Minutes:10 MAY 2023 Members Meeting Agenda

Meeting begins: 1912

Meeting ends: 1957

Participants: Nate Y., Brian J., James K., Donovan P., David G.

Agenda

• Announcements/new business - 10m
• Operations
• Financial
• Membership
• Outreach
• Education

Minutes

• Announcements/new business:

• Operations:
  • Cricut Updates - David G.
    • Bringing it next Thursday
  • Updates/plans for planer and sewing machine
    • Nate asked Joe for an update in #Operations
  • Signage/SEO updates - Jeremy H.
    • Joe would like to work on the column in an expedient manner.
    • No updates for column or signage since those folks are not at the meeting.
  • Future tool plans/SOPs for Roland CNC, resin 3d printer, other unused machines/tools? - Nate Y.
    • James said he will investigate getting the Roland CNC running
      • James found a manual! And Andrew shared some videos on how to set it up.
      • Will try to roll this into the curriculum for the May CNC class.

• Financial:
  • Financial health outlook/Current Profit and Loss updates, Quickbooks migration progress - Joe D., James K.
    • Financial Position: https://drive.google.com/file/d/1i0UmQWItgskDlskYeAPT9rDsTDRQDHFD/view
    • Financial Activity YTD: https://drive.google.com/file/d/1CxhrUdObU6CgYDcgtmuU1iKTGPqSS3o6/view
    • James was able to get the the April financials done by himself, so will be able to pass on this knowledge.
    • Documenting/passing knowledge onto others (e.g. Nate).
      • James will set up something with interested parties in the next month.
  • County/MEDC grants updates - James K., Nate Y., others?
    • Still interest in moving forward with this, but no bandwidth this month. Will keep this on the minutes so we don't forget to do it!
  • Michigan Nonprofit Relief Fund - Nate Y.
    • No time available to get this done. Will keep eyes open for other opportunities in the future.
  • Fundraising ideas - further discussion on any of the below items? - James
    • Add AHA "Alumni" section to newsletters. Highlight some of their accomplishments, projects, etc.. Would help us get more exposure to more social networks.
      • James: this is a very actionable thing to do to flesh out our monthly newsletter. Can we schedule a time to get on a Zoom call and get some questions.
      • David has offered to reach out, just needs some questions to ask!
      • James and David will coordinate on this.
      • Also James and Sarah will coordinate to get something in June
    • Renting our space to hold private workshops
    • Use AHA for exhibitions: showcase art that is made with tools in the space, or partner with artists/musicians/etc. to showcase their work.
    • Run events that encourage people to return at a later date, e.g. longer-term projects, a need to wait for things to cure, etc.. Encourages repeat visits and boosts foot traffic.
      • James: this is also pretty actionable. For example a resin molding class that gets people back in to pick up the results.

• Membership:
  • As of the last Members' Meeting, we lost one standard member, gained one standard member. Two prospective members are pending payments, orientation, and/or volunteer hour commitments, probably to be completed sometime this month.
  • 2023 AHA Elections update - James K.
    • Going to try and get the email sent out before the weekend
  • Refreshing our Member tracking spreadsheet in lieu of available fancier options - Nate Y.
    • This spreadsheet can supplement the financial data (Quickbooks) to cover other small details such as have they been oriented, signed waiver; or if they are a volunteer, etc..
    • Nate will spearhead the spreadsheets with the help of James.

• Outreach:
  • Upcoming outreach opportunities:
    • AAPS STEAM Expo - 5/22 6-7:30pm @ Skyline HS
    • Chelsea Amateur Radio Club Swap Meet - 6/4, morning-afternoonish - http://wd8iel.com/2023-chelsea-amateur-radio-club-swap-meet/ . A2 Retro Tech folks invited to participate! Please ping Nate if there is interest, and he'll get a table.
    • A2Zero Summerfest - 6/10 4pm setup, 5-8pm @ Summerfest Annex (Presumably near Ingalls Mall?) - Solar CNC demo
      • Good chance to get bugs hammered out for A2 Art Fair.
      • Any chance to get photo stuff automated for this?
    • Artisan Market - Any Saturday 11am-4pm -> Punting to July to plan for a Fall-time booth
    • Cahoots happy hour - We think these are basically second Thursdays @ 4-6pm.

• Education: