Minutes:14 Sep 2016 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees:
• Meeting starts at: 1900
• Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

Follow up

Corey - Did you schedule a marketing meeting? ETA is the 20th @ 5:00. How is the monthly marketing email coming along? ETA is Sunday August 14th end of day. Any progress on content for the blog?

(15m) Open For All

• All Are Worthy. All Are Welcome.

Minutes Approval

• August 2016 Board Minutes.

Education - Nick R.

Nick - KiCad and OnShap classes. Slides for KiCad were to be done August 14th and OnShape slides the week after.

3D printer class slides needs to be updated.

Milan Flyers - Recap

Upcoming:

• Advanced Learn-to-Solder (surface-mount) using Penguicon badges. -- Shelved for now. Nate will revisit next month.
• Amateur radio General license review class -- Do we have enough people to open on Saturday morning, and should we charge for use of AHA? Need to resolve these questions ASAP. -- This is definitely happening starting after Sept. 17.
• Professional Development opportunity (i.e. AHA training educators) via middle school teacher Rebecca B. -- Tyler will reach out.

Finances/Membership - Alex W.

TCF - ?

Members?

The electronic membership form. Alex said he'd try to get it done by August 21st.

Nate will add giant notice on webpage to remind people to meet people/sign up in person before paying. - DONE, but "tastefully large", not "giant".

Alex will meet with Lauren W. to transfer over Xero.

We need a Stripe setup to take membership dues and other payments again. Alex will let Nate know what he needs, and Nate will purchase.

Fundraising - Greg G.

Final push for AHA moving fundraiser by Larry W. brought in ~$1000

AHA Grant update: SPARK Tour w/ Bill Mayer of Spark on July 19th - How did it go?

Marketing/Events - Corey T.

• Maker Faire - Corey will come up with ideas for next year and float them to members. Has this happened?

• Fall Open House -- Was September 10th, 3PM-10PM. Ran classes the week before (well attended), flyers were made, and space was spruced up. Gave ~30 tours. Big thanks to Zandi and all who flyered, taught, or helped prep the space.

Operations/Volunteers - Tyler W.

Improvements:

• Swapped the loud noise and craft rooms
• Painted the back room
• Pallet wall built
• Poster frames hung
• Computers are in place for all machines. Laser computer is set to be refreshed in late September

Upcoming improvements

• Hang mailbox (it's at the space)
• Nate will work on securing new space
• Light bulbs in new space
• UPS to be mounted in rack.
• Order new work tables for current front room and move desks across the hall?

Recycling - Haven't followed up with city again. We've been leaving cans in bags for people to collect outside the dumpster (other tenants do that) and I've been recycling the non-returnables at home.

Tyler AHA phone number switch. Gave up and may just drop the phone number.

Member meeting - Next planned for Early November. Skipping late October to avoid too many events around i3's Halloween party.

Tinker offered to fix the loud noise room door.

Volunteers:

• We're short again. 3 volunteers stopped last month because of school resuming
• Have Friday's and Saturday's covered. Tyler is filling in for Thursday's until we get someone else.

(30m) Unfinished Business

Stephanie is here to help AHA with marketing, has a Engineering/Business background, working with marketing automation software (Buffer currently, not chained to anything in particular). She believes working with her hands is a valuable experience, enjoys informal/impromptu teaching opportunities; but is also a good planner. She brings a unique perspective given the background. She and Corey will meet afterwards to talk about marketing.

Alec wants to have some kind of long-term agenda of "things to do" (recurring events), view-able in the minutes. - Happened 16th of June need to circle back.

Upcoming:

• Tour of AHA by AADL - 2nd week of October
• Halloween costume themed build night - 2 weeks in early october
• WeMakeHealthFest - Late October
• i3 Halloween party - Late October
• Christmas ornament laser class - Weekend after Thanksgiving. Training on InkScape and Laser
• Mini Maker Faire
• Penguicon
• Makerfaire

Alex W. - Drafting a Storage / Clean Tabletop Policy - Still working on it. Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time. ETA is August 20th.

Harassment policy - Alex has a wonderful draft done. Ana commented. We haven't resolved the comments yet.