandsaw blade broke and since replaced.<br />
- Scanner is broken - lid needs attention (anybody?)<br />
- Under table computer brackets being constructed by Alex W. & Nick R.<br />
- Kossel rewired -- Alex has an extruder in the works. Still eats black filament<br />
- One desktop to run 3D printers<br />
- Donnie J. and Nate Y. are working on putting LED's behind vinyl sign.<br />
<br />
* FYI - the AHA Wiki now has tags for determining currency of pages (thanks Demure)<br />
<br />
==(10 min) Staff - Larry W. (this month only) ==<br />
* Staff being proactive getting Shift replacements.<br />
- We have enough volunteers for staff<br />
<br />
==(10 min) Fundraising - Larry (this month only) ==<br />
- Monthly Fundraising Report<br />
<br />
- $1185 collected from Penguicon Badges - Woot! Woot!<br />
<br />
==(15 min) Outreach - (this month only) ==<br />
* Class Schedule - FB API has broken Google push to Twitter and FB from Google Calendar (back to manual entires)<br />
<br />
==New Business==<br />
<br />
* We need a Bike Fix Night!!!</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_NOV_2013_Board_Meeting_Agenda&diff=5960Minutes:13 NOV 2013 Board Meeting Agenda2020-03-15T21:20:43Z<p>Daniel: Daniel moved page 13 NOV 2013 Board Meeting Agenda to Minutes:13 NOV 2013 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
Meeting attendees: Martin S., Tyler W., Dana N., Josh W., Larry W,, Andrew S., Zach W., Nate Y.<br />
<br />
Meeting starts at 19:00 <br />
<br />
Meeting ends at 21:00<br />
<br />
==(15 min) Open For All!==<br />
<br />
Zach is giving a talk on AHA at MISC (Michigan Interactive & Social Computing ) on Nov. 26 @ Noon in Room 1255 North Quad (105 S. State Street). Talk is titled "AHA - The Continent's Friendliest Hackerspace." Board members encouraged to attend. Zach is asking for ordering again of flyers and brochures. He will pay (amazing) for the material.<br />
<br />
Zach is asking to make sure that our most recent finances don't reflect the sound kit order.<br />
<br />
Laser cutter update. Working on getting laser cutter up and running again. Josh will follow up with laser cutter people.<br />
<br />
==(15 min) Policy for borrowing shared resources==<br />
<br />
<br />
New borrowing policy, email the member list 48 hour minimum before borrowing equipment. Reply back when equipment is returned and what you did with it. Must be a member to borrow equipment.<br />
<br />
<br />
Action: Make a policy tab on the website, put policies on tab. Nate will create tab, give Martin access to edit website. Email meeting notes links and highlight website and new policy - Martin.<br />
<br />
==(10 min) Finances with Andrew Segavac!==<br />
<br />
* Andrew reports that we have $60 more dollars than last month. <br />
<br />
* Andrew to bring quickbooks up to date by the next board meeting in a format that is easy to maintain. He's going to write a few scripts to modify the .csv files from various sources. <br />
<br />
* Bright futures is taking a break, we need to make up the revenue stream via extra classes, maybe extra library classes.<br />
<br />
==(20 min) 501c3 Status==<br />
<br />
* Will have to add conflict of interest policy. <br />
<br />
* Larry present some ideas, extending board terms, bigger picture, updated<br />
<br />
* Josh says he'll have the form updated by Friday, Larry will have his in by Friday. When they docs are done we'll vote on it over email.<br />
<br />
==(20 min) Delegation of Awesome==<br />
<br />
Meet with individuals and discuss spreading Josh's knowledge. <br />
<br />
===Membership===<br />
<br />
Larry<br />
<br />
===Events===<br />
<br />
Dana <br />
<br />
Find out what our current average attendance is per internal workshop. Increase to an average of 8 per workshop. Increase average number of internal workshops p/month to 12<br />
Build nights don’t count : ) We have somewhere around 5 or 6 right now.<br />
<br />
<br />
===Finances===<br />
<br />
Andrew <br />
<br />
What finances means? Have a working budget that is easily updated, understood, and accessible This budget should have a path towards Tool & Space Expansion. Work to improve the status of members and the frequency of updates.<br />
<br />
<br />
===Staff===<br />
<br />
Nate<br />
<br />
===Landlord Management===<br />
<br />
Larry<br />
<br />
===Space Management===<br />
<br />
Tyler<br />
<br />
===Documentation Organization===<br />
<br />
Josh & Khevna<br />
<br />
==Action Items==<br />
- Andrew: Will help maintain a Google Doc with current membership info<br />
- Andrew: Will have a fully functional Quickbooks Breakdown for the next board meeting<br />
- Andrew: Will make sure everything involving finances is documented and taken care of<br />
- Dana: Will get trifold brochures to Kolossos and forward money needs to Zach<br />
- Dana: Will make sure everything involving events is documented and taken care of<br />
- <del>Josh: Get Zach membership dues info</del><br />
- <del>Josh: Will contact Bilal about LASER Situation</del> (done)<br />
- <del>Josh: Will get an invoice to BYB</del> - Invoice sent 12/2/2013, awaiting response.<br />
- <del>Josh: Will get the Staff Mailing list back online</del> (done)<br />
- <del>Josh: Will double check the Amanda comments in the bylaws</del> (Deleted comments)<br />
- <del>Josh: Will see if he can drive himself + Dana to the Grant Day on 11/20/2013</del> (Josh fail)<br />
- <del>Josh: Will submit updated 501c3 forms with current feedback implemented</del> (done)<br />
- Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)<br />
- Larry: Will make sure everything involving memberships is documented and taken care of<br />
- <del>Larry: Will work on revising updates to bylaws</del><br />
- Larry: WIll update standing rules for Friday<br />
- Larry: Will make sure everything involving landlord relations is taken care of<br />
- <del>Martin: Will mail out a minutes summary</del><br />
- Martin: Will document ways/methods people can donate<br />
- Nate: Will implement a policy page for borrowing tools<br />
- Nate: Will make sure everything involving staff is documented and taken care of<br />
- Tyler: Will make sure everything involving space maintenance is documented and taken care of<br />
- Zach: Is willing to pay to get more trifold brochures made</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:13_Sep_2017_Board_Meeting_Agenda&diff=5959Minutes:13 Sep 2017 Board Meeting Agenda2020-03-15T21:20:40Z<p>Daniel: Daniel moved page 13 Sep 2017 Board Meeting Agenda to Minutes:13 Sep 2017 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>{| class="wikitable" style="background: yellow"<br />
|-<br />
! AHA Mission Statement<br />
|-<br />
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.<br />
|}''<br />
<br />
* Meeting attendees: Nate Y., Brian M., Alex W., Henry M., Alec M., Mike G., Kim, Diana<br />
* Meeting starts at: 19:04<br />
* Meeting ends at: 20:55<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
Mike G. is concerned about cameras having access by non-Board members, and that they are recording audio. Also the bandwidth has been impacted from additional cameras. Suggests limiting the numbers of cameras from five to fewer.<br />
<br />
Nate addresses these: cameras not recording audio anymore (it was on by default, now off); Greg does not have access, only Directors; only four working cameras; sending the lowest-quality images allowed.<br />
