Minutes:14 FEB 2024 Members Meeting Agenda

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Meeting begins: 1911

Meeting ends: TODO

Participants: David G., Andrew C., Nate Y., Brian J., James K., Joe D., Erik C., Mason

Agenda

  • Announcements/new business - 10m
  • Operations
  • Financial
  • Membership
  • Outreach
  • Education

Minutes

  • Announcements/new business:
  • Operations:
    • PC upgrades: buy new vs. upgrade (i.e. more RAM/switch to SSD)? - James K./Nate Y./Ben N.
    • Access control (interior and exterior): pivot to off-the-shelf Unifi solution? - James K./Nate Y./Ben N.
      • front (internal) door working reliably; very manual process of adding people; exterior (Liberty stairs) door strike in place - Nate Y.
      • reach*ed* out to Lynn RE wall mount - Nate Y.
      • need camera in place to cover our liability; G5? - Nate Y.
      • We should test out some of the higher-end Unifi cameras for the main entrance, to control the number of alerts.
      • Access control -- we will order some Unifi gear at the beginning of 2024 (returning if it doesn't work out), could roll into the fundraiser.
    • Can we define a group of people "responsible" for each machine who would document/maintain/organize the main trainings? (i3-style "zone wardens")
      • somewhat happening organically?
      • or a list of subject matter experts?
    • Elections - James K.
  • Financial:
  • Membership:
    • Membership objection reduction brainstorming session (noon before space improvement starts at 2pm)
    • Volunteering SOP/color-coded task list? - Joe D.
      • need more beginner-friendly tasks
      • Joe: we should ensure we're getting more volunteer metrics/tracking before we engage with this too much
        • Nate: More folks have been logging their hours (Benevity has helped a lot with this since there is real money attached!). Seems to be largely a discipline issue that can be improved with a bit of PR effort.
      • CiviCRM can potentially track hours also to nudge folks, if needed.
      • Joe: can we take any existing documentation on volunteering stuff, update/distill it, and post in the space for easy reference.
      • Joe will do some color-coding of tasks
    • Membership tracking
      • We have something terrible, but functional! Long term is to get this into something more suitable (CiviCRM?)
      • James K. open to creating a custom open-source solution for us over an upcoming weekend (with prodding/reminders!)
  • Outreach:
    • Future grants?
      • Free-form MEDC grant - James K./Ben N.
      • SA2T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
        • Will start January 1st
      • SPARK cooperation, can we give them more bang for their buck? - David G.
    • Upcoming events:
      • End of the year fundraiser:
        • CiviCRM fundraising management - Sarah B.
        • Events:
          • Science thing at Lawton Elementary 1/24 5pm
          • Sam's bat mitzvah
    • Future goals & pitch deck - Sarah B.
      • Come up with 3-5 year goals for the pitch deck
    • schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
    • Cahoots and Workantile *and Bamboo* partnerships - James K.
    • Art Fair
  • Education:
    • 2024 education goals/classes
      • How to transfer some responsibilities for classes to more people?
      • form own sub-committee?
    • Bonus: DIY fob/badge idea
  • Communications improvements
    • always-on #general on TV/RPi
    • Matrix vs. Discord?
      • bridging as stopgap?
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