Minutes:8 Jul 2020: Difference between revisions
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Created page with "= Agenda = * Reportbacks from Active Systems & Working Groups - 5m * Finances/rent/lease renegotiation - 10m * Online classes/call to do more - 10m * Reopening the shop - 5m..." |
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= Agenda = | = Agenda = | ||
* | * Announcements/new business - 5m | ||
* | * Dire Financial situation - 5m | ||
* Online classes/call to do more - | * lease renegotiation / other lease options - 10m | ||
* | ** No word yet from Oxford on our most recent proposal. Joe will get in touch by phone. DONE | ||
* AHA Bank account - proposal to get Nate on the account. Will need to reach out to Mike to coordinate. Long-term might be nice to look into other banking options, such as credit unions. | |||
* plan for solvency: classes, members, sponsors-20m | |||
** James wants us to reach out to members to teach some simple classes (nothing super elaborate that requires a ton of planning) | |||
** Use the mailing list (mailchimp) to get more publicity | |||
* Online classes/call to do more - 5m | |||
** As above, reaching out to members to share their skills is critical a this point | |||
** Space improvement day - getting more people involved, having plenty of tasks that are easy to get started on with a shallow learning curve. | |||
** Reaching out to other orgs is a high priority. Lots are trying to figure out their next move, so this is a good time to reach out. | |||
* Tech items: | * Tech items: | ||
** | ** Wiki migration planning | ||
* | * How to add new members during COVID-19 - 10m | ||
** | ** "Abbreviated" membership process -- get people into the shop, semi-supervised | ||
** | ** Online classes to get people trained on machines | ||
* | |||
= Decisions = | |||
* Rent renegotiation | |||
= Action Items = | |||
* Thing that needs to be done | |||
** People/Workgroups responsible | |||
** Deadline/Estimate | |||
* Reach out to Michael P. - Joe DONE | |||
* Add guide to wiki on "how to get started teaching a class" - James, by August | |||
* Friendly email/reach out to others in the building - Mike (PENDING) | |||
* Evaluate voting options on election process improvement thread - Nate, two months before the next election | |||
* | = Running List of Projects = | ||
== Active Projects == | |||
* rent negotiation | |||
* wiki migration | |||
* Online classes | * Online classes | ||
** | ** infrastructure for running / promoting classes unclear | ||
** | ** no classes run in June! Let's get things scheduled for July | ||
*** Joe can run fusion 360 class | |||
*** David idea for arduino class | |||
*** Nate home automation class | |||
** Critical to do these since we have no other income at the moment, besides dues. | ** Critical to do these since we have no other income at the moment, besides dues. | ||
* Volunteering | * Volunteering | ||
** Need to get things running again, see if anyone would like to teach a class during the downtime | ** Need to get things running again, see if anyone would like to teach a class during the downtime | ||
** Start contacting volunteer/reduced rate folks by mid-next-week. | ** Start contacting volunteer/reduced rate folks by mid-next-week. | ||
** list of volunteering ideas started | |||
** How/if to track how much people are actually volunteering? | |||
* Finish Website | |||
** Joe added a few pages and closed some issues. | |||
*** page to pay for classes | |||
*** added payment option to membership page | |||
*** added reservation form for access to the space | |||
*** remove links to the gfm and add our own donation page | |||
** Someone could label issues as critical or not | |||
* Accounting | |||
** Stay with freshbooks or switch? | |||
** Use accounting software to track individual member payments? Joe's research says that Homeowners associations and German Club use this method. Both are billed yearly, however | |||
** Interim solutions: better spreadsheets with documentation | |||
* | ==Inactive Projects == | ||
* Marketing | |||
** social | |||
** newsletter | |||
** local publications etc | |||
* election system | |||
* | |||
* Ongoing Wiki Maintinance | |||
* determine how new members can join during COVID-19 | |||
* determine how people can qualify on new tools during COVID-19 | |||
** Online/video class followed by brief in person qualification? | |||
* Find Sponsors | |||
** Have a clear idea of what we bring to the community | |||
* | ==Future Projects == | ||
* Social Events | |||
* Partner with scouts | |||
* | * How to increase diversity | ||
Latest revision as of 20:16, 9 July 2020
Agenda
- Announcements/new business - 5m
- Dire Financial situation - 5m
- lease renegotiation / other lease options - 10m
- No word yet from Oxford on our most recent proposal. Joe will get in touch by phone. DONE
- AHA Bank account - proposal to get Nate on the account. Will need to reach out to Mike to coordinate. Long-term might be nice to look into other banking options, such as credit unions.
- plan for solvency: classes, members, sponsors-20m
- James wants us to reach out to members to teach some simple classes (nothing super elaborate that requires a ton of planning)
- Use the mailing list (mailchimp) to get more publicity
- Online classes/call to do more - 5m
- As above, reaching out to members to share their skills is critical a this point
- Space improvement day - getting more people involved, having plenty of tasks that are easy to get started on with a shallow learning curve.
- Reaching out to other orgs is a high priority. Lots are trying to figure out their next move, so this is a good time to reach out.
- Tech items:
- Wiki migration planning
- How to add new members during COVID-19 - 10m
- "Abbreviated" membership process -- get people into the shop, semi-supervised
- Online classes to get people trained on machines
Decisions
- Rent renegotiation
Action Items
- Thing that needs to be done
- People/Workgroups responsible
- Deadline/Estimate
- Reach out to Michael P. - Joe DONE
- Add guide to wiki on "how to get started teaching a class" - James, by August
- Friendly email/reach out to others in the building - Mike (PENDING)
- Evaluate voting options on election process improvement thread - Nate, two months before the next election
Running List of Projects
Active Projects
- rent negotiation
- wiki migration
- Online classes
- infrastructure for running / promoting classes unclear
- no classes run in June! Let's get things scheduled for July
- Joe can run fusion 360 class
- David idea for arduino class
- Nate home automation class
- Critical to do these since we have no other income at the moment, besides dues.
- Volunteering
- Need to get things running again, see if anyone would like to teach a class during the downtime
- Start contacting volunteer/reduced rate folks by mid-next-week.
- list of volunteering ideas started
- How/if to track how much people are actually volunteering?
- Finish Website
- Joe added a few pages and closed some issues.
- page to pay for classes
- added payment option to membership page
- added reservation form for access to the space
- remove links to the gfm and add our own donation page
- Someone could label issues as critical or not
- Joe added a few pages and closed some issues.
- Accounting
- Stay with freshbooks or switch?
- Use accounting software to track individual member payments? Joe's research says that Homeowners associations and German Club use this method. Both are billed yearly, however
- Interim solutions: better spreadsheets with documentation
Inactive Projects
- Marketing
- social
- newsletter
- local publications etc
- election system
- Ongoing Wiki Maintinance
- determine how new members can join during COVID-19
- determine how people can qualify on new tools during COVID-19
- Online/video class followed by brief in person qualification?
- Find Sponsors
- Have a clear idea of what we bring to the community
Future Projects
- Social Events
- Partner with scouts
- How to increase diversity