Minutes:08 May 2016 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees:

• Meeting starts at: 19:15
• Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

• All Are Worthy. All Are Welcome.

Greg G, while not in attendance, requests feedback on a new set of board positions under "New Business". Greg feels that while it's a small tweak, these positions better represent the need of the community.

We submitted an Art Fair booth to: www.washtenawnonprofits.org We should hear back if we have a 12'x12' booth at Art Fair this month. We are "fairly certain" to get the space. We are #13, and not many asked for a 12x12.

Minutes Approval

• June 2016 Board Minutes

- Minutes approved

Membership - Alex W.

BYB Internship has begun. 7 new memberships added June-Aug 2016.

Fundraising - Greg G.

Tyler W has received numerous grants of cash and in-kind donations from local businesses! We earned enough to fix the floor, and now have chairs and podium from the University.

AHA has a chance to get a large grant from the MEDC, possible to fund the rent, renovations, and an employees/part timers for several years.

AHA will receive a visit from various local and state officials during the TechTrek on June 17.

In preparation for the grant, we have asked an architect to draw up rough sketches that we can include. Greg would like to call a meeting this month to discuss ideas on the "ideal" makerspace layout. We can submit these to the architect.

Greg has sent a letter to Oxford expressing interest in the adjoining spaces in preparation for the grant.

(30m) Unfinished Business

Jon H.'s dad would like to have an AHA member come into a ACS meeting to talk about AHA.

- Greg G reached out and is in discussions to give a talk possibly summer or fall 2016.

Esty has connections with JStor, would like to see if we can get any sort of partnership with them.

- Kristin G. of JStor is trying to arrange a tour of the space in the next month or two. We are waiting on JStor.

Alec wants to have some kind of long-term agenda of "things to do" (recurring events), viewable in the minutes.

- Donnie, Nate and Alec will put this together. Nate will send an email to coordinate -- going to do this in May.

- This is a thing Nate can do, given some direction. We could also tie in computer logins to this with the APIs.

Nick R. mentions the Milan R/C Club has restarted, trying to get a non-profit status. Nick would like to see some cross-pollination between these groups. Interesting things coming up with that group includes a drone racing track.

- People are still rarely using it.

Related to laser, the short-term action item is to print the updated instructions for the laser cutter, and a new logbook for people to sign in. Also Nick will add hardware to keep track of laser use time.

- Hardware ready to go -- need to integrate it with the LDAP system.

(30m) New Business

Greg G. Suggests the following board-level positions:

• Finance - handles xero, taxes, memberships, non-profit filing, master of coin (purchasing, etc)
• Education - maintain classes, invite outside speakers, maintain a system for checking if members have been trained on tools.
• Marketing - content calendar, branding, monthly emails, planning and arranging promotional events outside of AHA (Maker Faire, Mini Maker Faire, etc)
• Fundraising - grant writing, pledge campaigns, talk to donors
• Operations - maintenance of the space, volunteers and employees. Elections. Keeper of the rules. Maintain list of job function (similar to what is on the wiki, with a bit more detail)

Greg would like to have a discussion to see if these make better sense that our current setup. Possible vote/fill positions next month.