Minutes:16 OCT 2012

16 October 2012 AHA / Ops Staff Meeting!

ToDo

1. AHA Wiki Cleanup
2. Ops Wiki Cleanup
3. Count Sheet, counting out
4. Count out with James to make sure that process is understood.
5. Spread The word on the Extra Life!
6. Pamphlets!
7. Shift Changes (calendar at: http://goo.gl/49LnL )
   1. Long term: Isaac Perez & Jon Huhn Fridays from 2pm to 6pm. Isaac is on Shift
   2. Long term: Isaac Perez & Jessica Saturdays from 2pm to 6pm. Isaac is on Shift.
   3. This Tuesday: Isaac Perez & James Hearn Tuesday from 2pm to 6pm
   4. This Tuesday: Taylor Gest Tuesday from 6pm to 10pm
   5. This Sunday & Next Sunday: Dana Nelson from 6pm to 10pm
8. Make a Current Members List
9. Make an example Count Sheet w/proper paid outs and info, ie:
   1. How much
   2. What it was for (Office Supplies, Stock, Deposit, etc.)
   3. Who it was given to (Meijer, Diag Party, Papa Johns, etc.)
   4. Who took the money from the register, ie: Your Initials
10. Make an example receipt w/properly filled out information on receipt, ie:
    1. Name of Company
    2. Date
    3. How it was paid (Cash Register $ or AHA Debit, etc.)
    4. Your Initials
    5. The Total $
    6. Basic explanation of what was purchased if it's not clear on the receipt

Recent issues

1. Computers, Problems
   1. Any changes need to be documented, and confirm as working
   2. Ops Wiki Account
   3. ahashop@digitalops.com / thisisacircle
2. Counting out
   1. Receipts into proper envelopes at end of night
   2. Initial & Date
3. Communication
   1. Something changes, email the list, ie:
      1. Core02 innaccessible
4. Finances
   1. We're close to the bone
5. Inventory
   1. We are low, see finances + communication : )

Recent awesome

1. Stairwell being painted!
   1. No longer looks like ancient Doctor's Office
2. Memberships are on the rise
   1. 30+ Members, with two or three more projected
3. Promotions on the rise
   1. ExtraLife charity 8am Sat to 8am Sun
   2. John Spiher
      1. ExtraLife Charity
      2. OnGo Energy Drink
         1. Survey, can you fill it out!
      3. UM LoL

ExtraLife Help?

1. Charity Foundation, donating to Children's Hospitals = Beaumont in Royal Oak
2. Gaming Marathon, 8am Saturday to 8am Sunday
3. Goal = Raise money for Charity, donate towards this
   1. Donation Link on Ops Facebook Page
   2. $24 to have access to space for 24 hours
   3. $Possibly Hourly Payment ptions
   4. Facebook & Ops page, please spread the word!

Things needed

1. Shift Coverage needed (definitely for the next 10 days, ideally for the rest of the year)
   1. Fri 2pm to 6pm
   2. Sat 2pm to 6pm
   3. Tue 2pm to 6pm / 6pm to 10pm (Isaac / Jon)
   4. Sun 6pm to 10pm / Taylor's Down with covering this / next Sunday

1. Support!
   1. John Spiher is attempting to promote AHA & Ops, with an emphasis on getting the gaming area up to speed. He works and lives and schools out of town, so any help we can give him would be great.
2. General Expectations
   1. 5 to 10 hours of support each week, sometime lower, sometimes higher.
   2. ? How bad would it be if we had weekly checks?
3. Roles
   1. Promoting AHA & Ops!

People

1. Isaac
   1. Shift
   2. Lot of spare time, do something while killing time
   3. Whatever he can do to help out
2. James
   1. Shift
   2. Updates to computers, need more help!
3. Jessica
   1. Shift
   2. Gatekeeper of the Craft Section, organized
4. John Spiher
   1. Manager of Marketing & Communications
   2. Manage social media / post on web sites / edit web site / create events
5. Wry
   1. Helping with Server
   2. Charge of Dogfort
6. Jess
   1. Does the books
7. Jon Huhn
   1. Cleans
8. Taylor Gest
   1. Shift, Front Desk, Photos of Events!
9. Vanya
   1. Here to make this place beautiful
   2. Helping, if someone needs a hand

Paid Outs & Receipts

1. Example Count Sheet, how to make a paid out
2. Example Receipt