Finances

We need to make sure all of our finances are in order. As such, we have scheduled a meeting with Lynne Chaimowitz

She requests

1. Existing financial records
   • 2012 - We can provide access to Quickbooks Online
   • 2011 - Somewhere we have a basic breakdown of income, but not expenses
   • 2010 - Unknown
   • 2009 - Unknown
     
     
2. Strategic documents that would be helpful in defining how we set up your accounting records
   • Income
     • Memberships
     • Classes / Workshops
     • Donations
     • Time on PCs (Starting June 1st)
   • Expenses
     • Rent
     • Utilities
     • Physical Space Improvements
     • Staff (Independent Contractors at the moment)
     • Tools
   • Fiscal Sponsorship
     • Provided by The School Factory
     • One donation of $1,000 in 2011? The School Factory takes 10%, we received $900.
       
       
3. A list of skill sets and responsibilities that you and/or volunteers are in charge of
   • Jenn & Josh: Currently assign / categorize items into Quickbooks Online for General AHA Income
     • No accounting background.
   • Jess: currently updated Quickbooks Pro 2010 for Time on PC Income (Digital Ops)
     • No accounting background, but has been handling the Ops data entry for a few years now.

Our questions

1. What forms should we be submitting to the:
   • City
   • State
   • Federal
     
     
2. What payments should we be submitting to the:
   • City
   • State
   • Federal
     
     
3. Should we have separate Bank Accounts for Gaming Center vs. Maker Income?
   
   
4. Does out current QB Online process seem all right?

Information:

• State of Michigan Articles of Incorporation

2011 Finance - Basic Generic Breakdown

Income	$20247.94
Expense	$17465.62
	
Inc: Memberships	$7016.28  Income from Monthly Dues
Inc: BF2011      	$9395     Income from Classes taught by AHA outside of All Hands Active
Inc: Donations  	$900      Nine Tuna Donation ($1,000, School Factory takes 10%)
Inc: Unaccounted	$2936.66  A lot of this is probably from other classes taught at AHA, unaccounted for membership income, etc.)

Inc: SubTotal	$20247.94	
	

Exp: BF 2011	$7500     Bright Futures Classes (Independent Contractor Payouts)
Exp: Rent	$3150
Exp: Util	$1750
Exp: Unknown 2	$1410     (I believe these are from checks)
Exp: Improving  $1054.98  General Lowes, Meijer, Stadium Hardware purchases
Exp: Unknown	$652.34   Ask Josh to see AHA 2011 Google Doc for better breakdown)
Exp: Electronic	$496.61   Electronics - Sparkfun orders, Jameco, etc.
Exp: Insurance	$330.5
Exp: Donation	$258      GEMSI for Bilal
Exp: Web Host   $240      Slicehost
Exp: Food	$227.2    Food for volunteer events
Exp: Marketing	$192.85
Exp: Subscrip.  $180.45   Intuit, Amazon Prime, Events Manager for Web site
Exp: Gas	$22.39
	
Exp SubTotal	$17465.32