Minutes:14 AUG 2024 Members Meeting Agenda: Difference between revisions
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**PC upgrades: | **PC upgrades: | ||
***still need something for laser? (e.g. cheap Amazon option) | ***still need something for laser? (e.g. cheap Amazon option) | ||
****maybe something from that email? (Andrew?) | |||
****Nate to eval -> purchase if infeasible | |||
***need something for CNC | ***need something for CNC | ||
****Robyn has dispo leads | ****Robyn has dispo leads | ||
***Tech Soup licenses? | |||
**Access control (interior and exterior): - Nate Y. (see also Trello) | **Access control (interior and exterior): - Nate Y. (see also Trello) | ||
***''camera, door connected, not sure if implemented?'' | ***''camera, door connected, not sure if implemented?'' |
Revision as of 18:36, 14 August 2024
Meeting begins: 1906
Meeting ends: TODO
Participants: David G., Victoria W., Robyn D., Brian J., Jame K., Nate Y., Joe D., Mike Z.
Agenda
- Announcements/new business - 10m
- Operations
- Financial
- Membership
- Outreach
- Education
Minutes
- Announcements/new business:
- Operations:
- 2600 sub -- Mike
- Dan R. interested in hosting meetup
- non-profit or other benefit related to this?
- Mike, Victoria interested in helping to host
- should be under board email vs. Mike's personal etc.
- Mike to verify AHA account
- and reach out
- Dan R. interested in hosting meetup
- office-grade printer -- Mike
- double-sided 11x17 for zines
- University Office Technologies? (Robyn)
- all in agreement that we're happy to house it
- PC upgrades:
- still need something for laser? (e.g. cheap Amazon option)
- maybe something from that email? (Andrew?)
- Nate to eval -> purchase if infeasible
- need something for CNC
- Robyn has dispo leads
- Tech Soup licenses?
- still need something for laser? (e.g. cheap Amazon option)
- Access control (interior and exterior): - Nate Y. (see also Trello)
- camera, door connected, not sure if implemented?
- Interior door is good to go -- could use some wiring cleanups (will be easy once we remove the legacy system)
- Timeline to sunset the legacy entrance system? How do we make this clean so members who haven't been around in a while don't get locked out? Member news blast, reminders to meet Nate/others who have been trained on how to add users at Repairsdays/Open Hours, any other things?
- need to send an email to members of impending change and how to get access
- Timeline to sunset the legacy entrance system? How do we make this clean so members who haven't been around in a while don't get locked out? Member news blast, reminders to meet Nate/others who have been trained on how to add users at Repairsdays/Open Hours, any other things?
- Remaining needs for exterior door:
- Ethernet terminated properly, fix wiring from controller to strike, camera needs mounted and wired. Still in progress; ETA sometime later in June? - Nate Y.
- Bylaw review needed? (some time this year?) - Jame K. offering to advise/provide info
- LaunchX - July 1st-26th - Joe D.
- overall experience was good. I Joe doesn't know of any real problems. Kids left a few messes but nothing overwhelming
- Lathe - Robyn D.
- large/capable machine
- ferrus-capable
- good candidate for pairing w/ desktop vertical milling
- ideal for classes
- safer
- could retain existing for reference
- asking $650
- board approves
- Joe can write a check or provide cash
- Sticker re-order? - David G.
- 5/10/2022 order was $222.17-33.33=$200.17 for 500 3x3 die cut circles (Sticker Giant)
- current inventory level?
- new design? Sarah B.
- 2600 sub -- Mike
- Financial:
- Financial Position:https://https://drive.google.com/file/d/1YCDXc7tRcvICRGwouIpNKNCO0vNW6zTM/view?usp=sharing
- Financial Activity:https://drive.google.com/file/d/1-GBQjhil3KKPrk4OjMTP_Y_kNlNTrzro/view?usp=sharing
- Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
- Taxes all done for 2023, how-to process updated on the wiki here: Finances#Taxes
- Jame K. to add further info from screen-share on how to do Sales Tax?
