Minutes:14 Dec 2016 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees:
• Meeting starts at:
• Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

• All Are Worthy. All Are Welcome.

Minutes Approval

• Octover 2016 Board Minutes.
• November 2016 Board Minutes.

Education - Nate Y.

Nick - KiCad and OnShape classes, these are shelved for now. Nick can follow up with us about running these in November. Will see if anyone wants to a practice.

3D printer class slides need to be updated. -- Alex W. will work to update slides for the Makerbot.

Based on October's policy we owe Josh $15 for hosting the October Arduino class.

Michael Grube is planning to host a FreeNet code day at AHA in Jan. Is going to ask for a donation of $10 to the space from each person attending.

Did we get back to Brain Monkeys? If not, let's set a price and give her the class room for a week. It's guaranteed income and we can plan around it then. -- Nate Y. would love to help coordinate! Can someone please forward me the conversation? Don't seem to have it. I will then reach out to Katie T.

Previously:

• CNC router class - 3 in attendance
• OpenSCAD class - 1 in attendance

Nate Y is going to schedule an education meeting around mid-January. This will allow us to build out our educational calendar for the (at least) upcoming six months. I will be inviting anyone who could be interested in teaching at AHA.

Upcoming:

• Inkscape Christmas Ornaments (tomorrow!)
• Laser class - Saturday Dec 17th
• Girls in STEM @ Quicken Loans - Jan 5th 9am, Tyler is presenting on makerspaces and how to take an idea to a product. Needs sample projects to show off and talk about.
• 3D Printing? -- Need date
• Ann Arbor Academy. We've had a couple folks get in touch with us about running an Arduino class here. Alex will reach out -- Tyler and Nate both agreed to take time off if the group is committed to doing a class. Alex sent an email in October but hasn't heard anything.
• Advanced Learn-to-Solder (surface-mount) using Penguicon badges. -- Nate will revisit October.
• Amateur radio General license review class -- Now in January.

Finances/Membership - Alex W.

Alex is going to look at API for Xero to import paypal data automatically. We need to setup Autopay for DTE and get the new space working. Issue with not paying for all electric meters presently.

$1300/mo. rent currently in October. Will it go up in Jan with the new space?

ATT needs to be transferred still. Comcast needs to be cancelled still. Nate will do it, Tyler sent relevant info. Any update? If not Tyler has off end of Dec and will do it. -- Nate Y. let this fall through the cracks (sorry!). Just closed out the account. Please let me know if they charge us again, and I will pay the last month's balance. They wanted us to return equipment -- I don't recall what became of it, so they might bill us unless we find it.

Rent started in October, paid by check. We're close to covering it, but we'll need to pull in a business or keep running classes. Nate can cover for a bit the second room.

Members - 28 (previously for Oct) - What is Nov number?

The electronic membership form. Alex is still working on it. Adding another membership tier for donor for $100.

Nate will look into getting an AHA referral code for Amazon purchases. Smile works! -- Haven't gotten a code yet, but did do a little reading. This is the program I was referring to: https://affiliate-program.amazon.com/welcome/getstarted

We need a Stripe setup to take membership dues and other payments again. Alex will let Nate know what he needs, and Nate will purchase.

Fundraising - Greg G.

Good News

We are working on a recurring $500 monthly agreement with Ann Arbor SPARK in exchange for open membership for 5 people in the SPARK incubator. They have 3-4 companies that build hardware, 2 of which are drone based. They have need for 3d printers, laser cutter, and the vinyl cutter for promotions.

Last email from Greg said $250. Is this in addition to or in replacement of the $500 commitment?

Marketing/Events - Corey T.

Marketing Corey Updates

• Maker Faire - Corey will come up with ideas for next year and float them to members. ETA is 11/14.

• Corey wants to run group focused events once a month to get pictures going and create marketing material. Rebuild the community.

• Get cheap cameras for AHA with Wifi SD cards, use them to automatically upload event images to a repository during.

• Host a monthly VR night? Corey needs a better 3D card to really make it work better.

Marketing Greg Updates

UROP trip on Nov 22nd - ?

We created a content calendar for December and sent out an email to all x Mail Chimp subscribers (x% Opened, x% Clicked).

To Do: Make new web theme around this new logo/theme. Interconnect all the events across the web, email, and social media.

Get more names on the email list. We can put a call for sign-ups on Meetup, Facebook, Twitter. Meetup also lets you do direct mailing -- might be too aggressive? Users can adjust their communications preferences.

We need to come up with a reasonable amount to charge per day to use AHA for events we host. We should get data from similar outfits in the area.

Sign-up sheet needs to be passed around at events.

Nate Y. working with Florencia E. on a monthly newsletter. Will be posting sending a note out to those who would wish to sign up via Meetup by this weekend. Already posted it on Facebook places -- will continue to do so every month.

Operations/Volunteers - Tyler W.

Cameras - Are we planning to renew the Nest subscription? Mailbox installed. UPS mounted in rack for network gear.

Locks re-keyed on all doors. - We were billed by Oxford for this. Greg put it in Xero.

Website old - Started content cleanup. Pointed all emails to board at allhandsactive.org

Website new - Draft is underway, was planning to havee new design by end of December. Reworking everything around new color scheme/logo. Hosted on GitHub presently, anyone can clone contribute if they want. https://github.com/tsworman/AHA-Website2

Plans for new electronics bench decided - Will order in January.

Raising money presently to purchase 4 of these in late December and early January. This meets the requirement of nice looking wood tops that Greg asked for. They are movable and can be raised for people that want to work standing. http://www.homedepot.com/p/Husky-62-in-x-24-in-D-Work-Table-Black-HOLT62XDB11/206698778

Used ATT gift card about to expire to purchase replacement Hakko Solder stations that were stolen.

Classroom

• Want to find sink and cabinets still.

Upcoming improvements

• Nate will work on securing new space
• UPS to be mounted in rack

Signage

• Greg was going to get in touch with Vanya to fix up door logo, get other signage running. ??
• After Hours rear stairway sign - Sent to printer for production on corrugated plastic. Need to get mounting hardware.
• Front of building - Haven't heard back from student. Going to find another designer.
• Sandwich board - Needs new design, better explanation of space and something that says to use back stairs after hours. Maybe an Open small sign off the top?

Recycling - We've been collecting in separate box and leaving cans in bags for people to collect outside the dumpster (other tenants do that). We should still get a bucket, but haven't had time.

Volunteers:

• Brian is moving to Thursdays nights this week.
• We can cover December 13th since we had a class scheduled.
• Need a volunteer for Saturdays.
• We will be closed the 24th and 31st.

(30m) Unfinished Business

Stephanie is here to help AHA with marketing, has a Engineering/Business background, working with marketing automation software (Buffer currently, not chained to anything in particular). She believes working with her hands is a valuable experience, enjoys informal/impromptu teaching opportunities; but is also a good planner. She brings a unique perspective given the background. She and Corey will meet afterwards to talk about marketing. -- Corey is waiting to hear back.

Alex W. - Drafting a Storage / Clean Tabletop Policy - Still working on it. Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time. ETA is August 20th. -- Alex has a draft storage policy, and printed out "parking permits" for existing projects. Still working on the locker policy, and amount to charge for longer-term storage.