Minutes:14 APR 2021 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• LIGHTNING ROUND!(?) - Joe and all - 10m
• Membership update - 5m - Joe
• Financial update - 5m - Joe
• Old business updates

Notes

• LIGHTNING ROUND!(?)

• Membership update:

• Financial update:
  • https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0

• Outreach:
  • Corporate donations/solicitations - David
  • Huron High School expo event - David
    • Important dates: April 21 interviews, May 19th expo
    • Updates
  • Show & tell
  • James will figure out donation page stuff

• Events:
  • ATMegaZero class with Eddie - David
  • Get a music event on the schedule by April, will schedule for sometime in May (electronics, chip-tuney stuff) - James
  • Posting Member's Meeting to Meetup? - ????
  • Upcoming

• Operations
  • Reopening plans meeting summary

• Old business:

• • Summer camp
    • Some existing camps: https://annarborfamily.com/feature/2020-summer-camp-guide/
    • Set up meeting to flesh out ideas - James
    • Research legal/insurance hurdles.
      • Joe will look into legal definitions of what makes a place a "day care".
      • Nate will reach out to insurance folks to determine how this might impact our coverage.

• • Volunteering:
    • James would like to figure out how to get our name on the list (presumably through the various schools) for future volunteers. This was also a suggestion from our Nation of Makers call: reach out to schools and other volunteer hubs to attract more help.
      • Improve the process to find and recruit volunteers
      • Joe recommends following suite of another space that has "job descriptions" for new volunteers, so that they can start up doing something well-defined instead of some nebulous "volunteering time": https://www.acemakerspace.org/monster-corps/ https://www.acemakerspace.org/member-contribution-portal/
      • Volunteer hour tracking

• • Events:
    • Companion bots with Alex G. - In a holding pattern! - David
    • Joe connected with two people from Nation of Makers who are possibly interested in cross-promoting classes with similarly-sized hackerspaces.
    • Another hackerspace would be interested in having us check out their bi-weekly show-and-tell events -- microcontroller/electronic. https://www.meetup.com/Robot-Garden/events/gvcgvrybcqbqb/
    • Are we allowed to post upcoming classes in the NoM group?
    • James will reach out to his contacts to see if we can get more guidance on how to raise funds. James mentions that we could come up with some initial questions before meeting to get better feedback, e.g. come up with some ideas for fundraising that we can compile together to ask them about.

• • Operations:
    • James will reach out to DO about extending credits.
    • New network hardware donated, will be able to upgrade virtually our entire network - James and Nate
    • Add .well-known to website for easier Matrix logging-in - James and Nate
    • Idea to start off the next meeting as a sort of lightning round of space/related updates for all members, so folks can check in real quick even if they don't want to stay for the whole meeting. Joe will lead using this format at the next meeting.
    • Joe is adding places to promote events to a page on our wiki: Promoting ...And also adding a cross-promotion section
    • Tool lending thoughts from Joe: feels things have been out for a while, feels that we might be losing track of things, and in addition could possibly make use of software to help us out in the future. On another note, he has come across some construction tools that could be lent to AHA.

• • Membership:
    • Motion to replace new-member vouching system with n-hours of volunteering/vote on it? - James
      • This has been posted to the email list. Not a lot of feedback received, so we might just go ahead with it as a member vote during the April election.
    • James: no real feedback received about the current membership process. Suggests we should move on with defining a better process based on what we know. Probably on hold while we get the CRM/membership item squared away.

• • Outreach:
    • James will reach out to his contacts to see if we can get more guidance on how to raise funds. James mentions that we could come up with some initial questions before meeting to get better feedback, e.g. come up with some ideas for fundraising that we can compile together to ask them about.

• • Bylaws revision:
    • Nothing really to report here since James is busy with a lot of other things; so just keeping it on the radar. We all agree that the bylaws could use a little attention after 5+ years, especially to better fit how the organization has been running (or could be run!). Follow-up again next month.