Minutes:11 OCT 2023 Members Meeting Agenda

Meeting begins: 1906

Meeting ends:

Participants: Nate Y., Brian J., James K., Joe D., Andrew C., David G.

Agenda

• Announcements/new business - 10m
• Operations
• Financial
• Membership
• Outreach
• Education

Minutes

• Announcements/new business:

• Operations:
  • Downstairs flooding repair updates - Joe D./James K.
    • Joe met with the Afternoon Delight person, who did some plumbing work, but the drywall still needs repair.
    • James or Nate will try to talk to AD-Jo on Sunday during the Trash Talk Tour.
  • Utilizing smart-home tech for AHA - Nate Y.
    • Moisture sensors/presence sensing/access control/more?
    • General interest in moving forward, Nate will take the lead on setting up relevant Docker containers on the rackmount server.
  • Unifi cameras to replace Nest? - James K.
    • James can start getting them set them up this Sunday
  • CNC updates - Nate Y./Ben N.?
    • Shapeoko 3 XL has the y-axis fixed, now working on replacing the water-logged bed with new MDF, t-slot and other hardware for clamping.
    • Thanks to Tyler W., we have access to older version of the Vectric software, and Mach3
  • Computer additions/upgrades (Roland CNC/3d printer)
    • We have a Windows 11 license to load on the Mac Mini
    • Will share one Mac Mini with Roland/Shapeoko(s)?
    • James: potentially have a third Mac Mini soon, and a couple more a few months from now.
    • James: the Macs will eventually run into maintenance issues since the OS is/will be unsupported
    • 3d printer machine is super slow and can't really run prusaslicer. Might be a RAM limitation.
      • James and Nate will take a look at the specs Sunday.
    • Andrew: don't forgot the laptop!
    • James: should we look at just buying new hardware?
      • Will determine if it would be easier to use our loan/grant money to upgrade.

• Financial:
  • Financial Position: https://drive.google.com/file/d/1d_yXM5ogqxzRCwkMxzrKwacGz43r27Fv/view?usp=sharing
  • Financial Activity: https://drive.google.com/file/d/18FQMwySUIXP-0tnIRkeegxVRz-m9BKqc/view?usp=sharing
  • Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
  • Should restrict the monthly transfers from savings -> checking since we have a good surplus.
  • Metrics tracking/monthly "report card" -- still working on this - Joe D.
  • Accountant/tax advice - Joe D.

• Membership:
  • Election updates - James K.
  • Membership tracking
  • SOP for getting members started -- Can we make this a checklist or something anyone can follow.

• Outreach:
  • Unified social media tools - Sarah B.
  • Zine festival - Sarah B.
  • Creative Washtenaw grant updates/next steps - Nate Y.
  • Future grants?
  • Event recaps: - Nate Y.
    • Sunday Artisan Market
    • Tech Trek
    • Green Fair
  • Next events:
    • Trash Talk Tour -- October 15th @ 12p-4p

• Education:
  • Mesh network class (Nate Y./Mike Z.) - Punted to end of November (hopefully for the last time! - Nate). Nate will get details together prior to the November newsletter to allow participants enough time to get supplies. Hopefully will also have some time to more field testing during deer season...
  • CAD/3d modeling class - No updates received since it was proposed in August, but there's still a need for this!