Minutes:08 JAN 2014 Board Meeting Agenda
Meeting attendees:
Meeting starts at:
Meeting ends at:
(15 min) Open For All!
(5 min) Appreciations! - Josh (All)
(5 min) Financial Update -
(5 min) Facilities Update - Josh
(30 min) Bylaws, Standing Rules, and Conflict of Interest amendments - Larry
(5 min) Delegation of The Core - Josh
How are things going with this?
Membership
- Goal: Improve Membership (What does this mean?)
- Lead: Larry
Events
- Goal: Make sure events (new and recurring) are found, promoted, and run in a timely fashion.
- Lead: Martin
Finances
- Goal: Make sure finances are kept up to date, supply monthly financial reports.
- Lead: Andrew
Staff
- Goal: Find, train, and maintain a balance of volunteer staff needs with the shop's needs.
- Lead: Nate
Landlord Management
- Goal: Establish official communication channels with the landlord, communicate with them when general communication isn't working out, or when higher level (beyond basic maintenance / rent payments) communication is needed.
- Lead: Larry
Space Management
- Goal: Make sure the space is accessible, organized, and working.
- Lead: Tyler
Documentation Organization
- Goal: Consolidate and organize our existing documentation structure. Document how it should be organized so others can maintain.
- Lead: Josh (w/Khevna's help)
(5 min) UMSI Day of Service - Josh
- Goal: Decide on a Project (or two) that UMSI Students can help AHA with
- Lead: Josh W.
- Contact: Maura Y.
(5 min) Review New Action Items!
(5 min) Review Previous Action Items!
- Everyone 12/18/2013 - Will provide options for UMSI Volunteer Day in January
- Dana: AHA Kids Propaganda, ie: Tri Fold Brochure, Poster (ie: 11x17 in hallway)
- Josh 12/20/2013 - Will provide an update to the AHA group about state of facility issues (Heat, Carpet, Emergency Exit)
- Josh 12/20/2013 - Will have two keys and codes ready for MHardware Group
- Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)
- Larry: Will make sure everything involving memberships is documented and taken care of
- Larry: Will update standing rules for Friday
- Larry ?? - Will provide an update on state of membership process
- Larry ?? - Will address Landlord should any egregious events arise
- Martin ?? - Will communicate with Josh & Dana about events & improving the process
- Martin ?? - Will pursue options for covering financial work AHA needs doing (Andrew has jumped ship)
- Dana ?? - Will make sure Calendar, AHA Events Web Page, and Monthly Printed Poster up to date with events
- Dana 01/01/2014 - Will work with Nate to have a rough draft of a plan of action on how to increase Staff involvement
- Dana 01/14/2014 - Will work with Nate to have a the plan of action implemented with Staff
- Tyler ?? - Will meet with Josh on Sunday to start reviewing what 'space management' means
- Tyler: Ongoing: make sure everything involving space maintenance is documented and taken care of
- Nate: Ongoing: Will continue to work with Staff to better coordinate their interests & availability
- Nate: Will implement a policy page for borrowing tools
- Nate: Ongoing: Will make sure everything involving staff is documented and taken care of
- Zach: Is willing to pay to get more trifold brochures made