<br />
<br />
==Minutes Approval==<br />
<br />
* July and August approved.<br />
<br />
==Governance - Collective Ownership==<br />
<br />
- Elections coming up - Nate will send email about the rules.<br />
<br />
Need to fill Alex, Nate, and Sarah's position.<br />
<br />
==Education/Events - Henry Marshall==<br />
<br />
Henry will be contacting people in the next few week to run recurring events.<br />
<br />
- Tyler will be doing one class a month alternating between 3D printing and CNC router.<br />
<br />
- Henry will be consistently doing a laser class once he learns the quirks of the machines. Brian and Nate offered to help teach.<br />
<br />
Mike G. said his rootkits classes were pretty well-attended. First class was really well attended, subsequent classes were a little smaller, but the attendees were more intensely-focused on the subject.<br />
<br />
Mike plans on doing another class on the darknet this month.<br />
<br />
November Mini-Moog class at AADL, putting together Rhino badges.<br />
<br />
Kim suggests a costume party or haunted house in October, Nate mentions working the Open House into it?<br />
<br />
<br />
==Finances/Membership - Alex White==<br />
<br />
$3032 in the bank.<br />
<br />
We had a $1000 adjustment for utilities to take care of, Alex paid it.<br />
<br />
Two new members joined this month. Alex will fill in the details.<br />
<br />
- Zach Steindler is still paying our meetup membership. We should take this payment over.<br />
Henry in contact with Zach, has not heard back. Kim said she would reach out, too.<br />
<br />
Alex will reach out to Lauren W. for a status.<br />
<br />
Alex is creating some transition instructions for the next Finances Director.<br />
<br />
Alex will add people to the mailing list when people sign up as a new member. Henry and Alex taking care of it.<br />
<br />
== Fundraising - Nate Yost==<br />
<br />
- No word on any grants this month.<br />
<br />
- Encouraged meeting attendees to recruit members, donors, etc.<br />
<br />
==Marketing/Outreach==<br />
<br />
Not much to add here.<br />
<br />
=== Google Adwords ===<br />
<br />
Have any been added? Nope.<br />
<br />
=== Marketing Email Updates ===<br />
Nothing new.<br />
<br />
==Operations/Volunteers - Brian Morse ==<br />
<br />
Bill is now covering Thursday evening.<br />
<br />
Brian is still on Saturdays.<br />
<br />
Craig is a new member/volunteer on Saturdays.<br />
<br />
Kale and Augustine on Friday.<br />
<br />
We need more fliers. Brian mentioned this to Kale, who wanted to coordinate; has not heard back yet.<br />
<br />
====Storage policy====<br />
<br />
Brian and Larry developed an AHA floor plan of where common items can be stored, and where people cannot store their personal stuff (barring a parking permit).<br />
<br />
Some permits have been expired as of last month, should be re-evaluated. Looks like there are no current ones left, so action needs to be taken.<br />
<br />
- Feedback on the parking permits this month is minimal.<br />
<br />
===Clean Table & Trash===<br />
<br />
Trash compactor location, quirks (close door before typing code), code need to be documented. Nate will do it.<br />
<br />
===Volunteer===<br />
<br />
- Kim and Henry will schedule a sorting party for the electronics.<br />
<br />
This is done due to the excellent work of everyone listed here. Will re-scope the sorting party to an inventory party!<br />
<br />
===Equipment===<br />
<br />
- Fire extinguishers are out of date. Larry says they can be recertified at Spears. Brian will take care of this. Still in progress.<br />
<br />
- We are out of button making supplies. We need 2 1/4" shells.<br />
Nate will pick some up. <br />
<br />
- How do we network the new printer?<br />
Nate will take a look. Info is on the wiki, Tyler might have already made a static IP.<br />
<br />
- Henry volunteered to move the acrylic to the shelving unit outside the craft room last month. He still needs to speak with Tinker about this.<br />
<br />
- Brian is planning on mounting the TV on a wall mount. He and Larry will work on it Sunday. Done!<br />
<br />
Brian will again re-re-re-inquire about the exterior door access with the landlord.<br />
<br />
Brian said he wanted to recharge the extinguishers, but needed more info. Nate mentioned that bringing them into the business usually works best.<br />
<br />
Cabinets mostly installed.<br />
<br />
Pick and Place idle. Can we incentivize people to help finish this project? Free membership for a month?<br />
<br />
Talk to landlord, have them call someone on the Board before unlocking the door for "someone" who asks.<br />
<br />
===In progress=== <br />
- Tyler was possibly going to work on the LDAP June 25th. Has this happened?<br />
Wound up cleaning instead. Nate will try and schedule sometime soon.<br />
<br />
===To Do===<br />
====All====<br />
<br />
- Has there been a backups on all machines to NAS? Nate wants to know more about this, possible document on the Wiki.<br />
<br />
- [Has Bill Putt wired the] second patch panel to rack.<br />
<br />
- Tyler has boxes, conduit, caps, wall hangers, and cables to expand the network, but needs help. Any volunteers? This should be shared with the larger membership.<br />
<br />
<br />
====Annex====<br />
<br />
<br />
====Classroom====<br />
<br />
* Mount projector.<br />
<br />
====Signage====<br />
<br />
> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?<br />
Raspberry Pi (we have one), monitor (Henry has one), monitor mount (Larry has one), HDMI to DVI cable. Henry M. will email Larry about it.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:14_AUG_2013_Board_Meeting_Agenda&diff=5958Minutes:14 AUG 2013 Board Meeting Agenda2020-03-15T21:20:37Z<p>Daniel: Daniel moved page 14 AUG 2013 Board Meeting Agenda to Minutes:14 AUG 2013 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
Meeting starts at: ~19:25<br />
Meeting attendees: Dana N., Josh W., Khevna S., Alex H., Nate Y., Bill R., Andrew S.<br />
<br />
==(15 min) - Open forum for all!==<br />
- Will Reith wants to help with new front door sign.<br />
-- He needs resources, ie: Fonts, Logos, etc.,.<br />
<br />
==(10 min) - Financial Numbers - Andrew S.==<br />
- About the same as where we were last month. Major change: Summer Camp income was key. We would be significantly worse off without.<br />
- Having Jamie to communicate w/members about past due membership $ will help significantly<br />
- More workshops, classes, etc.<br />
<br />
==(05 min) - Finalize 501c3 App? - Nate Y., Josh W.?==<br />
- ### Josh W. will provide Nate with Ed's email address<br />
- ### Nate Yost will pursue having Ed review the 501c3 by the end of next week.<br />
- Once everything is prepared, email the list to let them know all we are missing is the $800 to submit the application.<br />
<br />
==(15 min) - Previous action items==<br />
- Solder Kits: Boards need to be programmed and then are available<br />
-- We may need an AVR Dragon.<br />
- ### 1) Can Alex Hatch let us borrow his AVR Dragon to program the Arduino Chips?<br />
- ### 2) Saturday October 5th = Bootloader Hackathon for Solder Bages<br />
<br />
- Accounting review with Andrew S.<br />
-- ### Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in<br />
