Minutes:10 APR 2024 Members Meeting Agenda

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Meeting begins: 2015

Meeting ends: 2120

Participants: David G., Nate Y., Brian J., Joe D., Victoria W., Sarah B., James K., Victor M.



Agenda

  • Announcements/new business - 10m
  • Operations
  • Financial
  • Membership
  • Outreach
  • Education

Minutes

  • Announcements/new business:
  • Operations:
    • PC upgrades:
      • Nate will install HD for new Public PC this weekend
      • still need something for laser? (e.g. cheap Amazon option)
    • Access control (interior and exterior): - Nate Y.
      • Interior door is good to go -- could use some wiring cleanups (will be easy once we remove the legacy system)
        • Timeline to sunset the legacy entrance system? How do we make this clean so members who haven't been around in a while don't get locked out? Member news blast, reminders to meet Nate/others who have been trained on how to add users at Repairsdays/Open Hours, any other things?
      • Remaining needs for exterior door:
        • Coordination with Oxford for card reader installation (Oxford should do this)/camera installation (we should be able to do the camera install ourselves)
        • Select a suitable (i.e. PoE, tamper-resistant) camera to monitor the external door
        • Reroute existing ethernet run(s) from the far bathroom back over to the external door reader. Nate believes there are two old ethernet lines we can reroute.
        • Need to ensure port capacity on the switch for two more PoE devices (access controller and camera)
    • Elections - Sarah B. & James K.
      • Initial email to announce that nominations are open was sent
      • Will send a reminder email on the 15th
      • Have two certain nominations (Robyn & Joe), one 'if needed' nomination (Nate, interim)
        • Have bios from Robyn & Joe, need one from Nate
        • Will announce Robyn & Joe soon, probably tomorrow some time
    • Bylaw review needed?
    • LaunchX planning - July 1st-26th - Joe D.
      • Joe D. will respond to email/arrange a meeting
      • safety briefing/tour?
      • Have we finalized any arrangement with them?
    • Plea for help: small tasks and other low-hanging fruit - Nate Y.
      • Reaching out to new members in a timely fashion
      • Responding to emails in a timely fashion
      • How do we get simple tasks done more quickly when folks are feeling overloaded?
        • weekly study hall(s)? -- Nate Y. to set up infrastructure
          • Wednesday evening,
          • Sunday morning?
        • list of things that need to be taken care of, posted each Monday
          • Trello -- Nate Y.
          • +chat integration
        • David happy to be official greeter if corresponding Trello cards can be created and assigned
    • Matrix channels redux
      • board, emeritus; tied to next election
    • Sticker re-order? - David G.
      • 5/10/2022 order was $222.17-33.33=$200.17 for 500 3x3 die cut circles (Sticker Giant)
      • current inventory level?
      • new design? Sarah B. aiming for next month or so
  • Financial:
  • Membership:
    • Membership tracking
      • Nate set up Appsmith
        • need more server - Nate Y.
        • James K. not ready
    • Follow-up/Tickler system?
    • CRM
      • Sarah investigating CitySoft vs. Springly on TechSoup ($75/mo budget) (conclusion by next month)
      • CiviCRM still on the table but hard to use and some modules have costs
  • Outreach:
    • Future grants?
      • Free-form MEDC grant - James K./Ben N.
      • SA2T (Sustaining Ann Arbor Together) - Sarah B./Nate Y.
        • Will start January 1st
    • Upcoming events:
      • STEAM Expo (5/14, Skyline)
      • A2Zero week - June 9th-14th https://www.a2gov.org/departments/sustainability/Newsletter-Events/a2zero-week/Pages/default.aspx-- various circular economy-themed events around Ann Arbor
        • Will be hosting extended Repairsday hours on 6/13 (5pm-9pm), and stamping visitors' A2zero passports
        • A2 Summer Fest Annex tent on the evening of 6/15 -- tentatively doing solar-powered CNC portraits, although lighting under the tent was an issue last time. If we want to do something else, need to decide before 5/1!
          • Need to finalize staffing for both events.
      • Crowd Supply Teardown (June 21-23, Portland OR) -- can get free tickets from Helen
      • Art Fair (July 18th-20th @ E. Liberty St. close to AHA) - missed initial application period so no double booths left, can still potentially get two singles.
        • Fees paid for single 6'x6' booth. We are on a waiting list in case a 10'x10' booth opens up, or a second 6'x6' booth remains vacant. Will know more by Jun. 1st.
        • Create staffing schedule
        • Let's come up with some activity ideas (CNC portraits on a postcard? others?).
          • donations?
    • Future goals & pitch deck - Sarah B. (July?)
      • Come up with 3-5 year goals for the pitch deck
      • use long term planning channel for brainstorming -- Sarah B. will seed with gathered ideas
    • schmooze cruise - everyone reach out to 3 people and ask for donations, and/or attend events to promote AHA! and our fundraiser
    • Cahoots - James K.
      • very 2-3 happy hours
      • Bob Ross-style soldering workshop (leverage PCBway sponsorship)
      • other workshops where knowledge workers can use hands instead
      • discounted memberships/annual donation
      • 2-3 access cards for staff after orientation in exchange for use of their event space(s)
    • Workantile - James K.
    • Bamboo - James K.
    • Newsletter owners needed
      • Tango tutorials on hold pending migration to Sendy - Sarah B.
      • Sendy/AWS - Nate Y., James K., Sarah B.
  • Education:
    • 2024 education goals/classes
      • How to transfer some responsibilities for classes to more people?
      • form own sub-committee?
    • Bonus: DIY fob/badge idea
    • Miniatures class - should be ready by April - Victoria W.
    • Artisan Market events -
      • Starting April 28th with cardboard Swords and Wands (approved). Joe D. is running this activity.
      • Need to hire help for later events
    • Repairsday Road Show/Community Outreach/A2Zero ambassadors
  • Communications improvements
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