Minutes:10 Jun 2015 Board Meeting Agenda

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  • Meeting attendees:
  • Meeting starts at: 19:00
  • Meeting ends at:

==(15 min) Open For All

  • All are worthy, All are welcome.


  • Discussion around Conflict of Interest. All assignments approved w/ exception of Financial (temporarily - Treasurer (Diedre D. will do the books). Financial Dir. deferred until full Board. All in favor 4/5

Old Business

* Director Assignment still needed for Financial; - previously approved (4/5 Directors) Volunteer = Tyler S., Ops/Fac. = Nick R., Governance = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.

  • Open Discussion

Action Item Status

  • Tyler S. - 3D Printer sign under construction, more to follow
  • Art Night has a pulse again thanks to the AHA Meet-up

- AM - Individual member space utilization (how much is allowed and for how long?) - Cleanup always expected. Larger items should be labelled. We are NOT a quick storage site so consensus being a) label personal stuff b) duration beyond 1 month should either be space paid for OR members notified goods at risk of dispersal (Ops to notify). 4/5 Directors agreed with this. Make it so.

====
  • Inventory Status - Nate Y. - still going on (being folded into Workplace Worksheet in Google Docs)
  • Monthly Task List posted on bulletin board for Volunteer Hours. [1]
  • Nate Y to initiated recurring payments for AMF and BYB (AMF has done it, BYB hasn't yet)
  • Tachometer on the Ryobi drill press is dead. Still troubleshooting
  • Art Fair booth...not FREE (min. $600)
  • Spring Clean Began on Sunday May 3rd! - the following Members helped out; Gareth F., Ed V., Nate Y., Nick R., Larry W., Tyler S., Esty T., Alec M.,. Thanks!
  • Last month Zach S. suggested an A2 Make Event that moves around - Larry will pursue w/ Washtenaw Quarterly Maker Leadership

Election Night Member Survey Results

  • Survey Results (35 members participated) show
  • Top 5 reason members are here;

- to gain access to tools, equipment, the internet - be part of a community of people like me - to gain new knowledge - to relax in a friendly environment - to be inspired by others

  • Top things that need improving

- have more social events - add more classes - create partnerships with more small businesses - pay someone to do the cleaning - invite artists, makers and hackers to speak here

  • Biggest thing to fix? Our workspace (8 members called some area the biggest problem);

- Not enough space in a basement. - Move above ground (mentioned twice) - Visibility - people seeing the space. - No windows - The bathrooms - No natural light - Back room shop is too small.

  • Biggest issue facing this Board and the next Board is to address AHA's lease: Stay, Expand to Sylvia's or Leave...?

Formal Event Request Status (TBD)

ANNUAL EVENTS - How do we get people interested and committed in helping out?

  • GameStart Spring Festival - Successful, manned by Jacob M., Tyler W. and Nate Y.
  • Penguicon - Soldering brought in $1185, Dropped the ball on the Raptor hands (still don't know where they are...)
  • AAHOM TechTwilite - 5/15 6:30pm-9pm (still need to submit invitation - forwarded to Donnie J.)

- Nick suggests running a special ham radio station that night. (Larry to put up signup sheet)

  • A2 MiniMaker Faire - Saturday 6/6 10am-4pm (will have AHA solder badges IF they come in)

- Need to submit if we're going to do it.

  • Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit)

Standing Committee Reports

(10 min) Financial - from Zach S.

  • April 2015 P&L - [2]
  • AHA continues to be in a strong financial position.
  • Even without donations and Penguicon we would have about broke even in April, but with them we were able to have a healthy profit in April (although much of this is spoken for, because...)
  • We are done paying off the iQguys purchase agreement!
  • We went through our books and iQguys did the same and we determined there were 4 outstanding monthly payments, so we wrote them a check for $988.08 and can now scratch off the monthly expense of $247.02 from our obligations.
  • GREAT JOB!
  • IRS 990 has been filed. Thanks Zach!
  • New Treasurer? Diedre D. has volunteered to be treasurer in exchange for AHA Membership. Gratefully accepted w/ 4/5 Director approval

(20 min) Governance - Larry W.

  • Membership Update (Larry W.)
  • Monthly Membership Update [3]

- 51 members this month, just prior to election we were up to 59

  • Finalized Membership Forms are in now production. - Larry
  • Wiki and website laggin behind...

(10 min) Operations & Facilities - Nick R.

  • Should we stay and expand OR move and expand?
  • Display Case - Gamestart declined (too heavy)
  • Where will a 30 gallon fish tank go?
  • Where will the sand blaster go?
  • Small laser cutter relocated not yet hooked up.


Monthly Maintenance report [ADD MAY LINK HERE filed here]. - No leaks - Toilets still a problem (bubbling waste water) - Sending report to Gerald Coggins (now a daily occurrence) - Bandsaw blade broke and since replaced. - Scanner is broken - lid needs attention (anybody?) - Under table computer brackets being constructed by Alex W. & Nick R. - Kossel rewired -- Alex has an extruder in the works. Still eats black filament - One desktop to run 3D printers - Donnie J. and Nate Y. are working on putting LED's behind vinyl sign.

(10 min) Staff - Tyler S.

  • Will be scheduling a staff training meeting for NEW volunteers.
  • After that training, will schedule a FULL staff meeting.
  • Shift Staff - we should ID a few volunteer benefits (ie. 1 water/shift)

(10 min) Fundraising - Greg G.

- Monthly Fundraising Report (link if a report is available)

(15 min) Outreach - (Donnie J.)

  • Class Schedule -

New Business

  • We need a Bike Fix Night!!!
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