Minutes:11 DEC 2024 Members Meeting Agenda

Meeting begins: 1915

Meeting ends: 2025

Participants: Nate Y., Robyn D., Andrew C., Brian J., Joe D., Jade

Agenda

• Announcements/new business - 10m
• Operations
• Financial
• Membership
• Outreach
• Education

Minutes

• Announcements/new business:

• Operations:
  • Another leak happened in the CNC/loud noise room. Nothing too bad, but some stuff got covered in greywater, including a rolling chair which will need to be trashed.
    • Can we do some basic defensive things to prevent this again? Plastic sheeting to divert any inevitable future leaks to a safe location?
  • setting goals -- David
    • what are our KPIs?
    • potential Q4 goal ideas (e.g. "hold 5 classes")
      • annual fundraiser
      • $200 laser PC < EOY
    • Trello/Team Dynamix/Spiceworks/GitHub??
  • PC upgrades:
    • still need something for laser
      • Andrew has a new mac mini we could use. Uncertainty if Lightburn is supported on newer macs -- Robyn will check if it runs under Rosetta.
    • Tech Soup licenses for Windows?
  • Ventilation - Robyn
    • Ventilation issues can stop us from doing certain things
    • Is this a higher priority to enable us to do more things?
    • What sort of costs associated with it? How much area do we need to ventilate?
    • Robyn thinks we can have a basic and effective air exchange for the 3d printers using flex duct and other pretty affordable materials. Will take measurements at the next Repairsday.
  • Access control (interior and exterior): - Nate Y. (see also Trello)
    • exterior/camera needs wiring
    • Timeline to sunset the legacy entrance system
      • mailchimp blast?
      • sign saying to notify Nate or Robyn for assistance
    • The group will shoot for sometime between Dec. 26th and Dec. 31st to get the remaining work done.
  • Lathe - Robyn D.
    • Materials procured to create a chip tray
    • Frame materials gathered, needs to be welded together.
    • Once frame is done, it can be bolted down
  • Sticker re-order? -- David G.
    • 5/10/2022 order was $222.17-33.33=$200.17 for 500 3x3 die cut circles (Sticker Giant)
    • current inventory level?
    • new design(s)
      • Sarah B.
      • Jeremy?

• Financial:
  • Joe: Quickbooks was having a problem generating our reports this month. Ticket is lodged to get this resolved. No financial updates this months.
  • Still plenty of money in the old bank in case there are some autopayments we forgot about. GFM is also connected here. On track to close this next summer or so.
  • UMCU has plenty of money
  • Financial Position:https://https://drive.google.com/file/d/1YCDXc7tRcvICRGwouIpNKNCO0vNW6zTM/view?usp=sharing
  • Financial Activity:https://drive.google.com/file/d/1-GBQjhil3KKPrk4OjMTP_Y_kNlNTrzro/view?usp=sharing
  • Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
  • EOY Fundraiser
    • email schedule:https://docs.google.com/spreadsheets/d/1_GiabqMXS2hbupD9o66zqOZXypAylKs1sxa3cXNRceA/edit?usp=sharing
• Membership:
  • Lost a couple members in the last month; but also gained a couple new members, had some long-time members go to the new rates.
  • CitySoft all the things
    • Next step:
      • let them know we'd like to start demo/eval
      • decide hosted or self-hosted
    • Trello seems to be working alright for now.
• Outreach:
  • Fundraiser started! Mostly being run automatically with Buffer, not much else planned at the moment.
  • Krista event poster
  • Future grants?
    • SA²T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
      • Will start January 1st
    • Knight Foundation grant? Jame K/Joe D. https://www.aaacf.org/news/james-a-and-faith-knight-foundation
      • can Xander H. help? -- Jame to reach out
  • Upcoming events:
    • artisan market events?
      • Joe and Nate would like to do one before it wraps up for the season.
    • open house?
      • Maybe a 16th year anniversary would be better?
  • Future goals & pitch deck - Sarah B.
    • Come up with 3-5 year goals for the pitch deck
    • use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
  • BrightWorks
  • Venue - David

• Education:
  • Joy-Con repair clinic -- David G.
    • Aaron Perzanowski as speaker?
    • +then we all play Mario Kart or Smash
  • Robyn's project videos
    • Nate is happy to help document folks' projects
  • Kiwi wants to do a paint and pour event
    • Could do hot cocoa bar, snacks
    • Need to do an inventory of art supplies, determine costs to buy more, then charge per person based on that
    • Look at other similar events for costs/needs?
    • Promotion? Kiwi and Robyn have connections where they can pitch. Targeted advertisement.