Minutes:08 JAN 2014 Board Meeting Agenda

Meeting attendees:

Meeting starts at:

Meeting ends at:

(5 min) Facilities Update - Josh

• General Guidance for Landlord Communication

(5 min) Updates on The Core - Josh

• Membership
  • Goal: Improve Membership (What does this mean?)
  • Lead: Larry

• Events
  • Goal: Make sure events (new and recurring) are found, promoted, and run in a timely fashion.
  • Lead: Martin

• Finances
  • Goal: Make sure finances are kept up to date, supply monthly financial reports.
  • Lead: Andrew

• Staff
  • Goal: Find, train, and maintain a balance of volunteer staff needs with the shop's needs.
  • Lead: Nate

• Landlord Management
  • Goal: Establish official communication channels with the landlord, communicate with them when general communication isn't working out, or when higher level (beyond basic maintenance / rent payments) communication is needed.
  • Lead: Larry

• Space Management
  • Goal: Make sure the space is accessible, organized, and working.
  • Lead: Tyler

• Documentation Organization
  • Goal: Consolidate and organize our existing documentation structure. Document how it should be organized so others can maintain.
  • Lead: Josh (w/Khevna's help)

(5 min) UMSI Day of Service - Josh

• Goal: Decide on a Project (or two) that UMSI Students can help AHA with
• Lead: Josh W.
• Contact: Maura Y.

(5 min) Review Previous Action Items!

• Everyone 12/18/2013 - Will provide options for UMSI Volunteer Day in January
  • Dana: AHA Kids Propaganda, ie: Tri Fold Brochure, Poster (ie: 11x17 in hallway)
• Josh 12/20/2013 - Will provide an update to the AHA group about state of facility issues (Heat, Carpet, Emergency Exit)
• Josh 12/20/2013 - Will have two keys and codes ready for MHardware Group
• Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)
• Larry: Will make sure everything involving memberships is documented and taken care of
• Larry: Will update standing rules for Friday
• Larry ?? - Will provide an update on state of membership process
• Larry ?? - Will address Landlord should any egregious events arise
• Martin ?? - Will communicate with Josh & Dana about events & improving the process
• Martin ?? - Will pursue options for covering financial work AHA needs doing (Andrew has jumped ship)
• Dana ?? - Will make sure Calendar, AHA Events Web Page, and Monthly Printed Poster up to date with events
• Dana 01/01/2014 - Will work with Nate to have a rough draft of a plan of action on how to increase Staff involvement
• Dana 01/14/2014 - Will work with Nate to have a the plan of action implemented with Staff
• Tyler ?? - Will meet with Josh on Sunday to start reviewing what 'space management' means
• Tyler: Ongoing: make sure everything involving space maintenance is documented and taken care of
• Nate: Ongoing: Will continue to work with Staff to better coordinate their interests & availability
• Nate: Will implement a policy page for borrowing tools
• Nate: Ongoing: Will make sure everything involving staff is documented and taken care of
• Zach: Is willing to pay to get more trifold brochures made