-- ### Andrew has a goal to review and make QB awesome by end of September<br />
<br />
- Member overview<br />
-- ### Josh will talk with Jamie to continue facilitating ongoing memberships<br />
<br />
- Oculus Rift / Game Makers<br />
-- ### Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift.<br />
-- ### Can we get AHA to provide some staff, computers, and promoting AHA<br />
<br />
==(05 min) - Detroit Maker Faire Feedback ==<br />
- We acquired about 200 scans + email addresses<br />
-- Responded to ~25<br />
- Over all event was great, good feedback from volunteers, good feedback from passer-byers<br />
- ### Josh: Find someone to email everyone for DMF Madness<br />
- Dana suggests we coordinate with 3D Printer people next year<br />
<br />
==(05 min) - AHA Mostly Closed Aug. 25th - Sep. 1st - Josh ==<br />
- Sign up form: https://docs.google.com/forms/d/1m4SOtd_IvXRCTqX7jRgV3FlCaqX9L2CQxsgJzQ5-HVM/viewform<br />
- List of things to do: https://docs.google.com/spreadsheet/ccc?key=0Atx4RIcqwUojdE5hT2FZMVRtTDRaWnZnSHI1SV9IS2c#gid=0<br />
- Lots of things to work on!<br />
- ### Josh Email the aha members mailing list an update about being closed<br />
- ### Alex Hatch can be the BYB coordinator!<br />
- ### Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile<br />
<br />
==(10 min) - Upcoming Membership Meeting - Josh W.== <br />
- Discuss proposed upcoming Membership Changes<br />
- Get input on the August Revamp<br />
- Get people to help out with August Revamp<br />
- Proposal to do this once every two months!<br />
<br />
==(10 min) - New Membership Options - Josh W.==<br />
- [https://docs.google.com/document/d/1NCeX8Yw9s_KWg_c07K4x5Rvcvm539FZX2Lo5jG25sZ8/edit General Overview of Proposed Changes]<br />
- [https://docs.google.com/document/d/1y9OrvyjdZNrQC97pxwkAj9DBKSX8nYFCG-WR0RLf0nM/edit Feedback!]<br />
- Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show<br />
<br />
==(10 min) - Open House Friday September 13th ==<br />
- Day Before Thursday Tea Party to Promote<br />
- Cookie Contest on Friday<br />
- 3D Scanning<br />
- Liquid Nitrogen<br />
- Ice Cream Making?<br />
- Chocolate Class?<br />
- Tea & Biscuits Party?<br />
- Invite specific groups before August 21st<br />
-- ### Nate Y will invite A2Geeks via Bob Stack<br />
-- ### Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum<br />
-- ### Khevna will talk with Michigan Hackers<br />
-- ### Dana will talk with Eli of the Ann Arbor District Library<br />
-- ### Zach W. can he talk with Barracuda? <br />
-- ### Josh W. will invite The Neutral Zone<br />
-- ### Josh W. will post a Facebook & AHA event for the open house the evening of August 15th<br />
-- ### Josh W. will post a facebook & AHA event for the tea party the evening of August 15th<br />
<br />
==(05 min) - Share Summit - Khevna ==<br />
Alex, Nate, Khevna went to the [http://a2share.org/ A2 Share Event!]<br />
<br />
Alex H: Great opportunity to purposely connect with other people in Ann Arbor<br />
- Maker Works wants to do more with us<br />
- Mantras & Missions are similar, but we're very separate.<br />
<br />
Khevna: How we talk about the space:<br />
- A consistent message.<br />
- Mention key things that we do and want to do:<br />
-- We make things<br />
-- We share knowledge<br />
-- We have projects for people<br />
-- Learn by seeing what other projects are happening<br />
- Can we come up with a basic message / points to mention?<br />
- ### Nate can work on some talking points and share with the directors<br />
- ### Khevna can share the list of "Things to bring to promote AHA"<br />
- ### Khevna can put together a list of "Things to do before / leading up to an event promo"<br />
- ### Alex H can have Business Cards finished and ready to print by September 1st<br />
<br />
==(05 min) - Donations Thank Yous? ==<br />
- Money people donated for Computers<br />
- General Donations, etc.,<br />
- ### Nate will make this a part of the AHA Being Closed List of Things to Accomplish, ie: By September 1st thank yous will be sent out.<br />
==(02 min) - Google RISE! ==<br />
### Dana will email the group the Google Rise info<br />
<br />
== Misc. Action Items ==<br />
### Dana send Josh & Khevna access to form for parents to fill out<br />
<br />
==(02 min) - Why AHA is awesome! ==<br />
Summer Camps, excited kids!<br />
<br />
==(01 min) - Landlord Update ==<br />
- Slow. Tuesday August 20th we should have dates.<br />
- We have started communicating with the company that owns the property, along with the property manager (Dena)<br />
<br />
==(01 min) - New Tool Fund ==<br />
### Alex H will bring up new tool fund at the Member Meeting next week<br />
<br />
==The Action Items List - Consolidated==<br />
- Alex H can have Business Cards finished and ready to print by September 1st that we can use / take with us to new events.<br />
- Alex H will bring up new tool fund at the Member Meeting next week<br />
- <del>Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum by August 21st to the All Hands Active Open House + Cookie Competition</del><br />
- <del>Alex Hatch can be the BYB coordinator!</del><br />
- Alex Hatch will let us borrow his AVR Dragon to program the Arduino Chips?<br />
- Andrew has a goal to review and make QB awesome by end of September<br />
- ?? Can we get AHA to provide some staff, computers, and promoting AHA (Oculus Rift Hackathon?)<br />
- <del>Dana send Josh & Khevna access to form for parents to fill out</del><br />
- <del>Dana will email the group the Google Rise info</del><br />
- <del>Dana will talk with Eli of the Ann Arbor District Library by August 21st to the All Hands Active Open House + Cookie Competition</del><br />
- <del>Josh Email the aha members mailing list an update about being closed</del><br />
- <del>Josh W. will invite The Neutral Zone by August 21st to the All Hands Active Open House + Cookie Competition</del><br />
- <del>Josh W. will post a Facebook & AHA event for the open house the evening of August 15th</del><br />
- <del>Josh W. will post a facebook & AHA event for the tea party the evening of August 15th</del><br />
- <del>Josh W. will provide Nate with Ed's email address</del><br />
- <del>Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in</del><br />
- <del>Josh will talk with Jamie to continue facilitating ongoing memberships</del><br />
- Josh: Find someone to email everyone for DMF Madness<br />
- Khevna can put together a list of "Things to do before / leading up to an event promo" that we can use / take with us to new events.<br />
- Khevna can share the list of "Things to bring to promote AHA" that we can use / take with us to new events.<br />
- Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift.<br />
- <del>Khevna will talk with Michigan Hackers by August 21st to the All Hands Active Open House + Cookie Competition</del><br />
- Nate can work on some talking points and share with the directors that we can use / take with us to new events.<br />
- Nate will help run a Saturday October 5th Bootloader Hackathon for Solder Bages<br />
- Nate will make this a part of the "AHA Being Closed" List of Things to Accomplish, ie: By September 1st thank yous will be sent out.<br />
- Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile<br />
