Minutes:12 FEB 2014 Board Meeting Agenda: Difference between revisions
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** Suggestions? : ) | ** Suggestions? : ) | ||
* Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials. | * Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials. | ||
==Previous Action Items!== | ==Previous Action Items!== | ||
Revision as of 14:32, 9 February 2014
Meeting attendees:
Meeting starts at:
Meeting ends at:
(15 min) Open For All!
(5 min) 501c3!
(5 min) Facilities Management Update - Josh
Awaiting response from Dena Isley at MTBU about:
- Emergency Exit still needs foundation support (it works much better, but it's cold due to lack of proper foundation)
- Bathroom floors need replacing, but can't be done until back area is warmer.
- The emergency exit/back alley has a solid layer of ice on the ground. For safety, can a layer of dirt / salt be put down in the alley?
- HVAC / Duct work is failing, and leaks around alley have caused damage, and continue to do damage (salt/water leaked onto computer/CNC equipment).
- Requested meeting with landlord about patching these up.
- The front door sticks open. Brrrr : )
- The stench smell still comes in from time to time. Last we heard was that Guardian was going to do a follow up inspection / possibly try and pump smoke through the system again to find leaks, but I have not heard an update on this. Do you know what the status of this is?
- Backroom rewiring (should we make a plan for mutli-use of power tools & small back room?)
- BYB Agreement (placeholder until Josh returns) - need something that sets expectations for BYB & Members. With CNC removal all workspaces are in use by BYB.
New carpeting for the win. Need to start vacuuming : )
(5 min) Financial Update - Josh
- Monthly Update
- Any news on Quickbooks Improvements?
(15 min) Fundraising! - Dana & Larry
(10 min) AHA Representing at
Is there anything else coming up that we are presenting at? PenguiCon? NotaCon? Add to list if so!
A2 Newtech
- When: Tuesday, February 18th 6:30pm -?
- Where: Law School, South Hall, Room 1225
- Lead: Josh has point, but is asking if we can get at least one other person from AHA involved
- Contact: Zach Steindler
- What: Talking about AHA for five minutes in front of engineers, small business owners, entrepreneurs, etc, followed up by 5 minutes of questions.
- Needs: One or two people to help out w/presentation, possibly w/talk.
GameStart School Open House
- When: March 1st, setup at 9am, event 10am to 2pm
- Where: Menlo (next door to AHA)
- Lead: Josh is on the lead with this.
- Contact: Sarah Turner at GameStart
- What: Bringing an Oculus Rift + computer for people to play MineCraft on. What else? MineCraft Perler Beads?
- It's RIGHT next door, is going to attract a LOT of kids + parents + tech groups
- Suggestions? : )
- Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.
UMSI MakerFest March
- March 26 tentatively from 12-2 p.m, setup probably ~10am.
- Where: Michigan Union (Pendleton Room).
- Lead: Josh/Tyler/Nate?
- Contact: Heather Newman
- What: Arduino Drop in Workshops + 3D Scanning?
- It's downtown Ann Arbor, reaches lots of UM students interested in making, and the UMSI group has helped us out a ton! They seemed to really like what we did in December (Drop in Arduino Workshop). Adding 3D Scanning would be delicious icing.
- Suggestions? : )
- Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.
FoolMoon - We partner w/AADL (FESTIFOOLS MAYBE but this is not meant to cover that)
- When: April 4th Dusk to Midnight, setup?
- Where: ~Main/Ashley/Washington downtown Ann Arbor
- Lead: Josh & Tyler lead last year, happy to help, but maybe a different lead?
- Contact: Eli Neiburger at AADL
- What: AHA helping build something with the AADL. Last year we had head mounted projectors that the crowd could play games on!
- Needs: We are currently waiting feedback from Eli, but we have agreed to work with them on the FoolMoon portion.
UMSI MakerFest April - We've been invited but haven't said yes yet.
- April 26 ? ?
- North Quad Space 2435
- Lead: Josh can unless someone else super wants to : )
- Contact: Stephen Liu
- Arduino Drop in Workshops + 3D Scanning?
- It's downtown Ann Arbor, reaches lots of UM students interested in making, and the UMSI group has helped us out a ton! They seemed to really like what we did in December (Drop in Arduino Workshop). Adding 3D Scanning would be delicious icing.
