Minutes:19 June 2016 Planning Meeting

Attendance:

Alec M, Alex W, Nick R, Nate Y. (note: The meeting started pretty late, and Nick had to leave before we commenced)

Meeting Notes:

• try to use stripe payments?
• figuring classes
  • plan curriculum
  • plan how long, 1/2/3 hours
  • incentivise instructors to teach
  • try to have a meeting once a year (maybe twice) to plan all classes
  • charge more for classes
  • pay ahead of time for classes
  • use APIs to make meetup/our payment page?
  • try to have back up instructors for core classes
  • try to have SOP for how to teach core classes
  • instructor classes, to train how to teach core classes
  • account for people retaking class?
  • master list of people who have taken lists
  • some kind of different color RFID card for non members, to use laser but not get in door.
    • this way you know they aren't a member.
    • staff key, do they can make sure a non member without a key pays.

• need to reevaluated administrative requirements when we make changes
• putting sign by back door
  • getting light for back door?
  • snow removal for back door?

• have meeting for fill out admin events
  • figure out check points for events, to prepare for an event
  • check point to be completely done with prep.

• try to have classes figured out 1 month before welcome week
  • have one of each class in the open house
  • need to get fall open house fliers.

• survey of nfc cards vs keychain?
• try to use strip more
• figuring classes
  • plan curriculum
  • plan how long, 1/2/3 hours
  • incentivise instructors to teach
  • try to have a meeting once a year (maybe twice) to plan all classes
  • charge more for classes
  • pay ahead of time for classes
  • use APIs to make meetup/our payment page?
  • try to have back up instructors for core classes
  • try to have SOP for how to teach core classes
  • instructor classes, to train how to teach core classes
  • account for people retaking class?
  • master list of people who have taken lists
  • some kind of different color RFID card for non members, to use laser but not get in door.
    • this way you know they aren't a member.
    • staff key, do they can make sure a non member without a key pays.

• need to reevaluated administrative requirements when we make changes
• putting sign by back door
  • getting light for back door?
  • snow removal for back door?

• have meeting for fill out admin events
  • figure out check points for events, to prepare for an event
  • check point to be completely done with prep.

• try to have classes figured out 1 month before welcome week
  • have one of each class in the open house
  • need to get fall open house fliers.

• survey of nfc cards vs keychain?

Immediate Action Items:

• Have another meeting with more members within the next 45 days, to plan out the class schedule and teachers; as well as the September Open House.
• Ideally, we can have one class a day after the open house, to really drum up interest in the space.