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Agenda
- Reportbacks from Active Systems & Working Groups - 10m
- current status, upcoming work, needs
- Marketing - Nate Y. - nothing to report since last month
- Financial - Mike Z. - Spreadsheet for financial health done!
- Governance - James K. - Vote to include James on the Board
- Announcements
- A2Yasm - Mike Z. would like to advertise us there. James K. and Nate Y. can chip in to get make us a sponsor?
Things that are Actually Happening
- Group Memberships? - 10m
- There's a company that is interested in buying some floating memberships... Cat-tree build night! :3 - James K.
- Floating membership concern also. How can we ensure that everyone who uses it is properly trained and aware of how things work/contribute positively to the culture at AHA? Proposal to use a chaperone system, with named users having a card assigned to them personally, and other members could be their "guests". Emphasize that we are a community space, have robust on-boarding for these folks (and really all members). $100/mo./member business cost as a proposed starting point for such arrangements, or have a base cost ($200?) + $50/per-member over two? - James K., Mitchell N.
- Finances & Future Plans - 15m
- Corporate Sponsorships, Employee Benefit Memberships, Open House to court sponsors
- Mostly covered already, some stuff below...
- Nostrum has moved out, Mike and James sat down to figure out the current financial situation. We're at $1300/mo. loss reliably, which is just over 4 months left at current rate of income. Proposal is to dump the Annex (costing ~$400/mo. currently), maybe to be able to pick it up later. The immediate and easy option is to haggle with Oxford to see what options we have on the table first.
- Mitchell: cost-minimizing is not an ideal route for hackerspaces in the long-term.
- James: we don't have much in the way of costs to cut.
- James: attracting new members is useful, but also partnering with more non-profits to make ourselves more involved in the community is more effective long-term.
- The Annex
- Oxford work orders & relationship - 5m
- Let's just move the stuff out of the back room there so they can get the pipes work done, then let them know we're waiting on them.
- Upcoming Class/Events and Advertising them - 10m
- Regular Thursday Repairsday - Mitchell needs help. Would still like this to continue as a weekly event. In theory it's a accessible and good for the community. The reality is that only a couple people have actually come, and it needs more visibility/marketing, and have a few more people interested in helping out in anticipation of having more people.
- Mike and James: making a press release for a slow news day (MLive, A2 Observer, etc.).
- Mitchell: starting with the lower-hanging fruit, like social media, to get even a few folks coming in, so we're not overwhelmed.
- James: check with AADL to see if we could get them to help promote. Also flyers!
- Mitchell: Borrow Repair Cafe Network branding/join with their network?
- Other classes Mike wants to schedule March and April laser training, will take a break for February.
- Ways to make teaching classes better: Nate: have a go-to curriculum already made so we can easily get other teachers on-boarded
- James: publicize better, because prepping for hours and teaching to only one or two people stinks. Making sure the space is clean so that you don't waste time cleaning before class-time. Reach out to people who seem interested in teaching, and offer to help out as much as possible. Publicize the result of the classes (pictures!) on social media.
- Ndu: will send out an email to volunteers to see if anyone would like to teach a class as part of their volunteer commitment.
- Mitchell: fluorescent tube lighting in the classroom -- lighting sucks.
- Mike: also maybe LED strips with switches?
- The Website - 5m
- James: asking for help -- can we convert issues raised on the email list thread into Github issues? Volunteers?
- James: any reason not to go live now? Mitchell: it still seems a little generic, specifically images. Can we have a photo-shoot day to fill in these gaps?
- Naloxone kit (two doses, nasal spray; reverses opioid overdose) stocked in first-aid supplies. Basic how-to: https://www.youtube.com/watch?v=hGVSaO1oxpg - 5m
- Volunteering - 5m:
- James: we should have backups for all our committees, and we need that for volunteering, since it's very integral to AHA.
- Ndu: open to that idea; and also we should do the same with Finances (Mike agrees).
- Mitchell: we should have a list of "open committee positions".
- Mike: "All Hands" (Agile-ish stand-up) meeting to get people rapidly involved.
- Mitchell: Mention these All Hands meetings to new members during on-boarding.
- Mike: Let's call "committees", "working groups". Mitchell: or "systems"!
Things that are ideas
- Streamlining process for new members - 5m
- Weekly "All Hands"(tm) meetings - 5m
- Communication/Lead Tracking - 5m
- Member Tracking System - 5m
Reportbacks
- things we accomplished, things we need, etc.
Decisions
- we decided to be awesome
- We need to do (group) member on-boarding better
- Improve classroom lighting
- Website feedback needs to go into github issues
- Do a photoshoot day for website
- Maintain a list of open committees/working groups/systems
Action Items
- Thing that needs to be done
- People/Workgroups responsible
- Deadline/Estimate
- Drinking water supply? -- James ($), Mitchell will ask Daniel S. how to get deliveries.
- Penguicon (April 24-26 @ Westin Southfield)/AACME (May 17 12p-5p @ AADL Main Branch) solder projects? Respond to AADL, send out call for interested parties on the Member List - Nate Y.
- A2Yasm - Mike Z. to get an AHA mention/sponsor spot? James K. and Nate Y. can chip in some dollars.
- "James on the Board" vote - Laria (Nate, Adam, and Ndu have voted yes)
- Decide on "group membership" rates - James/Mitchell?
- Contact Oxford to discuss Annex - ??? (very important, but nobody assigned yet)
- Move stuff out of back room to give pipes access to Oxford - Ndu
- Communicate with volunteers to see if they want to teach a class - Ndu
- Improve classroom lighting - Mike and Nate (low radio interference LEDs?)
- Send out blurb on Naloxone - Nate
- Run the inaugural stand-up meeting - Mike/Mitchell