Minutes:12 DEC 2012 Board Meeting Agenda

Action items followup

• Let's check in on the remaining action items.

501c3 update/future

• An update on things after Nate Y.'s chat with Matt Bower.

Finances

• Where are we at for January?
  • Josh/Khevna: Things are looking much better. After paying for the significant items (Rent, MYTH, Internet, iQguys), we have around $1,500 left over. We have >two more weeks in this month to raise another $1,500.
  • Josh/Khevna: Membership income this month appears to be around $1,300, that's about $200 more than the average for this year, January should be even better.
  • Josh/Khevna: Gaming Station income is up about $100
  • Josh/Khevna: Bright Futures income has helped, and is expected to bring in another $400 over the next few weeks (after paying for staff)
    • It has brought in an additional $350 p/month (after paying staff) for the past two months.

Newsletter

• We need to do another one of these. Let's discuss some content for the next one (and also a proposal on its format!).

D&O Insurance

Quick update... Mostly a reminder to Nate Y. to finish this.

Taxes

• JGW: I believe we owe for the past three years at this point.
  • Nate Dotz gave us the contact for a lawyer, I have not called him yet : / (I am not sure if this was specific for 501c3 filing process, or our general tax needs. Regardless, I have not made the phone call)

Misc. Comments

• JGW: LoL Tournament was a great success in bringing new gamer faces to the place.
  • It took about ~100 man hours of work (not including marketing), and the place was effectively closed / non functional for other uses for two days
  • We brought in about $50 as a result. Normal Saturday business probably would have brought in ~$100
    • It seems to be general consensus that in the current space, it is difficult to run an event at the right size that is fun, low stress, and worthwhile. It seems like events of this size would not make sense to do very often (ie: Maybe quarterly). That being said:
      • John Spiher is looking into alternative ways to run external events with our name attached to it.
      • Dana had some good suggestions on running more of a ladder or league type event on a weekly/biweekly basis. Similar to having a 'build' night, maybe we could have a gaming night?