Minutes:13 Jan 2016 Board Meeting Agenda: Difference between revisions
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Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed. | Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed. | ||
Nate mentions long term buying-stuff-solution should be figured out. | Nate mentions long term buying-stuff-solution should be figured out. | ||
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==Financial - from Lauren W.== | ==Financial - from Lauren W.== | ||
Alex W. presenting: | Alex W. presenting: | ||
TCF account low, <100. | TCF account low, <100. | ||
Transferring 3600 from paypal (available by 1/20/2016) | Transferring 3600 from paypal (available by 1/20/2016) | ||
--LINK HERE-- | --LINK HERE-- | ||
Nate suggest that the rent is likely to go up a lot. | Nate suggest that the rent is likely to go up a lot. | ||
square sales are down. | square sales are down. | ||
One of the lockers has a slot, which can be used for money while till is figured out. | One of the lockers has a slot, which can be used for money while till is figured out. | ||
Discussion about inventory tracking | Discussion about inventory tracking | ||
we might want to enter inventory into square, if we can. | we might want to enter inventory into square, if we can. | ||
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==Membership - Alex W.== | ==Membership - Alex W.== | ||
--Link here-- | --Link here-- | ||
We have more people again. | We have more people again. | ||
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==Governance - Donnie J.== | ==Governance - Donnie J.== | ||
Elections are in April | Elections are in April | ||
discussion of membership space renting. | discussion of membership space renting. | ||
alec m. suggests that we do want to make some kind of written outline of 'renting'. | alec m. suggests that we do want to make some kind of written outline of 'renting'. | ||
nate suggest letting members approve spots as well, to not hinder other members. | nate suggest letting members approve spots as well, to not hinder other members. | ||
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==Facilities === | ==Facilities === | ||
desks have been rearranged. computers have been improved. | desks have been rearranged. computers have been improved. | ||
Boiler room is definitely off limits to members. | Boiler room is definitely off limits to members. | ||
OS's on computers installed on each box. Keys are being upgraded. | OS's on computers installed on each box. Keys are being upgraded. | ||
LDAP server will be used for Users. | LDAP server will be used for Users. | ||
Adjustments may need to be made for accounts still. | Adjustments may need to be made for accounts still. | ||
requesting software currently goes through tyler w. | requesting software currently goes through tyler w. | ||
Alec M. would like at least one linux box, pi, etc. | Alec M. would like at least one linux box, pi, etc. | ||
Nate mentions VM's for linux could work. | Nate mentions VM's for linux could work. | ||
Nick R. mentions kiosk mode. | Nick R. mentions kiosk mode. | ||
Nick R. Laser is functional again. Needs more preventive maintenance. byb would like aha to pay for when new parts are needed. | |||
There is work to have LDAP logins and timing of use for the future. | |||
== Volunteers - Tyler S. == | == Volunteers - Tyler S. == | ||
some scheduled changes. | some scheduled changes. | ||
A new staff is being trained, a few shifts workers have swapped. | A new staff is being trained, a few shifts workers have swapped. | ||
open sundays. | open sundays. | ||
till empty on purpose. | till empty on purpose. | ||
nate suggests a process for restocking. | nate suggests a process for restocking. | ||
alec m. suggests preaproveal for restocking, or an upper $$$ limit. | alec m. suggests preaproveal for restocking, or an upper $$$ limit. | ||
A lot of cleaning has happened. the front desk materials are still taking up space. | A lot of cleaning has happened. the front desk materials are still taking up space. | ||
A lot of these scraps are broken, or unusable. | A lot of these scraps are broken, or unusable. | ||
'''There are concerns about a specific member's language used in the space.... This was witnessed by a board member and another member, and being discussed by the board.''' | '''There are concerns about a specific member's language used in the space.... This was witnessed by a board member and another member, and being discussed by the board.''' | ||
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Mini maker fair coming up. Too early to sign up, but we can start getting members interested in helping. | Mini maker fair coming up. Too early to sign up, but we can start getting members interested in helping. | ||
Eric O was interested in teaching the laser cutter class. | Eric O was interested in teaching the laser cutter class. | ||
Makerfest and north quad is coming up. | Makerfest and north quad is coming up. | ||
Donnie would like to see more potlucks! Maybe even theme it! | |||
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ACTION ITEM - Nick R. will work with Tyler W., Nate Y., Brandon D., Alec M. for a user-account solution for computer log-ins. | ACTION ITEM - Nick R. will work with Tyler W., Nate Y., Brandon D., Alec M. for a user-account solution for computer log-ins. | ||
'''Tyler w. is well on the way to fixing this!''' | |||
* SEPTEMBER ITEMS | * SEPTEMBER ITEMS | ||
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Jacob is working on this now that the front desk area is done. | Jacob is working on this now that the front desk area is done. | ||
Need a new kiosk area up front. Nick will draw up some plans to hold the register drawer, and possibly the donation box. | |||
== (30m) New Business== | == (30m) New Business== | ||
* All Are Worthy. All Are Welcome. | |||
Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed. | |||
Nate mentions long term buying-stuff-solution should be figured out. | |||
John H. bring up kitchen, and a there is the sink thing too. | |||
We have heard little from the person who volunteered for marketing (john green?) | |||
Nate suggests another member get-together | |||
Revision as of 20:32, 13 January 2016
| AHA Mission Statement |
|---|
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles. |
- Meeting attendees: Nick R., Alex W., Alec M., Tyler S., Donnie J., Nate., John H.
