View source for Minutes:10 FEB 2021 Members Meeting Agenda

Meeting begins: 

Meeting ends: 
 
Participants: 

= Agenda =
* Announcements/new business - 10m
* Membership update - 5m - Joe
** Process Improvement meeting results/discussion - 15m - Nate
* Financial update - 5m - Joe
* Events - 10m - Nate
* Old business updates

= Notes =
* Announcements/new business:

* Membership update:
** Initial pass at mapping out the current membership processes, and some ways we can improve it, happened on 1/19.  Notes from that meeting were put in Matrix in #Operations.  Next step is to try and implement some of these improvements.
** Discuss!
*** Old business, but related stuff pulled in here:
**** Motion to replace new-member vouching system with n-hours of volunteering/vote on it? - James
*** Create an "exit survey" that can help identify why a person is leaving, but also can try and convince them to stay by pointing out our reduced cost options available.
***  Make sure we are on-boarding new members consistently -- specifically we should try much harder to ensure that they join the mailing list (using an "opt-out" basis, even?).  This needs to be a specific part of the on-boarding process that is always done, possibly during the point at which we add them to the membership roster.
*** James: get feedback from new members on how the process currently works, and see how we can use that information to get the above things done.

* Financial update:
** https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
** Thank you notes for the end-of-year fundraiser sent out!

* Outreach:
** Thank you notes for the end-of-year fundraiser sent out!
** Corporate donations/solicitations - David
*** Probably won't get started until end of the month or so, check in again.
** James will reach out to his contacts to see if we can get more guidance on how to raise funds.
* Events:
** Seasonal Solder-kit build-along -- Cupid Edition: This Saturday @ 6:30PM!
** Pick a kit for St. Patty's? -- Nate will look around this weekend.
** ATMegaZero class - David
** Companion bots with Alex G. - David
** Old business:
*** Joe is adding places to promote events to a page on our wiki: [[Promoting][ ...And also adding a cross-promotion section

* Older Business:
** Volunteering:
*** A task that could be done is to pull the list of donors/sponsors (via GoFundMe, Duo, etc.).  Also DigitalOcean for hosting our website.  Also SPARK, maybe?
*** James would like to figure out how to get our name on the list (presumably through the various schools) for future volunteers.  This was also a suggestion from our Nation of Makers call: reach out to schools and other volunteer hubs to attract more help.
**** Improve the process to find and recruit volunteers
**** Joe recommends following suite of another space that has "job descriptions" for new volunteers, so that they can start up doing something well-defined instead of some nebulous "volunteering time":  https://www.acemakerspace.org/monster-corps/ https://www.acemakerspace.org/member-contribution-portal/
**** Volunteer hour tracking
**** Lonely Space Hardware cleanup/organization effort -- When do we want to do this? Ask James for update.
** Events:
*** Joe connected with two people from Nation of Makers who are possibly interested in cross-promoting classes with similarly-sized hackerspaces.
*** Another hackerspace would be interested in having us check out their bi-weekly show-and-tell events -- microcontroller/electronic. https://www.meetup.com/Robot-Garden/events/gvcgvrybcqbqb/
*** Are we allowed to post upcoming classes in the NoM group? 
** Bylaws revision:
*** Nothing really to report here since James is busy with a lot of other things; so just keeping it on the radar.  We all agree that the bylaws could use a little attention after 5+ years, especially to better fit how the organization has been running (or could be run!).  Follow-up again next month.