- <del>Nate Y will invite A2Geeks via Bob Stack by August 21st to the All Hands Active Open House + Cookie Competition (message via FB, awaiting response -- NY)</del><br />
- <del>Nate Yost will pursue having Ed review the 501c3 by the end of next week. (emailed, awaiting response -- NY)</del><br />
- <del>Zach W. can he talk with Barracuda? by August 21st to the All Hands Active Open House + Cookie Competition</del><br />
- <del>Khevna, Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show to Membership Event on Wednesday, August 21st</del><br />
- Additional Items beyond board meeting<br />
- - <del>Michael G. will maintain AHA financials</del><br />
- - <del>Dana will Update & Print September Monthly Event Listings</del><br />
- - Dana will send Survey out to Parents<br />
- - <del>Dana will write update to donors for Arduino Summer Camp</del><br />
- - <del>Josh will continue communicating with landlord over stench closure</del><br />
- - <del>Josh will communicate with a lawyer re: stench closure</del><br />
- - <del>Josh will continue coordinating work of AHA improvements to space post stench closure.</del><br />
- - Zach will communicate with another lawyer re: stench slosure<br />
- - Khevna & Josh will build out job board<br />
Meeting ends at: 21:02</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:12_DEC_2012_Board_Meeting_Agenda&diff=5957Minutes:12 DEC 2012 Board Meeting Agenda2020-03-15T21:19:38Z<p>Daniel: Daniel moved page 12 DEC 2012 Board Meeting Agenda to Minutes:12 DEC 2012 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
==Action items followup==<br />
* Let's check in on the remaining action items.<br />
<br />
==501c3 update/future==<br />
* An update on things after Nate Y.'s chat with Matt Bower.<br />
<br />
==Finances==<br />
* Where are we at for January?<br />
** Josh/Khevna: Things are looking much better. After paying for the significant items (Rent, MYTH, Internet, iQguys), we have around $1,500 left over. We have >two more weeks in this month to raise another $1,500. <br />
** Josh/Khevna: Membership income this month appears to be around $1,300, that's about $200 more than the average for this year, January should be even better.<br />
** Josh/Khevna: Gaming Station income is up about $100<br />
** Josh/Khevna: Bright Futures income has helped, and is expected to bring in another $400 over the next few weeks (after paying for staff)<br />
*** It has brought in an additional $350 p/month (after paying staff) for the past two months.<br />
<br />
==Newsletter==<br />
* We need to do another one of these. Let's discuss some content for the next one (and also a proposal on its format!).<br />
<br />
==D&O Insurance==<br />
Quick update... Mostly a reminder to Nate Y. to finish this.<br />
<br />
==Taxes==<br />
* JGW: I believe we owe for the past three years at this point. <br />
** Nate Dotz gave us the contact for a lawyer, I have not called him yet : / (I am not sure if this was specific for 501c3 filing process, or our general tax needs. Regardless, I have not made the phone call)<br />
<br />
==LoL Event - JGW==<br />
*JGW: LoL Tournament was a great success in bringing new gamer faces to the place.<br />
** It took about ~100 man hours of work (not including marketing), and the place was effectively closed / non functional for other uses for two days<br />
** We brought in about $50 as a result. Normal Saturday business probably would have brought in ~$100<br />
*** It seems to be general consensus that in the current space, it is difficult to run an event at the right size that is fun, low stress, and worthwhile. It seems like events of this size would not make sense to do very often (ie: Maybe quarterly). That being said:<br />
**** John Spiher is looking into alternative ways to run external events with our name attached to it.<br />
**** Dana had some good suggestions on running more of a ladder or league type event on a weekly/biweekly basis. Similar to having a 'build' night, maybe we could have a gaming night?<br />
<br />
== Roles & Responsibilities - JGW==<br />
* A general run down of what/who/responsibilities can be found at: http://wiki.allhandsactive.com/Staff_Roles<br />
** A lot of people are helping out, some more / some less. There is not a whole lot of oversight at this point. We are using astrid as a basic task check list, but it's not required for people to check things off when they are done, only that they get done. For the most part, we ask people to spend somewhere between 5 to 10 hours p/week helping out. Here is a list of those people, and a very brief explanation / update.<br />
<br /><br />
<br /><br />
* Dan Elliott<br />
** Computers, Electronics Area<br />
** Has been centralizing communication / needs between us and MYTHLOGIC. Also has helped w/3D Printers, general electronics madness. Is supposed to maintain electronics area, but I think this has fallen on the side recently.<br />
** Really really likes headphones. Brings all the hummous to the yard.<br />
<br />
* Taylor Gest<br />
** Shift + Promotions<br />
** Works two shifts<br />
** Talked w/Taylor recently. His current job is pretty much taking pictures and posting simple updates to AHA space. It would be nice to find other ways to get him involved.<br />
** Enjoys taking pictures, good ones!<br />
<br />
* John Spiher<br />
** Promoting Gaming Madness<br />
** Talking regularly with him. Trying to figure out best ways to integrate space, community, existing staff, with his interests.<br />
** Likes to think / focus on bigger picture projects. <br />
<br />
* Jon Huhn<br />
** The Cleaner<br />
** Assists with Isaac's Shift<br />
** Could use some clarification about expectations / goals.<br />
** Comes in and cleans up after me when I forgot to empty the bottles / take out the trash (Josh). Educational direction = human services.<br />
<br />
* Dana Nelson<br />
** Assists w/all manner of madness<br />
** Goal of one grant submission p/month. <br />
** Wants to be loved, and kick ass at the same time. Has lots of knowledge of both gaming / hacker / maker space worlds.<br />
<br />
* Jess Yaeger<br />
** Accountant<br />
** Keeps the books up to date, except this week.<br />
** We pay her to do her job. Wait, crap, that costs money.... Educational interest = teaching.<br />
<br />
* Jessica Lannen<br />
** Shift + Craft Area<br />
** Works one shift, assists w/one other Isaac Shift<br />
** Need to discuss / make sure she's checking up on craft area weekly during shifts.<br />
** Is ridiculously functional.<br />
<br />
* Isaac Perez<br />
** Shift + Assist w/Computers<br />
** Works two shifts, is under 18 so needs an adult : )<br />
** Need to discuss w/Dan to make sure computer situation continues to improve<br />
** Has an amazing attitude when things aren't going well. Always happy to help<br />
<br />
*James Hearn<br />
** Shift + Assist w/Computers<br />
** Works one shift, often comes in another to assist.<br />
** Need to discuss w/Dan to make sure computer situation continues to improve<br />
** Similar to Isaac, great attitude, always happy to help, always writes stuff down.<br />
<br />
* Jamie Finerman<br />
** Membership Duties<br />
** Is converting our current google doc data into Quickbooks so we have a centralized place for all membership information. Goal of January 2013:<br />
*** Handling new membership emails / communication<br />
*** Almost everything occurs in QB.<br />
*** Past due membership hounding<br />
*** Communicating w/members to ensure things are going smoothly<br />
** Is quite cheery, we need more cheery people.<br />
<br />