- Meeting starts at: 19:10
- Meeting ends at: 20:20
Board Meeting Protocol
* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.
* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.
(15m) Open For All
- All Are Worthy. All Are Welcome.
Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed.
Nate mentions long term buying-stuff-solution should be figured out.
John H. bring up kitchen, and a there is the sink thing too.
We have heard little from the person who volunteered for marketing (john green?)
Nate suggests another member get-together
Minutes Approval
- December 2015 Board Minutes
4/5 approve (Greg Missing).
(90min) Standing Committee Reports
Financial - from Lauren W.
Alex W. presenting:
TCF account low, <100.
Transferring 3600 from paypal (available by 1/20/2016)
--LINK HERE--
Nate suggest that the rent is likely to go up a lot.
square sales are down.
One of the lockers has a slot, which can be used for money while till is figured out.
Discussion about inventory tracking
we might want to enter inventory into square, if we can.
Membership - Alex W.
--Link here--
We have more people again.
Fundraising - Greg G.
- Monthly Fundraising Report - LINK HERE?
Governance - Donnie J.
Elections are in April
discussion of membership space renting.
alec m. suggests that we do want to make some kind of written outline of 'renting'.
nate suggest letting members approve spots as well, to not hinder other members.
Facilities =
desks have been rearranged. computers have been improved.
Boiler room is definitely off limits to members.
OS's on computers installed on each box. Keys are being upgraded.
LDAP server will be used for Users.
Adjustments may need to be made for accounts still.
requesting software currently goes through tyler w.
Alec M. would like at least one linux box, pi, etc.
Nate mentions VM's for linux could work.
Nick R. mentions kiosk mode.
Nick R. Laser is functional again. Needs more preventive maintenance. byb would like aha to pay for when new parts are needed. There is work to have LDAP logins and timing of use for the future.
Volunteers - Tyler S.
some scheduled changes.
A new staff is being trained, a few shifts workers have swapped.
open sundays.
till empty on purpose.
nate suggests a process for restocking.
alec m. suggests preaproveal for restocking, or an upper $$$ limit.
A lot of cleaning has happened. the front desk materials are still taking up space.
A lot of these scraps are broken, or unusable.
There are concerns about a specific member's language used in the space.... This was witnessed by a board member and another member, and being discussed by the board.
Education/Classes/Events - Donnie J.
Holidays slowed things down.
Mini maker fair coming up. Too early to sign up, but we can start getting members interested in helping.
Eric O was interested in teaching the laser cutter class.
Makerfest and north quad is coming up.
Donnie would like to see more potlucks! Maybe even theme it!
(30m) Unfinished Business
* Carried over from previous Board Meeting.
- August Items
ACTION ITEM - Nick R. will work with Tyler W., Nate Y., Brandon D., Alec M. for a user-account solution for computer log-ins. Tyler w. is well on the way to fixing this!
- SEPTEMBER ITEMS
- ACTION ITEM - From Alec M. - Election process needs to be documented clearly so members know the consequences of the point system.
Nate will document this in a central location for future Board Members. OR, use an alternative, more direct voting process. - Esty (topic for All-Members Meeting Sun. Aug. 23rd).
Esty says the email looks good. Nate will implement it as a wiki page.
- ACTION ITEM - From Jacob M. - What about a "Bounty Board"? Put up in the space offering prizes for doing various duties in AHA (ie. prizes). Approved by 2 Board members. - Larry W.
Jacob is working on this now that the front desk area is done.
Need a new kiosk area up front. Nick will draw up some plans to hold the register drawer, and possibly the donation box.
(30m) New Business
- All Are Worthy. All Are Welcome.
Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed.
Nate mentions long term buying-stuff-solution should be figured out.
John H. bring up kitchen, and a there is the sink thing too.
We have heard little from the person who volunteered for marketing (john green?)
Nate suggests another member get-together