Minutes:10 JUL 2013 Board Meeting Agenda

Agenda

1. (15 min) Open forum for all!
2. (10 min) Financial Numbers - Andrew Segevac
3. (2 min) Status of 501c3 - Josh W.
4. (2 min) Detroit Maker Faire - Josh W.
5. (2 min) Rift Fundraiser Follow Up - Josh W.
6. (10 min) Previous Action Items from last Board - All
7. (10 min) Structure of AHA
8. (10 min) Involvement in Art Fair, Ypsi Heritage Fest, Dally in the Alley - Nate Y.
9. (2 min) Last Item, put other items above this! Why AHA is worth supporting! - Josh W.

Board Meeting Minutes

Meeting starts at:

Status of 501c3 App - Josh

• State of Michigan Articles of Incorporation Amendment Update: http://www.dleg.state.mi.us/bcs_corp/image.asp?FILE_TYPE=UCO&FILE_NAME=D201305\2013133\INT00083B04.TIF
  • This was received and approved by the IRS. These amendments were recommended by Edward Stahlin, to be more inline with what language the IRS would expect to see from an organization seeking tax exemption and 501c3 status. Our printed copy received from the state of michigan is buried in AHA Locker #33

• Tax Filing Status
  • We did not miss our third year filing, we completed that on time. Thus we are under no penalty for failure to file for previous years, and since we are filing 990-Ns, there is no requirement to file for previous years. This was confirmed earlier this week with the IRS. Alex and I confirmed with the IRS Agent on the phone that our next step would be to file our 501c3, and make sure to include Schedule E! In order for us to do that, we should probably:
    • Review our 501c3 Application one more time!
    • Review and 501c3 Application Attachments
    • Make sure that our Schedule E explanation is appropriate as can be.
    • Have a professional party do one more review. Professionals?
      • Edward S's reviewed our application, but did not review the attachments. The attachments have not been as consolidated as we would like them to be.
      • Thomas H's awesome Mom has experience with Non-Profit Funding, and reviewed our application but did not receive a copy of the attachments. We could ask Tom to have his Mom do a further review.
      • Joe L's awesome Mom has experience with Non Profit Boards, and has offered to give us some support, but we have not met with her. I have shot her an email to ask if she would feel comfortable meeting with the board.
    • Submit it, amazingly.
  • Notes from IRS phone call, these are pretty messy: https://docs.google.com/document/d/1vzJJ97vvJAwpqQkBSSioQx4KNIlgTmDXMaokW36AVD8/edit

Detroit Maker Faire - Josh W.

There are two parts to this event

• 3D Scanning Booth (12 people needed, five people on Saturday and five people on Sunday)
  • Josh W. is the lead.
  • Katherine W.
  • Chris (relation: Katherine)
  • Joe Longo
  • Alex Hatch
    • Awaiting responses from Lucy Zhang, Aaron White. Feel free to add yourself to the list above if you are available!

• Power Wheels Racing Vehicle of AWESOME
  • Jacob M. = Lead, I think
  • Khevna Shah

Rift Fundraiser Follow Up - Josh W.

• Awesome:
  • Raised $320, split between AHA & The Game Makers
  • Saw ~75 people come through the store
  • Met lots of new people who had never seen the space before

• Could have been More Awesome if:
  • We had promoted better. I could have informed people earlier. Specific thoughts
    • Do so again, but communicate directly with people we know at Google, Barracuda, TechArb, etc.
  • We had prepped staff earlier. They did a KICKASS job, but we didn't do a good enough job preparing them.
  • We had marketing materials for people to take away.
  • We had a computer dedicated (possibly the computer they used the Rift at) to signing them up to our Announce mailing list

Previous Action Items

• Nate will add Andrew to ahashop_directors list.
• Josh will price out fliers/brochures.
  • See info at: https://docs.google.com/spreadsheet/ccc?key=0Atx4RIcqwUojdHEtOTd5M1RnVFRpdXI2eUxmc1A2Q0E#gid=0
• Dana/Josh will write email about scholarships for Arduino camp.
• Nate will get in touch with Krunal about solder kits! Could be used for n00b kits.
• All board members: find at least three volunteers for Maker Faire. Tell them, they will get in for free.
• All board members: promote the Rift event! Josh will help Dana get some fliers made, Dana will distribute them downtown.
  • Fliers were not made!
• All board members: check the previous action items to see what needs to be done still.
• Dana will put together a rudimentary plan for sponsoring a high-school intern.
• Nate will set up a meeting about Art Fair for next week.
• All board members: think of a solution to the gamers/makers PC problem. Post your thoughts on the director list.

Meeting ends at: