Minutes:14 FEB 2024 Members Meeting Agenda: Difference between revisions

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Meeting begins: 1911     
Meeting begins: 1911     


Meeting ends: TODO
Meeting ends: 2036


Participants: David G., Andrew C., Nate Y., Brian J., James K., Joe D., Erik C., Mason
Participants: David G., Andrew C., Nate Y., Brian J., James K., Joe D., Erik C., Mason O., Victor M., Sarah B.


=Agenda=
=Agenda=
Line 28: Line 28:
***IT committee ?
***IT committee ?
**Access control (interior and exterior): pivot to off-the-shelf Unifi solution? - James K./Nate Y./Ben N.
**Access control (interior and exterior): pivot to off-the-shelf Unifi solution? - James K./Nate Y./Ben N.
***Parts received -- parallel install this weekend (partial) - Nate Y.
***front (internal) door working reliably; very manual process of adding people; exterior (Liberty stairs) door strike in place - Nate Y.
***reach out to Lynn RE wall mount - Joe D.
***reach*ed* out to Lynn RE wall mount - Nate Y.
***need camera in place to cover our liability; G5? - Nate Y.
***We should test out some of the higher-end Unifi cameras for the main entrance, to control the number of alerts.
***We should test out some of the higher-end Unifi cameras for the main entrance, to control the number of alerts.
***Access control -- we will order some Unifi gear at the beginning of 2024 (returning if it doesn't work out), could roll into the fundraiser.
***Access control -- we will order some Unifi gear at the beginning of 2024 (returning if it doesn't work out), could roll into the fundraiser.
Line 35: Line 36:
***somewhat happening organically?
***somewhat happening organically?
***or a list of subject matter experts?
***or a list of subject matter experts?
**Candice' lathe
**Elections - James K.
**Elections
*Financial:
*Financial:
**Financial Position: https://drive.google.com/file/d/1U_IURRK7QLhnVKWiRDk4u64dw7JJ2WuK/view?usp=sharing
**Financial Position:https://drive.google.com/file/d/1PdHUUYD5ahi3HeafY5wR3MYOH-_3SKB9/view?usp=sharing
**Financial Activity: https://drive.google.com/file/d/1M8axPee9qlmCH8ajU5dZQKTJLn3bK7ZE/view?usp=sharing
**Financial Activity: https://drive.google.com/file/d/1kWXPMHFOUWpu227F9eXX99wlAX0lpuNp/view?usp=sharing
**Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
**Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
**Accountant/tax advice/Payroll solutions - Joe D.
**Accountant/tax advice/Payroll solutions - Joe D.
***Joe's solution: try doing paperwork ourself with payroll service. Switch to CPA if its overwhelming
***Boilerplate contract from attorney still needs customization. Joe will do before the end of the week.
****Artisan market starts 4/7
***Setup will be a big job either way. Management may not be that much work.
***This needs at least two people.
***https://docs.google.com/document/d/15guo7zZOTvUhtWUuEZ3JxxUewXUzQSMBxMrQysdqxFo/edit?usp=sharing
***reach out to i3, Maker Works -- how do they handle this?
*Membership:
*Membership:
**Membership objection reduction brainstorming session (noon before space improvement starts at 2pm)
**Volunteering SOP/color-coded task list? - Joe D.
***need more beginner-friendly tasks
***Joe: we should ensure we're getting more volunteer metrics/tracking before we engage with this too much
****Nate: More folks have been logging their hours (Benevity has helped a lot with this since there is real money attached!).  Seems to be largely a discipline issue that can be improved with a bit of PR effort.
***CiviCRM can potentially track hours also to nudge folks, if needed.
***Joe: can we take any existing documentation on volunteering stuff, update/distill it, and post in the space for easy reference.
***Joe will do some color-coding of tasks
**Membership tracking
**Membership tracking
***We have something terrible, but functional! Long term is to get this into something more suitable (CiviCRM?)
***We have something terrible, but functional! Long term is to get this into something more suitable (CiviCRM?)
Line 75: Line 62:
***Come up with 3-5 year goals for the pitch deck
***Come up with 3-5 year goals for the pitch deck
**schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
**schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
**[https://cahoots.com/ Cahoots] and [https://www.workantile.com/ Workantile] *and Bamboo* partnerships - James K.
**[https://cahoots.com/ Cahoots] - James K.
***very 2-3 happy hours
***Bob Ross-style soldering workshop (leverage PCBway sponsorship)
***other workshops where knowledge workers can use hands instead
***discounted memberships/annual donation
***2-3 access cards for staff after orientation in exchange for use of their event space(s)
**[https://www.workantile.com/ Workantile] - James K.
**Bamboo - James K.
**Art Fair
**Newsletter owners needed
***Tango tutorials - Sarah B.
*Education:
*Education:
**2024 education goals/classes
**2024 education goals/classes

