Minutes:07 NOV 2012 Board Meeting Agenda

Roles & Responsibilities of the Board

1. Description from AHA bylaws: "The mission of the All Hands Active Board of Directors includes but is not limited to fundraising, grant writing, and maintenance of internal data, metrics, and other matters. The powers of the Board also include handling rent, liability insurance, event insurance, and legal culpability."
   1. Is anyone fundraising?
   2. Is anyone grant writing?
   3. Is anyone doing any metric fun? ie: Keeping track of how many people use the space, how many members we have, how long we keep a member for, how many classes we offer, whether that helps / hinders our income?
   4. Who is paying rent?
   5. Do we have all the insurance we need, and if not, who is making that happen?
   6. Are we legally sound, and if we don't know, who is handling that?

Monthly Financial Update

1. Khevna rocks this out
   1. Is our situation improving?

Taxes

1. This needs a champion, ASAP.
   1. What we need to file, back file, future file, etc.
   2. This has previously been dependent on us having filed the 501c3 within 27 months of us incorporating (~Jan of 2010). That time has now passed.

State of Michigan Corp. Update

1. Pres/Vice/Treas/Secre? Double check, who is what, what is needed, get updated ASAP

501c3

1. Current Status: http://wiki.allhandsactive.com/501c3_Submission

Board Financial Meeting Minutes

In attendance: Dana N., Michael G., Michael S., Tom H., Nate Y., Josh W., Dan E., Wry, Corey T.

Meeting Starts: 19:15

Finances!:

$500-1000 behind on average each month, ~$1000 short in December with current projections, about $33 extra per member.

Greg G. (in absentia) wants to see us writing more grants.

- Awesome Foundation!

Josh wants us to develop a more concise mission statement, with research done about how what we can do might be valued by the community, roles AHA can fill.

Doing more community outreach! Dana's Electronics Lunch visit yielded a bunch of interest in AHA. We should do more of these events in the future.

Dana will also ask Electronics Lunch folks if they would be interested in hosting their event at AHA.

Going to A2Geeks events, Tech Brewery's Beer:30, etc.. Identify other events via A2Geeks calendar, arborweb, Mlive.

Monthly field trip out to i3? This would be a good way to teach classes, cross-promote.

Teaching classes at i3: Dotz wants to do programming classes, Dana wants to teach classes on how to teach classes.

Michael G. met with MI Hackers about hackathons. Barracuda might be interested in doing something. We can offer hardware hacks over other places, which is a nice advantage. Could also use our underused WikiMedia servers to host a software hackathon.

Michael G. and Tom H. are reaching out to various software companies about events we can help run, i.e. hackathons.

Dana suggests a hackathon where the group does a redesign of a local (nonprofit) business.

http://a2datadive.org/ is a neat idea. Can we work with them? Michael S. has some connection there.

ACTION TIME!: All of these are due before 11/21!

• Josh will make events on FB; directors/everyone who reads this should share them if they have FB.

• Dana will contact i3 to work with them about classes.

• Nate Y. will talk to Terrence about more AHA-based events.

• Michael G. will go to A2newtech (11/27 @ 6:30PM)

• Dana/Nate Y. will go to A2gotech (11/13 @ 7:00PM)

• Nate Y. will reach out to A2 Craft Society about hosting

• Tom and Michael G. will be drafting an email about hackathons

• Tom and Michael G. will be cold-calling groups around town regarding hackathon.

• Khevna and Dana will be meeting 11/11 at 1:00PM about 501c3.

• Dana will work on a press kit. We will use this to court other organizations.