Minutes:13 OCT 2021 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• Announcements/new business - 10m
• Membership - 5m - Joe
• Financial - 5m - Joe
• Fundraising/outreach - 10m - Nate
  • End of Year Fundraiser 20m - Joe
• Operations - 5m - Nate
• Old business - 30m?

Notes

• Announcements/new business:

• Membership:

• Financial:
  • Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
  • Profit & Loss: https://drive.google.com/file/d/1rH830R7zHWgpxezyBTFXQKH7LYA_KUNc/view?usp=sharing

• Fundraising/outreach:
  • TechGlow - Nate & David
  • Tech Trek debrief - Nate
  • Go Fund Me update
  • End of Year fundraiser - Joe

• Operations:
  • Board Elections: nominations open, Nov. 11 voting closes - Nate

Old business updates

• Operations
  • Emergency Exit signs on the alternate door -- vinyl cutouts? - James
    • Also big arrow to show where the deadbolt knob is on those doors?
    • Log failed attempts so we can see who is trying to get in on the cameras?
  • What to do about expired members who might get locked out with the new door system - James
  • Revisiting COVID policies?
    • Concerns about mu variant, behavior of folks in town (e.g. football games). Are the current rules at AHA sufficient?
    • General feeling is to leave things as they are for now, but revisit next month.
  • Open Hours
    • Desperately need more help with open hours! - James
    • Poll members to see when they might be able to hold open hours? - Nate
  • Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
  • Space cleanup items
    • Plotter: ink-jet plotter, *almost* ready to use. What should we do with this? - Andrew & James
    • Abandoned locker? Reach out to SPARK to see if the person is still working there? - James will reach out
    • Nixie Clocks and other heavy parts? Reach out to Larry to see what to do with it - Nate will reach out
    • Paint supplies? What do we do with them, should we store them safely in a fire-resistant enclosure? - Volunteer X
    • Pick and Place machine -- can we find a better home for this? Taking up a lot of room; no plans to get it working for a long time. - Nate will reach out to i3 to see if they might be interested (DONE).

• Outreach/fundraising
  • Go around to local techie businesses and see if any of them would be willing to kick in some sponsorship money? - James
  • Fundraising for a utility sink? Needs more plumping and a pump to get it up to the drain line. Timeline is sometime further in the future, possibly after the 3d printer fundraiser. - James
  • Set up a year-end fundraising meeting - Joe

• Finances
  • Add James and Joe to bank account - Joe and James will send Nate some dates/times to do this

• Reopening:
  • • Tool library - Joe (DONE, but available tools must be added to Lend Engine. Joe will add info on the Wiki)
  • Infrastructure
    • Networking equipment - Nate & James (DONE, Nate is supplying the new cable modem this week, security gateway still needs to be hooked in -- James)