Latest revision as of 12:02, 13 March 2024

Meeting begins: 1911

Meeting ends: 2036

Participants: David G., Andrew C., Nate Y., Brian J., James K., Joe D., Erik C., Mason O., Victor M., Sarah B.

Agenda

  • Announcements/new business - 10m
  • Operations
  • Financial
  • Membership
  • Outreach
  • Education

Minutes

  • Announcements/new business:
  • Operations:
    • PC upgrades: buy new vs. upgrade (i.e. more RAM/switch to SSD)? - James K./Nate Y./Ben N.
    • Access control (interior and exterior): pivot to off-the-shelf Unifi solution? - James K./Nate Y./Ben N.
      • front (internal) door working reliably; very manual process of adding people; exterior (Liberty stairs) door strike in place - Nate Y.
      • reach*ed* out to Lynn RE wall mount - Nate Y.
      • need camera in place to cover our liability; G5? - Nate Y.
      • We should test out some of the higher-end Unifi cameras for the main entrance, to control the number of alerts.
      • Access control -- we will order some Unifi gear at the beginning of 2024 (returning if it doesn't work out), could roll into the fundraiser.
    • Can we define a group of people "responsible" for each machine who would document/maintain/organize the main trainings? (i3-style "zone wardens")
      • somewhat happening organically?
      • or a list of subject matter experts?
    • Elections - James K.
  • Financial:
  • Membership:
    • Membership tracking
      • We have something terrible, but functional! Long term is to get this into something more suitable (CiviCRM?)
      • James K. open to creating a custom open-source solution for us over an upcoming weekend (with prodding/reminders!)
  • Outreach:
    • Future grants?
      • Free-form MEDC grant - James K./Ben N.
      • SA2T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
        • Will start January 1st
      • SPARK cooperation, can we give them more bang for their buck? - David G.
    • Upcoming events:
      • End of the year fundraiser:
        • CiviCRM fundraising management - Sarah B.
        • Events:
          • Science thing at Lawton Elementary 1/24 5pm
          • Sam's bat mitzvah
    • Future goals & pitch deck - Sarah B.
      • Come up with 3-5 year goals for the pitch deck
    • schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
    • Cahoots - James K.
      • very 2-3 happy hours
      • Bob Ross-style soldering workshop (leverage PCBway sponsorship)
      • other workshops where knowledge workers can use hands instead
      • discounted memberships/annual donation
      • 2-3 access cards for staff after orientation in exchange for use of their event space(s)
    • Workantile - James K.
    • Bamboo - James K.
    • Art Fair
    • Newsletter owners needed
      • Tango tutorials - Sarah B.
  • Education:
    • 2024 education goals/classes
      • How to transfer some responsibilities for classes to more people?
      • form own sub-committee?
    • Bonus: DIY fob/badge idea
  • Communications improvements
    • always-on #general on TV/RPi
    • Matrix vs. Discord?
      • bridging as stopgap?
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