- What to do about 2025 rent negotiations with Oxford? - Nate Y.
- Latest proposal: five-year lease, one month rent abatement, $12.68/sqft/yr. with $0.50/sqft/yr. increase each year after the first. Last chance for discussion/input!
- SBA disaster loan repayments starting in October, need to make sure more than just Nate is aware of how to do this - Nate Y.
- Joe has this set up and will start payments in Oct
- Membership:
- Membership tracking
- Nate set up Appsmith
- need more server - Nate Y.
- Jame K. not ready
- Nate set up Appsmith
- Follow-up/Tickler system?
- Customer Relationship Management (CRM) options - Sarah B.
- TechSoup Discount Options
- CitySoft - Jame K. to coordinate demo scheduling
- Choose your own pricing. Small plan (50-75/mo) probably good enough
- Discount seems to be for medium or large tiers, so may not even be needed
- All inclusive price; all modules, upgrades, support avenues, data import, backups included
- Springly
- Discount looks like it includes the Professional tier features
- Pricing jumps after first year; not clear if you can repeat the discount but it seems like you can
- Pricing also increases per number of members, but the cap is high (for us) at 250 members
- Pro tier 119/149, Serenity tier 45/79
- CitySoft - Jame K. to coordinate demo scheduling
- Truly free options
- CiviCRM:
- Caveat is that some of the modules we might need could have a cost associated
- CiviCRM:
- Next step:
- Consider what features we actually need
- Learn more about the install/set up process & learning curves
- Goal: Balance cost - ease of use - efficacy
- TechSoup Discount Options
- Membership tracking
- Outreach:
- Future grants?
- Free-form MEDC grant - Jame K./Ben N.
- SA2T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
- Will start January 1st
- SPARK cooperation, can we give them more bang for their buck? - David G.
- Knight Foundation grant? Jame K/Joe D.
- Upcoming events:
- Tech Trek - Friday September 27th @ 1pm - 5pm; located somewhere around E. Liberty St., probably close to AHA
- We planned to bring CNC portraits, WLED LEDs projects, etc.
- Zero Waste Fall Festival - Sunday September 29th @ 12pm - 3pm; new for this year, will take place at Kiwanis Club
- Activities offered there are ugly pumpkin carving, goats, cider and donuts, a cornhole tournament, games etc.
- Let's brainstorm some ideas for a demo we can bring that showcases something sustainable/zero waste?
- Tech Trek - Friday September 27th @ 1pm - 5pm; located somewhere around E. Liberty St., probably close to AHA
- Future goals & pitch deck - Sarah B.
- Come up with 3-5 year goals for the pitch deck
- use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
- schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
- Cahoots - Jame K.
- very 2-3 happy hours
- Bob Ross-style soldering workshop (leverage PCBway sponsorship)
- other workshops where knowledge workers can use hands instead
- discounted memberships/annual donation
- 2-3 access cards for staff after orientation in exchange for use of their event space(s)
- Workantile - Jame K.
- Bamboo - Jame K.
- Newsletter owners needed
- Tango tutorials on hold pending migration to Sendy - Sarah B.
- Sendy/AWS - Nate Y., Jame K., Sarah B.
- Future grants?
- Education:
- 2024 education goals/classes
- How to transfer some responsibilities for classes to more people?
- form own sub-committee?
- Bonus: DIY fob/badge idea
- Miniatures class - details/status update required (grant was 9 months ago) - or pivot? - Victoria W.
- Artisan Market events -
- Starting April 28th with cardboard Swords and Wands (approved). Joe D. is running this activity.
- next is 6/23 (take and make earrings)
- Need to hire help for later events
- Starting April 28th with cardboard Swords and Wands (approved). Joe D. is running this activity.
- Repairsday Road Show/Community Outreach/A2Zero ambassadors
- Computer Club?
- zine workshop -- Mike Z.
- 2024 education goals/classes
- Communications improvements