Minutes:11 SEP 2013 Board Meeting Agenda

Meeting starts at: 19:20, ends at 21:05. Meeting attendees: Dana N., Josh W., Khevna S., Nate Y., Zach W., Andrew S.

(15 min) Open For All!

Zach and Dana should fill this out. :P

(15 min) Status of Previous Action Items

Andrew is starting on QB improvements

Four AHA people ideal for Oculus Rift hackathon kickoff on Oct. 11, four for testing on Oct. 13, two for Oct. 14 for teardown. Promotion needed! http://a2vrhack.com

Josh will make sure all model URLs for DMF scans are up soon, will email emails and model URLs to Khevna and Nate Y.

Nate Y. scheduled bootloader hackathon for Oct. 5th Noon to midnight or until people get tired.

Ana is taking over thank yous. Should be done around Oct. 10th-ish. Josh will get mailing addresses for donors.

Nate will get proof of concept together for door lock, set meeting date soon after.

Dana is sending out survey by the end of the week.

Zach emailed lawyer, expecting response soon.

Job board discussed today!

(5 min) Financial Update

Need more money. We are falling behind this month by about $630.

Zach is willing to buy the vending machine for $300.

Hounding members for dues might help -- been over four months since last bugging. Josh will be taking over this.

Dana wants to put kits for noobs together to get more people in here. Needs help with this, will set up a time to do it by 9/18.

Would be good to put together a new kit each month to keep things fresh!

Dana will communicate with Zach/Barracuda about AHA classes for adults in the next two weeks.

Other ideas for kits include DIY cell phone, DIY Arduino-based project. Classes on RPi, etc..

(5 min) Membership Update

Josh will be going over membership stuff on Wednesday to straighten out backlog of dues, etc..

(5 min) Job board request for help - Josh

Cards all printed out, job board almost ready to go. We'll be rolling this out Thursday.

Job reminders every week? In person at events with lots of members? Webcam for job board for remote viewage.

Everyone will need to sign a new membership form... Starting Thursday.

We need more staff. Send out emails to former staff members to mention that we've changed up the way shift works drastically, maybe they are interested in helping again? Could also extend this to members needing to fulfill their monthly job obligations.

(10 min) Landlord / Rent Compensation Update

Landlord has mostly resolved stench, no longer should have poop backups in the bathroom, caulked alleyway. We were refunded around $41/day we were closed.

We need to hear back from lawyers about what to do for additional compensation, if anything.

(10 min) 501c3 Update

Haven't heard back from Ed.

We're going try to meet with him on 23th/24th after work for dinner.

(5 min) Open House!

Lots of people! Still space left over despite being lots of people! People liked that the space looked a lot cleaner, more inviting, functional.

We need to get in touch with the people who signed the guest book. Things to tell them about:

- We run classes - We are member-supported - We are a relaxed and supportive community - Lots of time and space to work on your own projects, socialize with other Makers.

Josh will draft an email to the above effect, send out by the end of the week.

Next time we need to set up earlier, invite more people/our neighbours!

(5 min) Board Elections

Nate Y. will send out the email announcing board elections by Friday 9/27.

Let's come up with some items for the next board to focus on before the email goes out on 9/27; e.g. streamlining the donation process, raising ~$500 or so extra per month, etc..