* Khevna Shah<br />
** Bigger Picture Accounting<br />
** Making sure bills are paid<br />
** Reviewing finances monthly, submitting information / reports to board.<br />
** Goal of January 2013:<br />
*** Make sure we have a working budget<br />
*** How to allocate finances when we have extra to spend.<br />
** Always happy to learn something new and awesome. Is also REALLY good at finding new members.<br />
<br />
* Wry<br />
** Dogfort maintenance<br />
** Helps out a lot w/random things, ie: networking / server madness<br />
** Not afraid to do hard work. Refuses to use general google stuff.<br />
<br />
* Josh Williams<br />
** Shop Manager ?<br />
** Pretends to work three shifts, is often busy / distracted<br />
** I need to clarify what my goals / responsibilities are<br />
** Currently attempting to keep all the above people connected, functioning, and place existing on a day to day basis.<br />
** Currently spending ~25 to 30 hours p/week managing Bright Futures<br />
** Really need to figure out what I'm supposed to be doing : )<br />
<br />
* Tyler<br />
** Has been working his butt off to run more classes, and attempt to get more happening.<br />
** Is not compensated w/membership for this.<br />
<br />
* Nate Yost<br />
** Keeps the website up to date, does awesome things, knows stuff.<br />
** Is not compensated w/membership for this.<br />
<br />
* Shift = A position that involves keeping the store open to the public. Is usually a four hour shift, sometimes five or six hours.<br />
<br />
==Board Meeting Minutes==<br />
Meeting attendees: Tom M., Michael S., Michael G., Dana N., Tom H., Corey T., Greg G.<br />
<br />
Meeting starts at 19:34<br />
<br />
Action items:<br />
* Dana says she will be done Sunday or she is buying us all expensive drinks.<br />
* Tom H. needs help on the specifics of his items<br />
* Tom has credentials for Google Analytics, Twitter.<br />
<br />
501c3 is basically done -- need to contact IRS about how to deal with Schedule E, which is why we are late. May not need accountant to help us with taxes, but if we do need to pay, Matt Bower suggested that our tax liability should be pretty small.<br />
<br />
Yes, we are paying Josh his long-overdue $500 (all in agreement).<br />
<br />
Greg wants us to contact BBC ETC in town to get them to help us write grants.<br />
<br />
Long discussion related to this means we should sit down at some time to develop our "big picture" for the space, and use that to apply for grants.<br />
<br />
On Running events:<br />
<br />
We need to ensure that we organize the cleanup as well as the setup.<br />
<br />
Make labels more permanent on the cores so that we know which ones go where, which peripherals belong to which ones.<br />
<br />
If we do more tournaments, we need to try to raise more money, get more members to make it worthwhile.<br />
<br />
Need to ensure that we have proper infrastructure far ahead of time so that we don't have networking issues/shortage of computers.<br />
<br />
Make sure that if help is needed, it is very apparent that help is needed. Make sure to get adequate help, too.<br />
<br />
Board wants to thank Josh for such a nice list of responsibilities and people! It's very detailed -- thanks.<br />
<br />
Meeting ends at 20:57.</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:12_DEC_2018_Board_Meeting_Agenda&diff=5956Minutes:12 DEC 2018 Board Meeting Agenda2020-03-15T21:19:34Z<p>Daniel: Daniel moved page 12 DEC 2018 Board Meeting Agenda to Minutes:12 DEC 2018 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>- Meeting attendees: Sarah, Craig, Laria, Mike Z., James, Mike G.<br />
<br />
- Meeting started at: 19:45<br />
<br />
- Meeting ended at: 21:00<br />
<br />
<br />
== Board Meeting Protocol ==<br />
<br />
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''<br />
<br />
''* Officer Reports - as needed''<br />
<br />
''* Open Time: For anyone to bring anything up to the Board. If the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''<br />
<br />
==(15m) Open For All==<br />
<br />
* All Are Worthy. All Are Welcome.<br />
<br />
== Governance - Craig ==<br />
<br />
* None<br />
<br />
== Finance - Mike ==<br />
<br />
* Working on invoicing Nostrum and BYB<br />
* Getting debit card activated<br />
* Need to setup autopay on acd.net, meetup, and dte<br />
<br />
== Fundraising - Sarah ==<br />
<br />
* Researching compliance for grants (see https://board.allhandsactive.org/future/)<br />
<br />
== Officer Status Reports ==<br />
<br />
* President (Craig) - Online memberships? Let's disable that for now.<br />
* Vice President (Laria) - None.<br />
* Secretary (James) - None.<br />
* Treasurer (Mike) - figuring out cost of the annex<br />
* Shop Manager (Laria) - we need a fridge clean out process/schedule<br />
* Sysop (Nate) - Not present.<br />
<br />
== Previous Action Items ==<br />
<br />
* Volunteer Spreadsheet (Craig) - this has been completed<br />
* Create a proposal for AHA email simplification (James & Craig) - in process<br />
* Create a few signs that let people know there is a harassment policy and where it's at (Mike Z.) - not done yet, moving to next meeting<br />
* Add the handicap accessibility info to the site and facebook page (Nate) - not done yet, moving to next meeting<br />
* Report back with a camera policy proposal (Craig, Laria, Mike G., Dustin) - defer for another month, a meeting will take place before the next board meeting<br />
* Coordinate with Nate on communications responsibilities (Sarah) - not done yet, moving to next meeting<br />
<br />
== General Agenda Items ==<br />
<br />
* Location of membership/liability forms? - we'll check with the old board<br />
* Starting bylaw review - members will be polled for proposals<br />
* WiFi Guest Network - conversation will continue on the mailing list, board doesn't need to be involved.<br />
* Power Wheels Car - We've asked that a formal proposal be put before the board at the next meeting.<br />
* Safety Committee? - We'll start an adhoc committee.<br />
* Sink in the annex - this will be taken to the membership list<br />
<br />
== Action Items ==<br />
<br />
* Mike G. will contact Merit about Fiber<br />
* Craig & Laria will activate the debit card (there's a pin problem)<br />
* Craig will follow up with Nate about replacing the online membership form with an invitation to come in<br />
* Mike & James will measure the classroom and annex and figure out how much the annex costs us<br />
* Craig will post some fridge signs and start cleaning the fridge regularly<br />
* Update on the status of email transition next meeting (James & Nate)<br />
* Create a few signs that let people know there is a harassment policy and where it's at (Mike Z.)<br />
* Add the handicap accessibility info to the site and facebook page (Nate)<br />
* Report back with a camera policy proposal (Craig, Laria, Mike G., Dustin)<br />
* Coordinate with Nate on communications responsibilities (Sarah)<br />
* Contact prior board and see if any membership/liability forms are in their possession (James)<br />
* Craig will add notes about finding a non-profit lawyer to the board site<br />
