Minutes:13 NOV 2024 Members Meeting Agenda

Meeting begins: 1911

Meeting ends: 2030

Participants: Robyn D., Nate Y., Joe D., Krista S., Mark, Andrew C., Jade

Agenda

• Announcements/new business - 10m
• Operations
• Financial
• Membership
• Outreach
• Education

Minutes

• Announcements/new business:
  • Thanks to Krista for the social media help!

• Operations:
  • Digital Ocean credits expiring on 12/4. Nate will see if there's an easy way to renew these.
  • setting goals -- David
    • what are our KPIs?
    • potential Q4 goal ideas (e.g. "hold 5 classes")
      • annual fundraiser
      • $200 laser PC < EOY
    • Trello/Team Dynamix/Spiceworks/GitHub??
  • 2600 sub -- Mike
    • Mike and David offered to support this financially, Joe will get it started --Done!!
  • PC upgrades:
    • still need something for laser
    • Tech Soup licenses for Windows?
  • Ventilation - Robyn
    • Ventilation issues can stop us from doing certain things
    • Is this a higher priority to enable us to do more things?
    • What sort of costs associated with it? How much area do we need to ventilate?
    • Robyn will do some research on what is needed and bring it to a future meeting
  • Access control (interior and exterior): - Nate Y. (see also Trello)
    • exterior/camera needs wiring
    • Timeline to sunset the legacy entrance system
      • mailchimp blast?
      • sign saying to notify Nate or Robyn for assistance
  • Lathe - Robyn D.
    • Materials procured to create a chip tray
    • In the process preparing material to build the tray
    • Once frame is done, it can be bolted down
  • Sticker re-order? -- David G.
    • 5/10/2022 order was $222.17-33.33=$200.17 for 500 3x3 die cut circles (Sticker Giant)
    • current inventory level?
    • new design(s)
      • Sarah B.
      • Jeremy?
  • Google Voice so we have a phone number?
    • who doesn't already have a number associated with GV?
    • -or- try creating new google account and CC board@
    • Generic VoIP solution?

• Financial:
  • Financial Position:https://https://drive.google.com/file/d/1YCDXc7tRcvICRGwouIpNKNCO0vNW6zTM/view?usp=sharing
  • Financial Activity:https://drive.google.com/file/d/1-GBQjhil3KKPrk4OjMTP_Y_kNlNTrzro/view?usp=sharing
  • Monthly financial report https://docs.google.com/spreadsheets/d/1fCZ2j8G5ZXTxQlR_fnR_BoUldrVSsgBDnbztHpAYgGw/edit?usp=sharing
  • Taxes all done for 2023, how-to process updated on the wiki here: Finances#Taxes
    • Jame K. to add further info from screen-share on how to do Sales Tax?
  • SBA disaster loan repayments all set on auto-pay $113/mo
  • EOY Fundraiser
    • email schedule:https://docs.google.com/spreadsheets/d/1_GiabqMXS2hbupD9o66zqOZXypAylKs1sxa3cXNRceA/edit?usp=sharing
• Membership:
  • CitySoft all the things
    • Next step:
      • let them know we'd like to start demo/eval
      • decide hosted or self-hosted
    • or just Trello for now?? Joe will set up to give it a try
  • 3 new members (+household)!
• Outreach:
  • Starting fundraiser
    • Joe will kick off the GoFundMe based on the email schedules above, coordinate with Krista on social
    • Nate will reach out to matching donors
    • Joe and Nate will schedule classes to promote fundraising in December
  • Krista event poster
  • Future grants?
    • SA²T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
      • Will start January 1st
    • Knight Foundation grant? Jame K/Joe D. https://www.aaacf.org/news/james-a-and-faith-knight-foundation
      • can Xander H. help? -- Jame to reach out
  • Upcoming events:
    • repairsday cosplay/on rails concept?
    • artisan market events?
      • Will try to get another one in before the end of the!
    • Cahoots happy hour 11/21
    • open house?
      • Maybe a 16th year anniversary would be better?
  • Future goals & pitch deck - Sarah B.
    • Come up with 3-5 year goals for the pitch deck
    • use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
  • BrightWorks
  • Venue - David

• Education:
  • Joy-Con repair clinic -- David G.
    • Aaron Perzanowski as speaker?
    • +then we all play Mario Kart or Smash
  • Robyn's project videos
    • Nate is happy to help document folks' projects