View source for Minutes:12 FEB 2014 Board Meeting Agenda

[[Category:Meeting]]

Meeting attendees: 

Meeting starts at: 

Meeting ends at: 

==(15 min) Open For All!==
==(5 min) 501c3!==
==(5 min) Facilities Management Update - Josh==
Awaiting response from Dena Isley at MTBU about:
# Emergency Exit still needs foundation support (it works much better, but it's cold due to lack of proper foundation)
# Bathroom floors need replacing, but can't be done until back area is warmer.
# The emergency exit/back alley has a solid layer of ice on the ground. For safety, can a layer of dirt / salt be put down in the alley? 
# HVAC / Duct work is failing, and leaks around alley have caused damage, and continue to do damage (salt/water leaked onto computer/CNC equipment). 
## Requested meeting with landlord about patching these up.
# The front door sticks open. Brrrr : )
# The stench smell still comes in from time to time. Last we heard was that Guardian was going to do a follow up inspection / possibly try and pump smoke through the system again to find leaks, but I have not heard an update on this. Do you know what the status of this is?
# Backroom rewiring (should we make a plan for mutli-use of power tools & small back room?)
# BYB Agreement (placeholder until Josh returns) - need something that sets expectations for BYB & Members.  With CNC removal all workspaces are in use by BYB.

New carpeting for the win. Need to start vacuuming : )

==(5 min) Financial Update - Josh==
# Monthly Update
# Any news on Quickbooks Improvements?

==(15 min) Fundraising! - Dana & Larry==
* Collect Fundraising Surveys


==(5 min) Governance - Nate Y==
* Collect Conflict of Interest Forms from Board Members
* Collect Conflict of Interest Forms from Staff (Josh?)

==(10 min) AHA Representing at==
Is there anything else coming up that we are presenting at? PenguiCon? NotaCon? Add to list if so!

===[http://www.meetup.com/a2newtech/events/150900402/ A2 Newtech]===
* When: Tuesday, February 18th 6:30pm -?
* Where: Law School, South Hall, Room 1225
* Lead: Josh has point, but is asking if we can get at least one other person from AHA involved
* Contact: Zach Steindler
* What: Talking about AHA for five minutes in front of engineers, small business owners, entrepreneurs, etc, followed up by 5 minutes of questions.
* Needs: One or two people to help out w/presentation, possibly w/talk.
===[https://www.facebook.com/events/1398277030429649/ GameStart School Open House]===
* When: March 1st, setup at 9am, event 10am to 2pm
* Where: Menlo (next door to AHA)
* Lead: Josh is on the lead with this.
* Contact: Sarah Turner at GameStart
* What: Bringing an Oculus Rift + computer for people to play MineCraft on. What else? MineCraft Perler Beads? 
* It's RIGHT next door, is going to attract a LOT of kids + parents + tech groups
** Suggestions? : )
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.
===UMSI MakerFest March===
* March 26 tentatively from 12-2 p.m, setup probably ~10am.
* Where: Michigan Union (Pendleton Room).
* Lead: Josh/Tyler/Nate?
* Contact: Heather Newman
* What: Arduino Drop in Workshops + 3D Scanning?
* It's downtown Ann Arbor, reaches lots of UM students interested in making, and the UMSI group has helped us out a ton! They seemed to really like what we did in December (Drop in Arduino Workshop). Adding 3D Scanning would be delicious icing.
** Suggestions? : )
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.
===[http://festifools.org/ FoolMoon - We partner w/AADL (FESTIFOOLS MAYBE but this is not meant to cover that)]===
* When: April 4th Dusk to Midnight, setup?
* Where: ~Main/Ashley/Washington downtown Ann Arbor
* Lead: Josh & Tyler lead last year, happy to help, but maybe a different lead?
* Contact: Eli Neiburger at AADL
* What: AHA helping build something with the AADL. Last year we had head mounted projectors that the crowd could play games on!
* Needs: We are currently waiting feedback from Eli, but we have agreed to work with them on the FoolMoon portion.
===[http://northquad.umich.edu/ai1ec_event/north-quad-makerfest/?instance_id= UMSI MakerFest April] - We've been invited but haven't said yes yet. ===
* April 26 ? ? 
* North Quad Space 2435
* Lead: Josh can unless someone else super wants to : )
* Contact: Stephen Liu
* Arduino Drop in Workshops + 3D Scanning?
* It's downtown Ann Arbor, reaches lots of UM students interested in making, and the UMSI group has helped us out a ton! They seemed to really like what we did in December (Drop in Arduino Workshop). Adding 3D Scanning would be delicious icing.
** Suggestions? : )
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.