* James will ask for bylaw proposals from members<br />
* James will notify Esty of the next board meeting date and that we're looking for some representatives to come.<br />
* Sarah will chair an adhoc safety committee and invite members<br />
* Craig will take the sink to the membership list</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:12_FEB_2014_Board_Meeting_Agenda&diff=5955Minutes:12 FEB 2014 Board Meeting Agenda2020-03-15T21:19:32Z<p>Daniel: Daniel moved page 12 FEB 2014 Board Meeting Agenda to Minutes:12 FEB 2014 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>[[Category:Meeting]]<br />
<br />
Meeting attendees: Larry W., Dana N., Tyler W., Nate Y., Martin S.<br />
<br />
Meeting starts at: 19:07<br />
<br />
Meeting ends at: 21:00<br />
<br />
==(15 min) Open For All!==<br />
- Place for jobs?<br />
<br />
==(5 min) 501c3!==<br />
DONE!<br />
<br />
==(5 min) Facilities Management Update - Josh==<br />
Awaiting response from Dena Isley at MTBU about:<br />
# Emergency Exit still needs foundation support (it works much better, but it's cold due to lack of proper foundation)<br />
# Bathroom floors need replacing, but can't be done until back area is warmer.<br />
# The emergency exit/back alley has a solid layer of ice on the ground. For safety, can a layer of dirt / salt be put down in the alley? <br />
# HVAC / Duct work is failing, and leaks around alley have caused damage, and continue to do damage (salt/water leaked onto computer/CNC equipment). <br />
## Requested meeting with landlord about patching these up.<br />
# The front door sticks open. Brrrr : )<br />
# The stench smell still comes in from time to time. Last we heard was that Guardian was going to do a follow up inspection / possibly try and pump smoke through the system again to find leaks, but I have not heard an update on this. Do you know what the status of this is?<br />
# Backroom rewiring (should we make a plan for multi-use of power tools & small back room?)<br />
## Yes, let's make plans. We have some plans already in place somewhere on the wiki.<br />
# BYB Agreement (placeholder until Josh returns) - need something that sets expectations for BYB & Members. With CNC removal all workspaces are in use by BYB.<br />
<br />
New carpeting for the win. Need to start vacuuming : )<br />
<br />
==(5 min) Financial Update - Josh==<br />
===Monthly Update===<br />
*[https://drive.google.com/file/d/0B9x4RIcqwUojMldfVFFySXZxSmFsSHNQV08telhUVHJ5dGhB/edit?usp=sharing January Profit & Loss Statement: PDF]<br />
**+$250 of January membership dues was JUST paid, which puts our January Membership Dues up to where it should be. That is '''not''' reflected in these files.<br />
*[https://drive.google.com/file/d/0B9x4RIcqwUojcUpJZml2QzlNT3U3OU5Lb1pySTRpTGpKanpn/edit?usp=sharing January Profit & Loss Statement: CSV]<br />
*[https://drive.google.com/file/d/0B9x4RIcqwUojZ0VLMnkweFNVVzRkd3dxUHUtX1ZyRC14YzdZ/edit?usp=sharing 2013 Profit & Loss Statement]<br />
* Tyler needs to get paid back for food he bought.<br />
* Martin has possible interest from UMSI, UROP (UM groups) to buy group memberships.<br />
<br />
'''Account Balances as of 2/9/2014'''<br />
*Paypal: $1460<br />
*TCF: $1771<br />
*Cash: $200<br />
*Undeposited Check: $300<br />
<br />
*Total Cash: $3731<br />
<br />
'''Non-standard Upcoming Expenses'''<br />
*$850: IRS Check<br />
<br />
'''Back Membership Dues Owed:'''<br />
*~<del>$300</del> $50 December<br />
*~<del>$300</del> $50 January<br />
*(This was previously ~$600, but $500 of it has now been paid, woohoo!)<br />
<br />
'''~50 Active Members'''<br />
*~36 Active Paying Members for a total of $1085 in monthly recurring income<br />
*4 members that have annual memberships and are not included in that recurring income #<br />
*10 Staff that have membership but are not paying monthly dues<br />
<br />
*January leaves us with plenty of potential to be more awesome : ) We've survived the past three months due to remaining Bright Futures income. We also have some extra money right now due to annual membership payments from Zach & Nate.<br />
<br />
*Come April/May we'll be pretty ugly if we don't increase our monthly income by about $500. <br />
<br />
*The AT&T Line was canceled, Comcast upgraded. Phone line install should be happening this week.<br />
<br />
*If you have questions on any of this, I'll do my best, but I will probably be unable to answer until I get back (02/16/2014)<br />
<br />
<br />
*Any news on Quickbooks Improvements?<br />
* * Spoke briefly with Johnnele last week, she is looking into it.<br />
<br />
==(15 min) Fundraising! - Dana & Larry==<br />
* Collect Fundraising Surveys (we decide to postpone this a bit, see below)<br />
<br />
Board receives Hardcopies of "The Board's Role in Raising Money", and "Fifty-Three Ways for Board Members to Raise $1000" from Larry<br />
<br />
Board will be circling three things you find interesting in the hardcopies. Also fill in the fundraising surveys based on the reading.<br />
<br />
Nate will create an AHA sub-calendar for fundraising.<br />
<br />
We need some basic business cards to give out to folks anytime we talk about AHA.<br />
<br />
We identify a list of potential donors on the "Fundraising Status Report - 2/12/14" (gdocs)<br />
<br />
==(5 min) Governance - Nate Y==<br />
* Collect Conflict of Interest Forms from Board Members<br />
* Collect Conflict of Interest Forms from Staff (Josh?)<br />
* Establish Term Transition from 6 months to 1 year staggered<br />
<br />
We need to identify at least two (max three) board members who don't want to remain on the board for the whole year so we can start staggering terms in April. Tyler has volunteered to not run in April.<br />
<br />
* Begin process of identifying next term candidates<br />
<br />
Start collecting possible candidates at the Membership Meeting (tentatively March 4, with cake).<br />
<br />
==(10 min) AHA Representing at==<br />
We need to have a calendar listing of all upcoming events so that members can help out with some of these events.<br />
<br />
Is there anything else coming up that we are presenting at? PenguiCon? NotaCon? Add to list if so!<br />
<br />
Dana is resigning the Makerspace stuff with Penguicon, Nate maybe "take over" or something.<br />
<br />
===2/18 - [http://www.meetup.com/a2newtech/events/150900402/ A2 Newtech]===<br />
* When: Tuesday, February 18th 6:30pm -?<br />
* Where: Law School, South Hall, Room 1225<br />
* Lead: Josh has point, but is asking if we can get at least one other person from AHA involved<br />
* Nate can also go, Martin?<br />
* Contact: Zach Steindler<br />
* What: Talking about AHA for five minutes in front of engineers, small business owners, entrepreneurs, etc, followed up by 5 minutes of questions.<br />
* Needs: One or two people to help out w/presentation, possibly w/talk.<br />
<br />
===3/1 - [https://www.facebook.com/events/1398277030429649/ GameStart School Open House]===<br />
* When: March 1st, setup at 9am, event 10am to 2pm<br />
* Where: Menlo (next door to AHA)<br />
* Lead: Josh is on the lead with this. Larry/Tyler have offered to help.<br />
* Contact: Sarah Turner at GameStart<br />
* What: Bringing an Oculus Rift + computer for people to play MineCraft on. What else? MineCraft Perler Beads? <br />
