Minutes:08 Apr 2015 Board Meeting Agenda: Difference between revisions

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==Old Business==
==Old Business==
Action Item Status
Action Item Status
* Updated Membership Forms for Household membership (Drafts sent to Board for review, subscription option already added to home page) - Larry
* Finalized Membership Forms now in use. - Larry
* Inventory Status - Nate Y.
* Inventory Status - Nate Y.
- about 1/3 done, electronics, loud room, and craft area need to be done.
* laser cutter rates implemented - wiki may need updating
* NO CUT list posted by Nick R.
* Spring Cleaning Notice Sent Out


* Need to finish sales tax by end of Feb  - Zach
==Formal Event Request Status== (Ken L.)
- Sales tax filing done, we owe nothing.
ANNUAL EVENTS - How do we get people interested and committed in helping out?
* FoolMoon - 4/11 Dusk to Midnight
* FestiFools - 4/12 4pm-5pm
* GameStart Spring Festival - 4/18 10am-2pm - AHA will be there with 1 electric car
* Penguicon - 4/24-26 (no soldering support, AHA 3D printing hands for Raptor Reloaded [http://www.thingiverse.com/thing:596966]
* AAHOM TechTwilite - 5/15 6:30pm-9pm
* A2 MiniMaker Faire - Saturday 6/6 10am-4pm
* Detroit Maker Faire - July 25-26 9:30am-6pm


* Comcast and DTE now autopayment - Zach
- Done
* Lease scanned into Google Drive - Zach
- Done


==Standing Committee Reports==
==Standing Committee Reports==
Line 31: Line 33:


==(10 min) Financial - Zach S.==
==(10 min) Financial - Zach S.==
* February 2015 P&L - https://docs.google.com/spreadsheets/d/1Vwdj-7eWq4HJnyRgNn2EsVXO68Qn-0pU9aED2RG8gfM/edit?usp=sharing
* March 2015 P&L -  
** We're breaking even thanks to donations
 
** Should we consider downgrading Comcast?
 
- Comcast seems a little high, probably two months' worth.  Zach is going to check the invoice to make sure it's not super expensive.
 
** What were the Amazon purchases?
 
- Larry used AHA funds to buy (4) new Arduino Uno's to rebuild kits and additional soldering equipment.


* AMF Nano Situation - Zach S. to resolve
* Need to start working on income tax filing (due May)


==(20 min) Governance - Ken==
==(20 min) Governance - Ken==


* Membership Update (Larry W.)
* Membership Update (Larry W.)
* Monthly Membership Update [http://goo.gl/EfUJsT]


- 8 more paying members since February!
Happy to report that '''AMF Paid Up To Date''' - Nate Y to initiate recurring payments w/ AMF
 
- AMF given two weeks to pay balance or vacate.
 
* Review Updated Membership Forms
 
- Major change is household member-related, updates to the process to use Monthly Task List.


* Elections coming up in April
* Elections coming up in April


- Important dates: 3/23 - Board nomination period starts, 4/13 - Board nomination period ends, 4/23 - Board Elections
- Important dates: 3/23 - Board nomination period starts, 4/13 - Board nomination period ends, 4/23 - Board Elections
- A couple of membership behavior issues have been officially resolved.


- CRM (ie. Salesforce) - Need tasks mapped to AHA processes for testing.
- CRM (ie. Salesforce) - Need tasks mapped to AHA processes for testing.


==(10 min) Operations & Facilities - Nick==
==(10 min) Operations & Facilities - Nick==
* Working on the urinal!


- Missing a part still, doesn't really flush.
* Display Case soon to depart for Gamestart


- Laser cable guide lubed so it doesn't bump against the lid
* Electric cars will slowly move over to Gamestart as space permits


- Comcast cable outside iced over and broke off, Comcast fixed a couple weeks ago.
* "New" laptops kept in file cabinet. Old Dell now loaded with Fedora


- Still have sewer smell in the space, no present ideas to resolve it from building maintenance.
- Monthly Task List posted on bulletin board for membership reference (direct people here if they want to complete volunteer hours). [http://goo.gl/L8DaV9]
 
- Kossel 3D printer needs more fine-tuning, can only print cubes accurately.
 