===Detcon1===
http://detcon1.org/
There will be a Makerspace - 2Dkits will be supplying a custom Blinkie.  Would AHA like to teach soldering?

==Previous Action Items!==
===Completed Items===
* All: Print and Sign 501c3
* All: Bylaws, Standing Rules, Conflict of Interest read over by 11:59pm on Sunday Jan. 12th
* All: Bylaws, Standing Rules, Conflict of Interest Have voted on by 11:59pm on Wednesday, the 15th of January
* All: 12/18/2013 - Will provide options for UMSI Volunteer Day in January
** Dana: AHA Kids Propaganda, ie: Tri Fold Brochure, Poster (ie: 11x17 in hallway)
* Dana ?? - Will make sure Calendar, AHA Events Web Page, and Monthly Printed Poster up to date with events
* Josh 12/20/2013 - Will have two keys and codes ready for MHardware Group
* Josh: Stench still happens '''Get log happening with John  - When & How Long
* Larry: Will update standing rules for Friday
* Larry: Facilitate $ for 501c3
* Martin ?? - Will communicate with Josh & Dana about events & improving the process
* Martin ?? - Will pursue options for covering financial work AHA needs doing (Andrew has jumped ship)
* Tyler ?? - Will meet with Josh on Sunday to start reviewing what 'space management' means
* Nate: Will implement a policy page for borrowing tools
* Zach: Is willing to pay to get more trifold brochures made

===Open Items===
* All: Put in documents supporting 501c3 (Copies of testimonials, articles, etc.)
* All: Mail 501c3
* All: Martin submits updated wiki: If we could comment when that gets sent out
* Dana 01/01/2014 - Will work with Nate to have a rough draft of a plan of action on how to increase Staff involvement
* Dana 01/14/2014 - Will work with Nate to have a the plan of action implemented with Staff
* Dana: Get "Making Stuff" info from Josh and promote on Arbor Web, Parent web sites, etc.
* Dana: Meet up to rock out Staff Goals w/Josh & Nate (Getting Shit Done Meeting: 4th Wednesday)
* Larry: Will make sure everything involving memberships is documented and taken care of
* Larry ?? - Will provide an update on state of membership process
* Larry ?? - Will address Landlord should any egregious events arise
* Larry: Forward New.org board info data to the board crew!
* Martin: Go over with Josh Quickbooks Data entry!
* Martin: Work with Josh to get flier done one week before end of January
* Martin: When posting events to mailing list: Good to include times in event listing updates
* Tyler: Ongoing: make sure everything involving space maintenance is documented and taken care of
* Nate: D&O Insurance
* Nate: Get PDF/Electronic version of insurance policy and share with board
* Nate: Meet up to rock out Staff Goals w/Dana & Josh  (Getting Shit Done Meeting: 4th Wednesday)
* Nate/Josh: Need to email mpowered group to do 3DPrinter training
* Nate/Dana/Josh: * Larry: Get measurements of the sign upstairs using the power of math + cameras
* Nate: Ongoing: Will continue to work with Staff to better coordinate their interests & availability
* Nate: Ongoing: Will make sure everything involving staff is documented and taken care of
* Josh 12/20/2013 - Will provide an update to the AHA group about state of facility issues (Heat, Carpet, Emergency Exit)
* Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)
* Josh: Get Dana Copy/Paste info for NOVA/PBS Event for Arborweb, etc.
* Josh: Get a good sized mat for front door, talk with Zach (awaiting response from Zach)
* Josh: Share with Martin the google org document for Doc Organization
* Josh: Sit down with Martin and Clean Shit Up (old/dead docs)
* Josh: Meet up to rock out Staff Goals w/Dana & Nate  (Getting Shit Done Meeting: 4th Wednesday)
**Started [http://wiki.allhandsactive.com/First_Day_on_the_Grind First Day] / [http://wiki.allhandsactive.com/Second_Day_on_the_Grind Second Day] Staff expectations/guide documents
* Josh: Work with Martin to get flier done one week before end of January
* Josh: When posting events to mailing list: Good to include times in event listing updates
* Tyler: When posting events to mailing list: Good to include times in event listing updates
* Tyler: Communicate with Zach about getting Floor Mat(s) for the upstairs entrance
* Tyler: Work with Nate, Josh, and Martin to integrate event automation : )