Minutes:10 Jun 2015 Board Meeting Agenda

• Meeting attendees:
• Meeting starts at: 19:00
• Meeting ends at:

==(15 min) Open For All

• All are worthy, All are welcome.

• Discussion around Conflict of Interest. All assignments approved w/ exception of Financial (temporarily - Treasurer (Diedre D. will do the books). Financial Dir. deferred until full Board. All in favor 4/5

Old Business

* Director Assignment still needed for Financial; - previously approved (4/5 Directors) Volunteer = Tyler S., Ops/Fac. = Nick R., Governance = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.

• Open Discussion

Action Item Status

• Tyler S. - 3D Printer sign under construction, more to follow
• Art Night has a pulse again thanks to the AHA Meet-up

- AM - Individual member space utilization (how much is allowed and for how long?) - Cleanup always expected. Larger items should be labelled. We are NOT a quick storage site so consensus being a) label personal stuff b) duration beyond 1 month should either be space paid for OR members notified goods at risk of dispersal (Ops to notify). 4/5 Directors agreed with this. Make it so.

====

• Inventory Status - Nate Y. - still going on (being folded into Workplace Worksheet in Google Docs)
• Monthly Task List posted on bulletin board for Volunteer Hours. [1]
• Nate Y to initiated recurring payments for AMF and BYB (AMF has done it, BYB hasn't yet)
• Tachometer on the Ryobi drill press is dead. Still troubleshooting
• Art Fair booth...not FREE (min. $600)
• Spring Clean Began on Sunday May 3rd! - the following Members helped out; Gareth F., Ed V., Nate Y., Nick R., Larry W., Tyler S., Esty T., Alec M.,. Thanks!
• Last month Zach S. suggested an A2 Make Event that moves around - Larry will pursue w/ Washtenaw Quarterly Maker Leadership

Election Night Member Survey Results

• Survey Results (35 members participated) show
• Top 5 reason members are here;

- to gain access to tools, equipment, the internet - be part of a community of people like me - to gain new knowledge - to relax in a friendly environment - to be inspired by others

• Top things that need improving

- have more social events - add more classes - create partnerships with more small businesses - pay someone to do the cleaning - invite artists, makers and hackers to speak here

• Biggest thing to fix? Our workspace (8 members called some area the biggest problem);

- Not enough space in a basement. - Move above ground (mentioned twice) - Visibility - people seeing the space. - No windows - The bathrooms - No natural light - Back room shop is too small.

• Biggest issue facing this Board and the next Board is to address AHA's lease: Stay, Expand to Sylvia's or Leave...?

Formal Event Request Status (TBD)

ANNUAL EVENTS - How do we get people interested and committed in helping out?

• GameStart Spring Festival - Successful, manned by Jacob M., Tyler W. and Nate Y.
• Penguicon - Soldering brought in $1185, Dropped the ball on the Raptor hands (still don't know where they are...)
• AAHOM TechTwilite - 5/15 6:30pm-9pm (still need to submit invitation - forwarded to Donnie J.)

- Nick suggests running a special ham radio station that night. (Larry to put up signup sheet)

• A2 MiniMaker Faire - Saturday 6/6 10am-4pm (will have AHA solder badges IF they come in)

- Need to submit if we're going to do it.

• Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit)

(10 min) Financial - from Larry W./Diedre D.

• May 2015 P&L - (link here when report available)
• NEED STATEMENT REGARDING STRENGTH OR WEAKNESS COMPARED TO LAST MONTH
• IRS 990 has been received by the US Govt. Thanks Zach!

(20 min) Governance - Larry W.

• Membership Update (Larry W.)
• Monthly Membership Update (link if report is available)

- XX members this month (includes 8 BYB interns)

• Membership Tab on the website has been updated w/ added benefits
• Wiki update is next

• As noted at last months Board meeting, there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.

(10 min) Operations & Facilities - Nick R.

• Should we stay OR move? Regardless, we need to expand?
• Display Case - Gamestart declined (too heavy) - if we can disassemble it, AHA will deliver it.
• Where will a 30 gallon fish tank go?
• Where will the Sand Blaster go?
• Small laser cutter relocated not yet hooked up.

Monthly Maintenance report (link here if report is available)

• Still no leaks - WooHoo!
• Toilets still a problem. Not as much but yes. Gray water observed.
• Scanner is broken - lid needs attention (anybody?)
• Under table computer brackets being constructed by Alex W. & Nick R.
• Kossel rewired -- No longer eats black filament but needs new stepper motor
• Tyler Dence is working on setting up 1 Desktop to run 3D printers
• Exterior door sign now lit w/ LED's - Thanks Donnie J., Nate Y., Alex W. and Tyler S. (still needs buttoning up)

(10 min) Staff - Tyler S.

• Will be scheduling a staff training meeting for NEW volunteers.
• After that training, will schedule a FULL staff meeting.
• Shift Staff - we should ID a few volunteer benefits (ie. 1 water/shift)

(10 min) Fundraising - Greg G.

- Monthly Fundraising Report (link if a report is available)

(15 min) Outreach - (Donnie J.)

• Class Schedule -

New Business

• We need a Bike Fix Night!!!