- Matt (friend of Valdes) donated a seat of NX 10, so we have some more CAD software now.
 
- Intermittant leaks still happening from upstairs.
 
* "New" computers (2 desktops, 2 laptops)
 
- Nick provides a list of space laptops and their status.  We have three or four, depending on power supply availability. We also received a Pentium IV donation from Gyll.


* Improvement Projects (small laser cutter, redo front desk, kitchen improvement, sand blaster coming as soon as space is made for it)
* Improvement Projects (small laser cutter, redo front desk, kitchen improvement, sand blaster coming as soon as space is made for it)
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==(10 min) Staff - Larry ==
==(10 min) Staff - Larry ==
* Updated Staff Training Documents
* All Shift staff trained [http://goo.gl/wVFwwj]
 
- Done!
 
* Th-Sa Shifts are now fully staffed.
* Almost all staff trained (Isaac B., Michelle S., Nick S. remaining)
 
- Larry is training the remaining staff as they are available.


==(10 min) Fundraising - Larry==
==(10 min) Fundraising - Larry==
* Encore sold another piece of equipment
Monthly Fundraising Report - .....link here......
 
- Sold the analog oscilloscope!
 
* BYB Grant - What it would mean...


- The goal is to provide a place where neuroscientists could be trained to build their own equipment.  Two weeks a year there would be scientists working down at AHA.  The equipment from the grant would be owned by BYB, but the equipment would remain for use by AHA members.
- With overwhelming support from membership, the AHA Board of Directors signed [https://drive.google.com/file/d/0B9HAmLuqM06ZMUVualA3emlpX0E/view?usp=sharing this letter of support].  Should BYB obtain Grant funds, it would be later this year with ~83K the first year.  Depending on equipment requirements, more physical space may be needed.  We'll cross that bridge when we come to it.


==(15 min) Outreach - Larry ==
==(15 min) Outreach - Larry ==
* Class Schedule - having trouble keeping up to date and promoting
* Class Schedule - April is posted, Website and Social Media updated (note - compare this list to current efforts)
 
- Larry made a schedule for March, but apparently Google Ate It.


* Silvia Lindtner UMSI - no contact this year (sent email yesterday)
* Silvia Lindtner UMSI - no contact this year (sent email yesterday)
- Larry is going to go visit and see what's up with the UMSI plans.
* Barry Belmont - no response re. BioMed team usage of AHA (sent email yesterday)
- We were too expensive for the BioMed team.
* Ann Arbor Film Fest 3/24-25 - not this year, no gaming computer for OR2 but there will be [http://aafilmfest.org/53/space_2435_satellite_exhibitions/ Oculus at a Satellite exhibit]
- Craig Albert could provide an Oculus Rift 2 but unfortunately we could not find a powerful enough machine to run it.  Maybe next year.


