Minutes:10 Jun 2015 Board Meeting Agenda

• Meeting attendees:
• Meeting starts at: 19:00
• Meeting ends at:

(5m) Board Meeting Protocol

* Review of how Board meetings run effectively.

* There must be time for ALL reports to be delivered BEFORE any New Business is conducted.

* Any new items from open time should are added to New Business and addressed (and assigned) at the end of the meeting.

* Action Items are tasks recorded in previous meetings which are either resolved or a status provided. Usually short and sweet.

* Standing Committee Reports - Individual Updates by Assigned Area in the time allotted

(15 min) Open For All

• All are worthy, All are welcome.
• FYI - IF the Board determines action is needed, the item will be addressed under New Business.

(20m) Old Business

Director & Officer Assignments:

• All Conflict of Interest forms have been signed by new Directors.
• No COI statements received
• Transition letter delivered to new Board Members along with Member Survey Results

* Reminder: Board Directors starting a new term must submit Board Pledges to Financial Director (confidential)

* Previously approved at May Board Meeting

• Director Assignments: Volunteer = Tyler S., Ops/Fac. = Nick R., Governance = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.
• Treasurer Assigned: Diedre Devlin
• Email proposal to restructure to fill all Director Assignments (Nick over Governence - except Membership, Larry over Financial) was rejected by Greg G. via email.
• Last Board meeting there was a short discussion re. Conflict of Interest (tabled until Greg G. could be present)
• 4/5 Directors must agree on all assignments.

Action Item Status IF any haven't been resolved yet, a Director should volunteer to resolve each by the next Board meeting. If no Director? Is a member willing to take it on?

• From April...
• Tachometer on the Ryobi drill press is dead. Still troubleshooting

• From May...
• Tyler S. - 3D Printer sign under construction, more to follow
• Art Night has a pulse again thanks to the AHA Meet-up - What's the theme for July?
• Individual member space utilization (how much is allowed and for how long?)
• Porn Policy? DELETE THIS IF PREVIOUSLY ADDRESSED

(10 min) Financial - from Larry W./Diedre D.

• May 2015 P&L - (link here when report available)
• NEED STATEMENT REGARDING STRENGTH OR WEAKNESS COMPARED TO LAST MONTH
• IRS 990 has been received by the US Govt. Thanks Zach!
• Diedre has some suggestions re. how she'd like to do accounting.

(20 min) Governance - Larry W.

• Membership Update (Larry W.)
• Monthly Membership Update (link if report is available)

- XX members this month (includes 8 BYB interns)

• Membership Tab on the website has been updated to match new forms
• Orange Staff Book created for quick reference
• Wiki update is next
• Recurring payments links for AMF and BYB created (AMF using, BYB not yet)

(10 min) Operations & Facilities - Nick R.

• Display Case - Gamestart declined (too heavy) - if we can disassemble it, AHA will deliver it.
• Where will a 30 gallon fish tank go?
• Where will the Sand Blaster go?
• Small laser cutter relocated not yet hooked up.

Monthly Maintenance report (link here if report is available)

• Still no leaks - WooHoo!
• Toilets still a problem. Not as much but yes. Gray water observed.
• Scanner is broken - lid needs attention (anybody?)
• Under table computer brackets being constructed by Alex W. & Nick R.
• Kossel rewired -- No longer eats black filament but needs new stepper motor
• Tyler Dence is working on setting up 1 Desktop to run 3D printers
• Exterior door sign now lit w/ LED's - Thanks Donnie J., Nate Y., Alex W. and Tyler S. (still needs buttoning up)

(10 min) Staff - Tyler S.

• Will be scheduling a staff training meeting for NEW volunteers.
• After that training, will schedule a FULL staff meeting.
• Shift Staff - we should ID a few volunteer benefits (ie. 1 water/shift)

(10 min) Fundraising - Greg G.

- Monthly Fundraising Report (link if a report is available) - NEW Fundraising Workshop Update (by Larry W.)

(15 min) Outreach/Events - (Donnie J.)

• Class Schedule - TBD (adding Bike Fix Night)
• Art Night has a pulse again - Need theme for July Art Party...

ANNUAL EVENTS - How do we get people interested and committed in helping out?

• AAHOM TechTwilite - Done but very rough compared to previous years
• A2 MiniMaker Faire - Done. All Rhino Badges gone, demo'ed 3D printer, showed off scorpions
• Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit) - application submitted 6/8/15
• No other events shown on the AHA Google Calendar

New Business

• Some items from previous meeting Open Time (her to ensure required Board business completed first)
• As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
• Company space utilization. BYB pays for mold-making room, should AMF Nano pay for storage?
• Should we stay OR should we go? Regardless, most members agree space is an issue (see survey results for specifics)