Minutes:14 AUG 2024 Members Meeting Agenda

Meeting begins: 1906

Meeting ends: TODO

Participants: David G., Victoria W., Robyn D., Brian J., Jame K., Nate Y., Joe D., Mike Z.

Agenda

• Announcements/new business - 10m
• Operations
• Financial
• Membership
• Outreach
• Education

Minutes

• Announcements/new business:

• Operations:
  • 2600 sub -- Mike
    • Dan R. interested in hosting meetup
      • non-profit or other benefit related to this?
      • Mike, Victoria interested in helping to host
    • should be under board email vs. Mike's personal etc.
      • Mike to verify AHA account
      • and reach out
  • office-grade printer -- Mike
    • double-sided 11x17 for zines
    • University Office Technologies? (Robyn)
    • all in agreement that we're happy to house it
  • PC upgrades:
    • still need something for laser? (e.g. cheap Amazon option)
      • maybe something from that email? (Andrew?)
      • Nate to eval -> purchase if infeasible
    • need something for CNC
      • Robyn has dispo leads
        • e.g. https://dispo.umich.edu/ten-10-dell-latitude-7400-i7-laptops.html
    • Tech Soup licenses?
  • Access control (interior and exterior): - Nate Y. (see also Trello)
    • exterior/camera needs wiring
    • Timeline to sunset the legacy entrance system
      • mailchimp blast?
      • sign saying to notify Nate or Robyn for assistance
  • Bylaw review needed? (some time this year?) - Jame K. offering to advise/provide info; Nate, Robyn interested (October?)
  • Lathe - Robyn D.
    • in functional state
    • need tip tray solution
  • Sticker re-order? - David G.
    • 5/10/2022 order was $222.17-33.33=$200.17 for 500 3x3 die cut circles (Sticker Giant)
    • current inventory level?
    • new design? Sarah B.

• Financial:
  • Financial Position:https://https://drive.google.com/file/d/1YCDXc7tRcvICRGwouIpNKNCO0vNW6zTM/view?usp=sharing
  • Financial Activity:https://drive.google.com/file/d/1-GBQjhil3KKPrk4OjMTP_Y_kNlNTrzro/view?usp=sharing
  • Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
  • Taxes all done for 2023, how-to process updated on the wiki here: Finances#Taxes
    • Jame K. to add further info from screen-share on how to do Sales Tax?
  • SBA disaster loan repayments starting in October, need to make sure more than just Nate is aware of how to do this - Nate Y.
    • Joe has this set up and will start payments in Oct
• Membership:
  • CitySoft all the things
    • Next step:
      • let them know we'd like to start demo/eval
      • decide hosted or self-hosted
• Outreach:
  • Future grants?
    • Free-form MEDC grant - Jame K./Ben N.
    • SA²T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
      • Will start January 1st
    • SPARK cooperation, can we give them more bang for their buck? - David G.
    • Knight Foundation grant? Jame K/Joe D.
  • Upcoming events:
    • Tech Trek - Friday September 27th @ 1pm - 5pm; located somewhere around E. Liberty St., probably close to AHA
      • We planned to bring CNC portraits, WLED LEDs projects, etc.
    • Zero Waste Fall Festival - Sunday September 29th @ 12pm - 3pm; new for this year, will take place at Kiwanis Club
      • Activities offered there are ugly pumpkin carving, goats, cider and donuts, a cornhole tournament, games etc.
      • Let's brainstorm some ideas for a demo we can bring that showcases something sustainable/zero waste?
  • Future goals & pitch deck - Sarah B.
    • Come up with 3-5 year goals for the pitch deck
    • use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
  • schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
  • Cahoots - Jame K.
    • very 2-3 happy hours
    • Bob Ross-style soldering workshop (leverage PCBway sponsorship)
    • other workshops where knowledge workers can use hands instead
    • discounted memberships/annual donation
    • 2-3 access cards for staff after orientation in exchange for use of their event space(s)
  • Workantile - Jame K.
  • Bamboo - Jame K.
  • Newsletter owners needed
    • Tango tutorials on hold pending migration to Sendy - Sarah B.
    • Sendy/AWS - Nate Y., Jame K., Sarah B.

• Education:
  • 2024 education goals/classes
    • How to transfer some responsibilities for classes to more people?
    • form own sub-committee?
  • Bonus: DIY fob/badge idea
  • Miniatures class - details/status update required (grant was 9 months ago) - or pivot? - Victoria W.
  • Artisan Market events -
    • Starting April 28th with cardboard Swords and Wands (approved). Joe D. is running this activity.
      • next is 6/23 (take and make earrings)
    • Need to hire help for later events
  • Repairsday Road Show/Community Outreach/A2Zero ambassadors
  • Computer Club?
  • zine workshop -- Mike Z.
• Communications improvements