==New Business==
==New Business==
LASER CUTTER RATES
* Propose 2 Tier Flat Rates (Member - ??, General Public - $1/min.?)
- Roger S. offered his opinion that $2.50/minute is way too expensive (most people agree with this). i3 started charging $.15/minute recently, down from $.50/minute. 
- The Board decides that $0.50/minute is reasonable cost for members, $0.75/minute for non-members. Fees collected to go toward maintenance and materials.
- Nick reminds us that he will put up a list of prohibited materials near the laser cutter.
ANNUAL EVENTS - How do we get people interested and committed in helping out?
* FoolMoon - 4/11 Dusk to Midnight
* FestiFools - 4/12 4pm-5pm
* GameStart Spring Festival - 4/18 10am-2pm
* Penguicon - 4/24-26 (no soldering support that we're aware of this year)
* AAHOM TechTwilite - 5/15 6:30pm-9pm
* A2 MiniMaker Faire - Saturday 6/6 10am-4pm
* Detroit Maker Faire - July 25-26 9:30am-6pm
FORMAL EVENT REQUESTS
* Emily Canosta - Japan Week - requesting Cosplayers (in costume) to attend Animania screening event (6/16-20) - '''Larry to send out note to members'''
* Zach Alexander - [http://makerspacedevelopment.com/ Makerspace Development Blogger] has contacted AHA for positive storyline. - '''AHA to ignore this request'''
* Daniel Dugan (past member?) contacted us on behalf of Penguicon - wants to borrow 3D printers for [https://www.youtube.com/watch?v=B8jo58996yE Enabling the Future].  '''Larry to send out note re. Project, Nick to create folder for files so members can print parts on the 3D printers.'''
* Amanda Paige - Exposing Inner City Kids to Engineering/Making at the U of M Natural History Museum (day/time TBD) - '''Larry to determine date/need'''
SURVEY REQUEST - from Make: Media
* 10 minute survey about AHA's Maker/Hacker activities.
- Ken L. is going to send out an email requesting volunteers for these events
- Larry is going to send out a notice about spring cleaning at the space.

Revision as of 11:44, 6 April 2015

  • Meeting attendees:
  • Meeting starts at: 19:00
  • Meeting ends at: 21:00

(15 min) Open For All!

  • Guests Expected To Attend:
  • Gerald Coggins - Facilities Maintenance Resolution
  • Jon Huhn - Computer Platform Operating System Plans
  • John Nagle - BYB

Old Business

Action Item Status

  • Finalized Membership Forms now in use. - Larry
  • Inventory Status - Nate Y.
  • laser cutter rates implemented - wiki may need updating
  • NO CUT list posted by Nick R.
  • Spring Cleaning Notice Sent Out

==Formal Event Request Status== (Ken L.) ANNUAL EVENTS - How do we get people interested and committed in helping out?

  • FoolMoon - 4/11 Dusk to Midnight
  • FestiFools - 4/12 4pm-5pm
  • GameStart Spring Festival - 4/18 10am-2pm - AHA will be there with 1 electric car
  • Penguicon - 4/24-26 (no soldering support, AHA 3D printing hands for Raptor Reloaded [1]
  • AAHOM TechTwilite - 5/15 6:30pm-9pm
  • A2 MiniMaker Faire - Saturday 6/6 10am-4pm
  • Detroit Maker Faire - July 25-26 9:30am-6pm


Standing Committee Reports

(10 min) Financial - Zach S.

  • March 2015 P&L -


(20 min) Governance - Ken

  • Membership Update (Larry W.)
  • Monthly Membership Update [2]

Happy to report that AMF Paid Up To Date - Nate Y to initiate recurring payments w/ AMF

  • Elections coming up in April

- Important dates: 3/23 - Board nomination period starts, 4/13 - Board nomination period ends, 4/23 - Board Elections

- CRM (ie. Salesforce) - Need tasks mapped to AHA processes for testing.

(10 min) Operations & Facilities - Nick

  • Display Case soon to depart for Gamestart
  • Electric cars will slowly move over to Gamestart as space permits
  • "New" laptops kept in file cabinet. Old Dell now loaded with Fedora

- Monthly Task List posted on bulletin board for membership reference (direct people here if they want to complete volunteer hours). [3]

  • Improvement Projects (small laser cutter, redo front desk, kitchen improvement, sand blaster coming as soon as space is made for it)

(10 min) Staff - Larry

  • All Shift staff trained [4]

(10 min) Fundraising - Larry

Monthly Fundraising Report - .....link here......


(15 min) Outreach - Larry

  • Class Schedule - April is posted, Website and Social Media updated (note - compare this list to current efforts)
  • Silvia Lindtner UMSI - no contact this year (sent email yesterday)

New Business

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