* It's RIGHT next door, is going to attract a LOT of kids + parents + tech groups<br />
** Suggestions? : )<br />
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.<br />
<br />
===3/15 - TedX UM===<br />
<br />
===3/26 - UMSI MakerFest March===<br />
* March 26 tentatively from 12-2 p.m, setup probably ~10am.<br />
* Where: Michigan Union (Pendleton Room).<br />
* Lead: Josh/Tyler/Martin/Larry?<br />
* Contact: Heather Newman<br />
* What: Arduino Drop in Workshops + 3D Scanning?<br />
* It's downtown Ann Arbor, reaches lots of UM students interested in making, and the UMSI group has helped us out a ton! They seemed to really like what we did in December (Drop in Arduino Workshop). Adding 3D Scanning would be delicious icing.<br />
** Suggestions? : )<br />
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.<br />
<br />
===4/4 - [http://festifools.org/ FoolMoon - We partner w/AADL (FESTIFOOLS MAYBE but this is not meant to cover that)]===<br />
* When: April 4th Dusk to Midnight, setup?<br />
* Where: ~Main/Ashley/Washington downtown Ann Arbor<br />
* Lead: Josh & Tyler lead last year, happy to help, but maybe a different lead? Tyler and Dana want to make luminary kits (3-color LEDs, controllable for color?). Head projector platforms with games again? Tyler on point!<br />
* Contact: Eli Neiburger at AADL<br />
* What: Just rock the projectors?<br />
* Needs: We are currently waiting feedback from Eli, but we have agreed to work with them on the FoolMoon portion.<br />
<br />
===4/10-4/13 - Notacon===<br />
* April 10-13<br />
<br />
===4/26 - [http://northquad.umich.edu/ai1ec_event/north-quad-makerfest/?instance_id= UMSI MakerFest April] - We've been invited but haven't said yes yet. ===<br />
* April 26 1:00P-4:00P<br />
* North Quad Space 2435<br />
* Lead: Josh can unless someone else super wants to : ) Martin take lead? <br />
* Contact: Stephen Liu<br />
* Arduino Drop in Workshops + 3D Scanning?<br />
* It's downtown Ann Arbor, reaches lots of UM students interested in making, and the UMSI group has helped us out a ton! They seemed to really like what we did in December (Drop in Arduino Workshop). Adding 3D Scanning would be delicious icing.<br />
** Suggestions? : )<br />
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.<br />
<br />
===4/26 - Lehigh Valley Mini Maker Faire===<br />
* Also April 26th! - See tyler for details.<br />
<br />
===5/2-5/4 - PenguiCon===<br />
* May 2-4<br />
<br />
===5/10 - A2 Mini Maker Faire===<br />
<br />
===5/16 - Tech Twilight===<br />
<br />
===6/12-6/15 - Steamtopia===<br />
* June 12-15<br />
<br />
===7/17-7/20 - Detcon1===<br />
* July 17-20<br />
<br />
http://detcon1.org/<br />
There will be a Makerspace - 2Dkits will be supplying a custom Blinkie. Would AHA like to teach soldering?<br />
<br />
===7/26-7/27 - Detroit Maker Faire===<br />
* July 26-27<br />
<br />
==Previous Action Items!==<br />
===Completed Items===<br />
* All: Print and Sign 501c3<br />
* All: Bylaws, Standing Rules, Conflict of Interest read over by 11:59pm on Sunday Jan. 12th<br />
* All: Bylaws, Standing Rules, Conflict of Interest Have voted on by 11:59pm on Wednesday, the 15th of January<br />
* All: 12/18/2013 - Will provide options for UMSI Volunteer Day in January<br />
** Dana: AHA Kids Propaganda, ie: Tri Fold Brochure, Poster (ie: 11x17 in hallway)<br />
* Dana ?? - Will make sure Calendar, AHA Events Web Page, and Monthly Printed Poster up to date with events<br />
* Josh 12/20/2013 - Will have two keys and codes ready for MHardware Group<br />
* Josh: Stench still happens '''Get log happening with John - When & How Long<br />
* Larry: Will update standing rules for Friday<br />
* Larry: Facilitate $ for 501c3<br />
* Martin ?? - Will communicate with Josh & Dana about events & improving the process<br />
* Martin ?? - Will pursue options for covering financial work AHA needs doing (Andrew has jumped ship)<br />
* Tyler ?? - Will meet with Josh on Sunday to start reviewing what 'space management' means<br />
* Nate: Will implement a policy page for borrowing tools<br />
* Zach: Is willing to pay to get more trifold brochures made<br />
<br />
===Open Items===<br />
* All: Put in documents supporting 501c3 (Copies of testimonials, articles, etc.)<br />
* All: Mail 501c3<br />
* All: Martin submits updated wiki: If we could comment when that gets sent out<br />
* Dana 01/01/2014 - Will work with Nate to have a rough draft of a plan of action on how to increase Staff involvement. Nate and Dana will meet at the next GSD.<br />
* Dana 01/14/2014 - Will work with Nate to have a the plan of action implemented with Staff<br />
* Dana: Get "Making Stuff" info from Josh and promote on Arbor Web, Parent web sites, etc.<br />
* Dana: Meet up to rock out Staff Goals w/Josh & Nate (Getting Shit Done Meeting: 4th Wednesday)<br />
* Larry: Will make sure everything involving memberships is documented and taken care of. Still working on it<br />
* Larry - Will provide an update on state of membership process. Still working on it.<br />
* Larry - Will address Landlord should any egregious events arise. Gerald is the new facilities person at UTI.<br />
* Larry: Forward New.org board info data to the board crew! Done.<br />
* Martin: Go over with Josh Quickbooks Data entry! Still working on it.<br />
* Martin: Work with Josh to get flier done one week before end of January. Still working on it (Feb?)<br />
* Martin: When posting events to mailing list: Good to include times in event listing updates<br />
* Tyler: Ongoing: make sure everything involving space maintenance is documented and taken care of<br />
* Nate: D&O Insurance<br />
* Nate: Get PDF/Electronic version of insurance policy and share with board<br />
* Nate: Meet up to rock out Staff Goals w/Dana & Josh (Getting Shit Done Meeting: 4th Wednesday)<br />
* Nate/Josh: Need to email mpowered group to do 3DPrinter training<br />
* Nate/Dana/Josh: * Larry: Get measurements of the sign upstairs using the power of math + cameras<br />
* Nate: Ongoing: Will continue to work with Staff to better coordinate their interests & availability<br />
* Nate: Ongoing: Will make sure everything involving staff is documented and taken care of<br />
* Josh 12/20/2013 - Will provide an update to the AHA group about state of facility issues (Heat, Carpet, Emergency Exit)<br />
* Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)<br />
* Josh: Get Dana Copy/Paste info for NOVA/PBS Event for Arborweb, etc.<br />
* Josh: Get a good sized mat for front door, talk with Zach (awaiting response from Zach)<br />
* Josh: Share with Martin the google org document for Doc Organization<br />
* Josh: Sit down with Martin and Clean Shit Up (old/dead docs)<br />
* Josh: Meet up to rock out Staff Goals w/Dana & Nate (Getting Shit Done Meeting: 4th Wednesday)<br />
**Started [http://wiki.allhandsactive.com/First_Day_on_the_Grind First Day] / [http://wiki.allhandsactive.com/Second_Day_on_the_Grind Second Day] Staff expectations/guide documents<br />
* Josh: Work with Martin to get flier done one week before end of January<br />
* Josh: When posting events to mailing list: Good to include times in event listing updates<br />
* Tyler: When posting events to mailing list: Good to include times in event listing updates<br />
* Tyler: Communicate with Zach about getting Floor Mat(s) for the upstairs entrance. Emailed, asked Josh about mat size.<br />
