Finances

We need to make sure all of our finances are in order. As such, we have scheduled a meeting with Lynne Chaimowitz

She requests:

1. Existing financial records
   • 2012 - We can provide access to Quickbooks Online
   • 2011 - Somewhere we have a basic breakdown of income, but not expenses
   • 2010 - Unknown
   • 2009 - Unknown
     
     
2. Strategic documents that would be helpful in defining how we set up your accounting records
   • Income
     • Memberships
     • Classes / Workshops
     • Donations
     • Time on PCs (Starting June 1st)
   • Expenses
     • Rent
     • Utilities
     • Physical Space Improvements
     • Staff (Independent Contractors at the moment)
     • Tools
   • Fiscal Sponsorship
     • Provided by The School Factory
     • One donation of $1,000 in 2011? The School Factory takes 10%, we received $900.
       
       
3. A list of skill sets and responsibilities that you and/or volunteers are in charge of
   • Jenn & Josh: Currently assign / categorize items into Quickbooks Online for General AHA Income
     • No accounting background.
   • Jess: currently updated Quickbooks Pro 2010 for Time on PC Income (Digital Ops)
     • No accounting background, but has been handling the Ops data entry for a few years now.

Our questions:

1. What forms should we be submitting to the:
   • City
   • State
   • Federal
     
     
2. What payments should we be submitting to the:
   • City
   • State
   • Federal
     
     
3. Should we have separate Bank Accounts for Gaming Center vs. Maker Income?
   
   
4. Does out current QB Online process seem all right?

Information:

• State of Michigan Articles of Incorporation