Minutes:09 OCT 2024 Members Meeting Agenda

Meeting begins: 1710

Meeting ends: 2023

Participants: David G., Victoria W., Brian J., Nate Y., Andrew C., Joe D., Jade

Agenda

• Announcements/new business - 10m
• Operations
• Financial
• Membership
• Outreach
• Education

Minutes

• Announcements/new business:

• Operations:
  • cameras fixed/notifications kinda not/bad
  • setting goals -- David
    • what are our KPIs?
    • potential Q4 goal ideas (e.g. "hold 5 classes")
      • annual fundraiser
      • $200 laser PC < EOY
    • Trello/Team Dynamix/Spiceworks/GitHub??
  • 2600 sub -- Mike
    • Mike has reached out to them
    • Dan R. interested in hosting meetup
      • nothing happened in October?
      • non-profit or other benefit related to this?
      • Mike, Victoria interested in helping to host
  • office-grade printer -- Mike
    • double-sided 11x17 for zines
    • University Office Technologies? (Robyn)
    • all in agreement that we're happy to house it
  • PC upgrades:
    • still need something for laser? (e.g. cheap Amazon option)
      • maybe something from that email? (Andrew?)
      • Nate to eval -> purchase if infeasible
    • need something for CNC
      • Robyn has dispo leads
        • e.g. https://dispo.umich.edu/ten-10-dell-latitude-7400-i7-laptops.html
        • or https://dispo.umich.edu/electronics-computers/dell-inc-latitude-3400-16gb-2-8-ghz-grade-b.html
    • Tech Soup licenses?
  • Access control (interior and exterior): - Nate Y. (see also Trello)
    • exterior/camera needs wiring
    • Timeline to sunset the legacy entrance system
      • mailchimp blast?
      • sign saying to notify Nate or Robyn for assistance
  • Bylaw review needed? (some time this year?) - Jame K. offering to advise/provide info; Nate, Robyn interested (October?)
  • Lathe - Robyn D.
    • in functional state
    • need tip tray solution
  • Sticker re-order? -- David G.
    • 5/10/2022 order was $222.17-33.33=$200.17 for 500 3x3 die cut circles (Sticker Giant)
    • current inventory level?
    • new design(s)
      • Sarah B.
      • Robyn's partner?
      • Jeremy?
  • Google Voice so we have a phone number?
    • who doesn't already have a number associated with GV?
    • -or- try creating new google account and CC board@

• Financial:
  • Financial Position:https://https://drive.google.com/file/d/1YCDXc7tRcvICRGwouIpNKNCO0vNW6zTM/view?usp=sharing
  • Financial Activity:https://drive.google.com/file/d/1-GBQjhil3KKPrk4OjMTP_Y_kNlNTrzro/view?usp=sharing
  • Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
  • Taxes all done for 2023, how-to process updated on the wiki here: Finances#Taxes
    • Jame K. to add further info from screen-share on how to do Sales Tax?
  • SBA disaster loan repayments all set on auto-pay $113/mo
• Membership:
  • CitySoft all the things
    • Next step:
      • let them know we'd like to start demo/eval
      • decide hosted or self-hosted
    • or just Trello for now?? Joe will set up to give it a try
  • 6 new members! (and 5 left)
    • dog training button
      • David knows https://www.crowdsupply.com/teardown/portland-2024/short-talk/making-puppy-buttons creator?
    • general multi-part classes?
    • AHA! as a place to come and do things
• Outreach:
  • EOY fundraiser planning meeting - Nate Y.
    • We need to schedule a dedicated planning meeting for this, and we'll need more than a few people to help out to make this successful. Please put down when you are available here: http://whenisgood.net/j9tki2e
  • Krista event poster
  • Future grants?
    • Ann Arbor ARPA Grant - Joes has submitted final report
    • SA²T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
      • Will start January 1st
    • SPARK cooperation, can we give them more bang for their buck? - David G.
      • 10/23 event?
    • Knight Foundation grant? Jame K/Joe D. https://www.aaacf.org/news/james-a-and-faith-knight-foundation
      • can Xander H. help? -- Jame to reach out
  • Upcoming events:
    • repairsday cosplay/on rails concept?
    • artisan market events? (11-4)
    • Cahoots happy hour 11/21
    • open house?
      • +associated clean-up
      • 15y anniversary?!
        • maybe leverage one of the coworking venues?
        • AHAliday party?!
        • fundraising celebration?!?!
  • Future goals & pitch deck - Sarah B.
    • Come up with 3-5 year goals for the pitch deck
    • use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
  • schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
  • Cahoots - Jame K.
    • very 2-3 happy hours
    • Bob Ross-style soldering workshop (leverage PCBway sponsorship)
    • other workshops where knowledge workers can use hands instead
    • discounted memberships/annual donation
    • 2-3 access cards for staff after orientation in exchange for use of their event space(s)
  • Workantile - Jame K.
  • Bamboo - Jame K.
  • BrightWorks
  • Venue?
  • Newsletter owners needed
    • Tango tutorials on hold pending migration to Sendy - Sarah B.
    • Sendy/AWS - Nate Y., Jame K., Sarah B.
  • Krista volunteering to do SM/marketing
    • Nate to ping

• Education:
  • 2024 education goals/classes
    • We Need To Talk
    • How to transfer some responsibilities for classes to more people?
    • form own sub-committee?
  • simple SMD stars - Nate
  • Bonus: DIY fob/badge idea
  • Build your own pen plotter -- series starts 9/15
  • Artisan Market events -
    • Starting April 28th with cardboard Swords and Wands (approved). Joe D. is running this activity.
      • next is 6/23 (take and make earrings)
    • Need to hire help for later events
    • Need to complete six events to satisfy grant
  • Repairsday Road Show/Community Outreach/A2Zero ambassadors
  • Computer Club?
  • zine workshop -- Mike Z.
  • Mesh communications -- Nate & Mike
    • Meshtastic base station for the space?
    • do again in 2025?
  • Joy-Con repair clinic -- David G.
    • Aaron Perzanowski as speaker?
    • +then we all play Mario Kart or Smash
  • Robyn's project videos
  • +Nate is happy to help document folks' projects
• Communications improvements