* Tyler: Work with Nate, Josh, and Martin to integrate event automation : )</div>Danielhttps://wiki.allhandsactive.org/index.php?title=Minutes:12_FEB_2020_Board_Meeting_Agenda&diff=5954Minutes:12 FEB 2020 Board Meeting Agenda2020-03-15T21:19:28Z<p>Daniel: Daniel moved page 12 FEB 2020 Board Meeting Agenda to Minutes:12 FEB 2020 Board Meeting Agenda without leaving a redirect</p>
<hr />
<div>= Agenda =<br />
<br />
* Reportbacks from Active Systems & Working Groups - 10m<br />
** current status, upcoming work, needs<br />
** Marketing - Nate Y. - nothing to report since last month<br />
** Financial - Mike Z. - Spreadsheet for financial health done!<br />
** Governance - James K. - Vote to include James on the Board<br />
* Announcements<br />
** A2Yasm - Mike Z. would like to advertise us there. James K. and Nate Y. can chip in to get make us a sponsor?<br />
<br />
=== Things that are Actually Happening ===<br />
<br />
* Group Memberships? - 10m<br />
** There's a company that is interested in buying some floating memberships... Cat-tree build night! :3 - James K.<br />
** Floating membership concern also. How can we ensure that everyone who uses it is properly trained and aware of how things work/contribute positively to the culture at AHA? Proposal to use a chaperone system, with named users having a card assigned to them personally, and other members could be their "guests". Emphasize that we are a community space, have robust on-boarding for these folks (and really all members). $100/mo./member business cost as a proposed starting point for such arrangements, or have a base cost ($200?) + $50/per-member over two? - James K., Mitchell N.<br />
* Finances & Future Plans - 15m<br />
** Corporate Sponsorships, Employee Benefit Memberships, Open House to court sponsors<br />
*** Mostly covered already, some stuff below...<br />
** Nostrum has moved out, Mike and James sat down to figure out the current financial situation. We're at $1300/mo. loss reliably, which is just over 4 months left at current rate of income. Proposal is to dump the Annex (costing ~$400/mo. currently), maybe to be able to pick it up later. The immediate and easy option is to haggle with Oxford to see what options we have on the table first.<br />
** Mitchell: cost-minimizing is not an ideal route for hackerspaces in the long-term.<br />
** James: we don't have much in the way of costs to cut.<br />
** James: attracting new members is useful, but also partnering with more non-profits to make ourselves more involved in the community is more effective long-term.<br />
** The Annex<br />
* Oxford work orders & relationship - 5m<br />
** Let's just move the stuff out of the back room there so they can get the pipes work done, then let them know we're waiting on them.<br />
* Upcoming Class/Events and Advertising them - 10m<br />
** Regular Thursday Repairsday - Mitchell needs help. Would still like this to continue as a weekly event. In theory it's a accessible and good for the community. The reality is that only a couple people have actually come, and it needs more visibility/marketing, and have a few more people interested in helping out in anticipation of having more people.<br />
*** Mike and James: making a press release for a slow news day (MLive, A2 Observer, etc.).<br />
*** Mitchell: starting with the lower-hanging fruit, like social media, to get even a few folks coming in, so we're not overwhelmed.<br />
*** James: check with AADL to see if we could get them to help promote. Also flyers!<br />
*** Mitchell: Borrow Repair Cafe Network branding/join with their network?<br />
** Other classes Mike wants to schedule March and April laser training, will take a break for February.<br />
*** Ways to make teaching classes better: Nate: have a go-to curriculum already made so we can easily get other teachers on-boarded<br />
*** James: publicize better, because prepping for hours and teaching to only one or two people stinks. Making sure the space is clean so that you don't waste time cleaning before class-time. Reach out to people who seem interested in teaching, and offer to help out as much as possible. Publicize the result of the classes (pictures!) on social media.<br />
*** Ndu: will send out an email to volunteers to see if anyone would like to teach a class as part of their volunteer commitment.<br />
*** Mitchell: fluorescent tube lighting in the classroom -- lighting sucks.<br />
*** Mike: also maybe LED strips with switches? <br />
* The Website - 5m<br />
** James: asking for help -- can we convert issues raised on the email list thread into Github issues? Volunteers?<br />
** James: any reason not to go live now? Mitchell: it still seems a little generic, specifically images. Can we have a photo-shoot day to fill in these gaps?<br />
* Naloxone kit (two doses, nasal spray; reverses opioid overdose) stocked in first-aid supplies. Basic how-to: https://www.youtube.com/watch?v=hGVSaO1oxpg , https://www.youtube.com/watch?v=r788rTfAf9Y - 5m<br />
** Volunteering - 5m:<br />
*** James: we should have backups for all our committees, and we need that for volunteering, since it's very integral to AHA.<br />
*** Ndu: open to that idea; and also we should do the same with Finances (Mike agrees).<br />
*** Mitchell: we should have a list of "open committee positions".<br />
*** Mike: "All Hands" (Agile-ish stand-up) meeting to get people rapidly involved.<br />
*** Mitchell: Mention these All Hands meetings to new members during on-boarding.<br />
*** Mike: Let's call "committees", "working groups". Mitchell: or "systems"!<br />
<br />
=== Things that are ideas ===<br />
<br />
* Streamlining process for new members - 5m<br />
* Weekly "All Hands"(tm) meetings - 5m<br />
* Communication/Lead Tracking - 5m<br />
* Member Tracking System - 5m<br />
<br />
= Reportbacks =<br />
<br />
* things we accomplished, things we need, etc.<br />
<br />
= Decisions =<br />
<br />
* we decided to be awesome<br />
* We need to do (group) member on-boarding better<br />
* Improve classroom lighting<br />
* Website feedback needs to go into github issues<br />
* Do a photoshoot day for website<br />
* Maintain a list of open committees/working groups/systems<br />
<br />
= Action Items =<br />
<br />
* Thing that needs to be done<br />
** People/Workgroups responsible<br />
** Deadline/Estimate<br />
* Drinking water supply? -- James ($), Mitchell will ask Daniel S. how to get deliveries.<br />
* Penguicon (April 24-26 @ Westin Southfield)/AACME (May 17 12p-5p @ AADL Main Branch) solder projects? Respond to AADL, send out call for interested parties on the Member List - Nate Y.<br />
* A2Yasm - Mike Z. to get an AHA mention/sponsor spot? James K. and Nate Y. can chip in some dollars.<br />
* "James on the Board" vote - Laria (Nate, Adam, and Ndu have voted yes)<br />
* Decide on "group membership" rates - James/Mitchell?<br />
* Contact Oxford to discuss Annex - ??? (very important, but nobody assigned yet)<br />
* Move stuff out of back room to give pipes access to Oxford - Ndu<br />
* Communicate with volunteers to see if they want to teach a class - Ndu<br />
* Improve classroom lighting - Mike and Nate (low radio interference LEDs?)<br />
* Send out blurb on Naloxone - Nate<br />
* Run the inaugural stand-up meeting - Mike/Mitchell</div>Daniel