Minutes:10 APR 2024 Members Meeting Agenda

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Meeting begins:

Meeting ends:

Participants:


Agenda

  • Announcements/new business - 10m
  • Operations
  • Financial
  • Membership
  • Outreach
  • Education

Minutes

  • Announcements/new business:
    • Discuss who is in board chat / planning room
  • Operations:
    • PC upgrades:
      • Nate found a mini-PC in the box by the network rack -- machine posts, appears to be decent Ryzen 5 machine, 8GB, only lacking m.2 SDD drive. Could be a good replacement for the laser or public PC.
        • If we get this one running, then we should only need one more "modern" machine to be in a relatively good spot.
        • Robyn might have an m.2 drive?
    • Access control (interior and exterior): - Nate Y.
      • Interior door is good to go -- could use some wiring cleanups (will be easy once we remove the legacy system)
        • Timeline to sunset the legacy entrance system? How do we make this clean so members who haven't been around in a while don't get locked out? Member news blast, reminders to meet Nate/others who have been trained on how to add users at Repairsdays/Open Hours, any other things?
      • Remaining needs for exterior door:
        • Coordination with Oxford for card reader installation (Oxford should do this)/camera installation (we should be able to do the camera install ourselves)
        • Select a suitable (i.e. PoE, tamper-resistant) camera to monitor the external door
        • Reroute existing ethernet run(s) from the far bathroom back over to the external door reader. Nate believes there are two old ethernet lines we can reroute.
        • Need to ensure port capacity on the switch for two more PoE devices (access controller and camera)
    • Elections - James K.
      • To meet an end-of-April timeline (approx. 4/25) for the end of the election, we will need to get out the call for nominations by 3/21, launch the actual election period by 4/18. - Sarah B. will incorporate into Mailchimp etc.
    • LaunchX planning - July 1st-26th - Joe D.
      • safety briefing/tour?
      • Have we finalized any arrangement with them?
  • Financial:
  • Membership:
    • Membership tracking
      • Nate set up Appsmith -- next steps? - James K.
    • Plea for help: reaching out to new members in a timely manner - Nate Y.
  • Outreach:
    • Future grants?
      • Free-form MEDC grant - James K./Ben N.
      • SA2T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
        • Will start January 1st
      • SPARK cooperation, can we give them more bang for their buck? - David G.
    • Upcoming events:
      • Penguicon/Hackerspace Party -- Evening/early morning of 4/25 - 4/27 (setup afternoon of 4/24; teardown late morning 4/27)
      • AACME (May 5th 11am-3pm @ AADL Downtown) -- submitted application; will do CNC portraits, LED art, button maker (possibly?)
        • Need to figure out staffing still... Nate Y. is open to any help!
      • A2Zero week - June 9th-14th https://www.a2gov.org/departments/sustainability/Newsletter-Events/a2zero-week/Pages/default.aspx-- various circular economy-themed events around Ann Arbor
        • Will be hosting extended Repairsday hours on 6/13 (5pm-9pm), and stamping visitors' A2zero passports
        • A2 Summer Fest Annex tent on the evening of 6/15 -- tentatively doing solar-powered CNC portraits, although lighting under the tent was an issue last time. If we want to do something else, need to decide before 5/1!
          • Need to finalize staffing for both events.
      • Art Fair (July 18th-20th @ E. Liberty St. close to AHA) - missed initial application period so no double booths left, can still potentially get two singles.
        • Fees paid for single 6'x6' booth. We are on a waiting list in case a 10'x10' booth opens up, or a second 6'x6' booth remains vacant. Will know more by Jun. 1st.
        • Create staffing schedule
        • Let's come up with some activity ideas (CNC portraits on a postcard? others?).
          • donations?
      • Crowd Supply Teardown (June 21-23, Portland OR) -- can get free tickets from Helen
    • Future goals & pitch deck - Sarah B.
      • Come up with 3-5 year goals for the pitch deck
      • use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
    • schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
    • Cahoots - James K.
      • very 2-3 happy hours
      • Bob Ross-style soldering workshop (leverage PCBway sponsorship)
      • other workshops where knowledge workers can use hands instead
      • discounted memberships/annual donation
      • 2-3 access cards for staff after orientation in exchange for use of their event space(s)
    • Workantile - James K.
    • Bamboo - James K.
    • Newsletter owners needed
      • Tango tutorials - Sarah B.
      • Zoom during next one? - Sarah B.
  • Education:
    • 2024 education goals/classes
      • How to transfer some responsibilities for classes to more people?
      • form own sub-committee?
    • Bonus: DIY fob/badge idea
    • Miniatures class - should be ready by April - Victoria W.
    • Artisan Market events - Starting April 28th with cardboard Swords and Wands. Joe D. is running this activity.
      • Need to hire help for later events
    • Repairsday Road Show/Community Outreach/A2Zero ambassadors
  • Communications improvements
    • always-on #general on TV/RPi
    • Matrix vs. Discord?
      • bridging as stopgap?
      • Is this working out for everyone? If so, let's publish links to the other apps on our webpage/new member materials/flyers? Currently there is no easy way to direct users to join via Discord or Slack - Nate Y.
        • General feeling is there's no need to push the other options, but to keep them as alternatives when someone is not happy with Element.
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