- Suggestions? : )
- Needs: 2 or 3 more people to help carry stuff and staff our table. Make sure we have promotional materials.
Previous Action Items!
Completed Items
- All: Print and Sign 501c3
- All: Bylaws, Standing Rules, Conflict of Interest read over by 11:59pm on Sunday Jan. 12th
- All: Bylaws, Standing Rules, Conflict of Interest Have voted on by 11:59pm on Wednesday, the 15th of January
- All: 12/18/2013 - Will provide options for UMSI Volunteer Day in January
- Dana: AHA Kids Propaganda, ie: Tri Fold Brochure, Poster (ie: 11x17 in hallway)
- Dana ?? - Will make sure Calendar, AHA Events Web Page, and Monthly Printed Poster up to date with events
- Josh 12/20/2013 - Will have two keys and codes ready for MHardware Group
- Josh: Stench still happens Get log happening with John - When & How Long
- Larry: Will update standing rules for Friday
- Larry: Facilitate $ for 501c3
- Martin ?? - Will communicate with Josh & Dana about events & improving the process
- Martin ?? - Will pursue options for covering financial work AHA needs doing (Andrew has jumped ship)
- Tyler ?? - Will meet with Josh on Sunday to start reviewing what 'space management' means
- Nate: Will implement a policy page for borrowing tools
- Zach: Is willing to pay to get more trifold brochures made
Open Items
- All: Put in documents supporting 501c3 (Copies of testimonials, articles, etc.)
- All: Mail 501c3
- All: Martin submits updated wiki: If we could comment when that gets sent out
- Dana 01/01/2014 - Will work with Nate to have a rough draft of a plan of action on how to increase Staff involvement
- Dana 01/14/2014 - Will work with Nate to have a the plan of action implemented with Staff
- Dana: Get "Making Stuff" info from Josh and promote on Arbor Web, Parent web sites, etc.
- Dana: Meet up to rock out Staff Goals w/Josh & Nate (Getting Shit Done Meeting: 4th Wednesday)
- Larry: Will make sure everything involving memberships is documented and taken care of
- Larry ?? - Will provide an update on state of membership process
- Larry ?? - Will address Landlord should any egregious events arise
- Larry: Forward New.org board info data to the board crew!
- Martin: Go over with Josh Quickbooks Data entry!
- Martin: Work with Josh to get flier done one week before end of January
- Martin: When posting events to mailing list: Good to include times in event listing updates
- Tyler: Ongoing: make sure everything involving space maintenance is documented and taken care of
- Nate: D&O Insurance
- Nate: Get PDF/Electronic version of insurance policy and share with board
- Nate: Meet up to rock out Staff Goals w/Dana & Josh (Getting Shit Done Meeting: 4th Wednesday)
- Nate/Josh: Need to email mpowered group to do 3DPrinter training
- Nate/Dana/Josh: * Larry: Get measurements of the sign upstairs using the power of math + cameras
- Nate: Ongoing: Will continue to work with Staff to better coordinate their interests & availability
- Nate: Ongoing: Will make sure everything involving staff is documented and taken care of
- Josh 12/20/2013 - Will provide an update to the AHA group about state of facility issues (Heat, Carpet, Emergency Exit)
- Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)
- Josh: Get Dana Copy/Paste info for NOVA/PBS Event for Arborweb, etc.
- Josh: Get a good sized mat for front door, talk with Zach (awaiting response from Zach)
- Josh: Share with Martin the google org document for Doc Organization
- Josh: Sit down with Martin and Clean Shit Up (old/dead docs)
- Josh: Meet up to rock out Staff Goals w/Dana & Nate (Getting Shit Done Meeting: 4th Wednesday)
- Started First Day / Second Day Staff expectations/guide documents
- Josh: Work with Martin to get flier done one week before end of January
- Josh: When posting events to mailing list: Good to include times in event listing updates
- Tyler: When posting events to mailing list: Good to include times in event listing updates
- Tyler: Communicate with Zach about getting Floor Mat(s) for the upstairs entrance
- Tyler: Work with Nate, Josh, and Martin to integrate event automation : )