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We need to make sure all of our finances are in order. As such, we have scheduled a meeting with Lynne Chaimowitz | We need to make sure all of our finances are in order. As such, we have scheduled a meeting with Lynne Chaimowitz | ||
==She Recommended== | |||
# Immediately find a corporate / tax attorney so that we can: | |||
#* Review Purchase Agreement, make sure accounting methods are kosher with 501c3 desires | |||
#* Make sure that we are kosher with current status of State & Federal Filings | |||
# Immediately begin work on filling out IRS 501c3 Forms | |||
#* She is willing to help out with this - probably cost $ | |||
# Find out what the stamped date of receipt for our state filed Articles of Incorporation | |||
# Get D&O Insurance figured out | |||
# Make sure we have basic accounting information for 2009, 2010, 2011, 2012. | |||
==She requests== | ==She requests== | ||
Revision as of 16:08, 31 May 2012
We need to make sure all of our finances are in order. As such, we have scheduled a meeting with Lynne Chaimowitz
She Recommended
- Immediately find a corporate / tax attorney so that we can:
- Review Purchase Agreement, make sure accounting methods are kosher with 501c3 desires
- Make sure that we are kosher with current status of State & Federal Filings
- Immediately begin work on filling out IRS 501c3 Forms
- She is willing to help out with this - probably cost $
- Find out what the stamped date of receipt for our state filed Articles of Incorporation
- Get D&O Insurance figured out
- Make sure we have basic accounting information for 2009, 2010, 2011, 2012.
She requests
- Existing financial records
- 2012 - We can provide access to Quickbooks Online
- 2011 - Somewhere we have a basic breakdown of income, but not expenses
- 2010 - Unknown
- 2009 - Unknown
- Strategic documents that would be helpful in defining how we set up your accounting records
- Income
- Memberships
- Classes / Workshops
- Donations
- Time on PCs (Starting June 1st)
- Expenses
- Rent
- Utilities
- Physical Space Improvements
- Staff (Independent Contractors at the moment)
- Tools
- Fiscal Sponsorship
- Provided by The School Factory
- One donation of $1,000 in 2011? The School Factory takes 10%, we received $900.
- Income
- A list of skill sets and responsibilities that you and/or volunteers are in charge of
- Jenn & Josh: Currently assign / categorize items into Quickbooks Online for General AHA Income
- No accounting background.
- Jess: currently updated Quickbooks Pro 2010 for Time on PC Income (Digital Ops)
- No accounting background, but has been handling the Ops data entry for a few years now.
- Jenn & Josh: Currently assign / categorize items into Quickbooks Online for General AHA Income
Our questions
- What forms should we be submitting to the:
- City
- State
- Federal
- What payments should we be submitting to the:
- City
- State
- Federal
- Should we have separate Bank Accounts for Gaming Center vs. Maker Income?
- Does out current QB Online process seem all right?
- What exemptions do we qualify for as a domestic nonprofit?
- How will filing requirements change if we pursue 501c3-ship?
- What standardized resource can we refer to in the future?
Information:
2011 P&L - Basic Breakdown
Income $20247.94 Expense $17465.62 Inc: Membrships $7016.28 Income from Monthly Dues Inc: BF2011 $9395 Income from Classes taught by AHA outside of All Hands Active Inc: Donations $900 Nine Tuna Donation ($1,000, School Factory takes 10%) Inc: Unknown $2936.66 A lot of this is probably from other classes taught at AHA, unaccounted for membership income, possibly indiegogo ($610) fundraising etc.) Total Income: $20247.94 Exp: BF 2011 $7500 Bright Futures Classes (Independent Contractor Payouts) Exp: Rent $3150 Exp: Util $1750 Exp: Unknown 2 $1410 (I believe these are from checks) Exp: Improving $1054.98 General Lowes, Meijer, Stadium Hardware purchases Exp: Unknown $652.34 Ask Josh to see AHA 2011 Google Doc for better breakdown) Exp: Electronic $496.61 Electronics - Sparkfun orders, Jameco, etc. Exp: Insurance $330.5 Exp: Donation $258 GEMSI for Bilal Exp: Web Host $240 Slicehost Exp: Food $227.2 Food for volunteer events Exp: Marketing $192.85 Kolossos, Kinkos, etc. Exp: Subscrip. $180.45 Intuit, Amazon Prime, Events Manager for Web site Exp: Gas $22.39 Total Expenses $17465.32 Net Income: $2782.32
2012 P&L - Basic Breakdown January 1st - April 30th
Income
Classes 237.27
AHA Classes Income....... 4.942.52
How to - 3D Print........ 71.30
How to - Laser........... 47.33
How to Arduino........... 104.09
How to CNC............... 28.52
Learn to Solder.......... 18.82
Total Classes $5.449.85
Coffee Donations............ 5.00
Laser Cutter Donations...... 13.00
Membership Dues............. 2.641.46
Misc Product Sales Income... 5.00
Need to split............... 895.00
Uncategorized Income........ 154.41
Total Income $9.163.72
Gross Profit $9.163.72
Expenses
Advertising................. 93.98
AHA Class Contracting....... 100.00
AHA Class Supplies.......... 24.33
Board Meeting Expenditures.. 76.73
Bright Futures Employees.... 2.207.91
Bright Futures Supplies..... 47.83
Bright Futures Transportation62.40
Dues & Subscriptions........ 29.95
Food........................ 31.48
Insurance................... 354.50
LASER Budget - Rental....... 151.67
Laser Budget - Repairs...... 179.48
Maintenance................. 32.00
Membership Expense.......... 18.29
Rent or Lease............... 3.000.00
Shogun Budget............... 1.284.51
Shogun Contractor........... 400.00
Treasurer Spending.......... 17.95
Uncategorized Expense....... 228.54
Utilities................... 1.442.16
Total Expenses $9.783.71
Net Operating Income -$619.99
Net Income -$619.99