Minutes:14 Sep 2016 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees:
• Meeting starts at: 1900
• Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

Follow up

Corey - Did you schedule a marketing meeting? ETA is the 20th @ 5:00. How is the monthly marketing email coming along? ETA is Sunday August 14th end of day. Any progress on content for the blog?

(15m) Open For All

• All Are Worthy. All Are Welcome.

Minutes Approval

• August 2016 Board Minutes.

Education - Nick R.

Nick - KiCad and OnShap classes. Slides for KiCad were to be done August 14th and OnShape slides the week after.

3D printer class slides needs to be updated.

Milan Flyers - Recap

Upcoming:

• Advanced Learn-to-Solder (surface-mount) using Penguicon badges. -- Shelved for now. Nate will revisit next month.
• Amateur radio General license review class -- Do we have enough people to open on Saturday morning, and should we charge for use of AHA? Need to resolve these questions ASAP. -- This is definitely happening starting after Sept. 17.
• Professional Development opportunity (i.e. AHA training educators) via middle school teacher Rebecca B. -- Tyler will reach out.

Finances/Membership - Alex W.

TCF - ?

Members?

The electronic membership form. Alex said he'd try to get it done by August 21st.

Nate will add giant notice on webpage to remind people to meet people/sign up in person before paying. - DONE, but "tastefully large", not "giant".

Alex will meet with Lauren W. to transfer over Xero.

We need a Stripe setup to take membership dues and other payments again. Alex will let Nate know what he needs, and Nate will purchase.

Fundraising - Greg G.

Final push for AHA moving fundraiser by Larry W. brought in ~$1000

Emailed Bill Mayer of Spark on Aug 4:

Hi Bill -

Greeting from the Marine Biological Labs in Woods Hole. I hope all is well in Ann Arbor. I wanted to see how things were progressing with the MEDC. Is there anything I can do to help? Presentation, demos, etc.

We are in the middle of revising a $2.4M NIH grant this month for backyard brains. But after Sept 5, I'm free to work on All Hands Active.

Thanks for your support.

Greg

I haven't heard back from him, but I did run into him on Sep 9. He said he's been wanting to get back to me, but doesn't have an update yet. The reasons sounded wishy-washy, and he said he was upset with the MEDC and was going to see them again soon. I mentioned that we would be able to do a presentation / dog&pony show if needed.

Next steps:

1. Get our office sketches back from Architects to have something new to talk about. It is apparent that Bill wants to help us, so we need to give him ammunition to make him successful
2. Write up a short document with the ask, plan, and costs for Spark, which they can use to talk with potential donors.
3. Use the document as a template to apply for new grants

Marketing/Events - Corey T.

• Maker Faire - Corey will come up with ideas for next year and float them to members. Has this happened?

• Fall Open House -- Was September 10th, 3PM-10PM. Ran classes the week before (well attended), flyers were made, and space was spruced up. Gave ~30 tours. Big thanks to Zandi and all who flyered, taught, or helped prep the space.

• Content Calendar - (Greg) To make things a bit easier, perhaps we can start with 1 item a month for the content calendar. Did a marketing meeting take place?

• Mailing List - (Greg) I wasn't sure if we had signed up for MailChimp, so I created a free account. We can use an existing one, if we have it. They don't have a non-profit version, but as long as we have 2,000 or fewer subscribers across all lists in your account, we can send up to 12,000 emails per month for free. We need to import emails.

• Google Ads - (Greg) We have Free Google Ads. AHA has $10k/month credit for cost per click credit, but we are limited to a value of $1 per click. This means we have to limit our scope of search terms... (children, charity, etc.) are going for $4.00+ per click I suggest we make Laser cutter, 3d printer, hackerspace, incubator campaigns and see the the cost for ad words. We may need to create landing pages for each campagin with Call To Actions (Signup for the mailing list, get more information about becoming a member, schedule a tour).

• Google Analytics - (Greg) It would be nice to include a monthly report on emails and web statistics to see how our digital footprint is growing.

Operations/Volunteers - Tyler W.

Improvements:

• Swapped the loud noise and craft rooms
• Painted the back room
• Pallet wall built
• Poster frames hung
• Computers are in place for all machines. Laser computer is set to be refreshed in late September

Upcoming improvements

• Hang mailbox (it's at the space)
• Nate will work on securing new space
• Light bulbs in new space
• UPS to be mounted in rack.
• Order new work tables for current front room and move desks across the hall?

Recycling - Haven't followed up with city again. We've been leaving cans in bags for people to collect outside the dumpster (other tenants do that) and I've been recycling the non-returnables at home.

Tyler AHA phone number switch. Gave up and may just drop the phone number.

Member meeting - Next planned for Early November. Skipping late October to avoid too many events around i3's Halloween party.

Tinker offered to fix the loud noise room door.

Volunteers:

• We're short again. 3 volunteers stopped last month because of school resuming
• Have Friday's and Saturday's covered. Tyler is filling in for Thursday's until we get someone else.

(30m) Unfinished Business

Stephanie is here to help AHA with marketing, has a Engineering/Business background, working with marketing automation software (Buffer currently, not chained to anything in particular). She believes working with her hands is a valuable experience, enjoys informal/impromptu teaching opportunities; but is also a good planner. She brings a unique perspective given the background. She and Corey will meet afterwards to talk about marketing.

Alec wants to have some kind of long-term agenda of "things to do" (recurring events), view-able in the minutes. - Happened 16th of June need to circle back.

Upcoming:

• Tour of AHA by AADL - 2nd week of October
• Halloween costume themed build night - 2 weeks in early october
• WeMakeHealthFest - Late October
• i3 Halloween party - Late October
• Christmas ornament laser class - Weekend after Thanksgiving. Training on InkScape and Laser
• Mini Maker Faire
• Penguicon
• Makerfaire

Alex W. - Drafting a Storage / Clean Tabletop Policy - Still working on it. Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time. ETA is August 20th.

Harassment policy - Alex has a wonderful draft done. Ana commented. We haven't resolved the comments yet.