Minutes:10 Jun 2015 Board Meeting Agenda

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  • Meeting attendees:
  • Meeting starts at: 19:00
  • Meeting ends at:

(5m) Board Meeting Protocol

* Review of how Board meetings run effectively.

* There must be time for ALL reports to be delivered BEFORE any New Business is conducted.

* Any new items from open time should are added to New Business and addressed (and assigned) at the end of the meeting.

* Action Items are tasks recorded in previous meetings which are either resolved or a status provided. Usually short and sweet.

* Standing Committee Reports - Individual Updates by Assigned Area in the time allotted

(15 min) Open For All

  • All are worthy, All are welcome.
  • FYI - IF the Board determines action is needed, the item will be addressed under New Business.

(20m) Old Business

Director & Officer Assignments:

  • All Conflict of Interest forms have been signed by new Directors.
  • No COI statements received
  • Transition letter delivered to new Board Members along with Member Survey Results

* Reminder: Board Directors starting a new term must submit Board Pledges to Financial Director (confidential)


* Previously approved at May Board Meeting

  • Director Assignments: Volunteer = Tyler S., Ops/Fac. = Nick R., Governance = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.
  • Treasurer Assigned: Diedre Devlin
  • Email proposal to restructure to fill all Director Assignments (Nick over Governence - except Membership, Larry over Financial) was rejected by Greg G. via email.
  • Last Board meeting there was a short discussion re. Conflict of Interest (tabled until Greg G. could be present)
  • 4/5 Directors must agree on all assignments.

Action Item Status IF any haven't been resolved yet, a Director should volunteer to resolve each by the next Board meeting. If no Director? Is a member willing to take it on?

  • From May...
  • Tyler S. - 3D Printer sign under construction, more to follow
  • Individual member space utilization (how much is allowed and for how long?)

Standing Committee Reports

(20 min) Financial - from Larry W./Diedre D.

  • May 2015 P&L - (link here when report available)
  • NEED STATEMENT REGARDING STRENGTH OR WEAKNESS COMPARED TO LAST MONTH
  • IRS 990 has been received by the US Govt. Thanks Zach!
  • Diedre has some suggestions re. how she'd like to do accounting.

(20 min) Governance - Larry W.

  • Membership Update (Larry W.)
  • Monthly Membership Update (link if report is available)

- XX members this month (includes 8 BYB interns)

  • Membership Tab on the website has been updated to match new forms
  • Orange Staff Book created for quick reference
  • Wiki update is next (see new business)
  • Recurring payments links for AMF and BYB created (AMF using, BYB not yet)

Operations & Facilities - Nick R.

  • Display Case - Gamestart declined (too heavy) - if we can disassemble it, AHA will deliver it.
  • Where will a 30 gallon fish tank go?
  • Where will the Sand Blaster go?
  • Small laser cutter relocated not yet hooked up.

Monthly Maintenance report (link here if report is available)

  • Still no leaks - WooHoo!
  • Toilets still a problem. Not as much but yes. Gray water observed.
  • Scanner is broken - lid needs attention (anybody?)
  • Under table computer brackets being constructed by Alex W. & Nick R.
  • Kossel rewired -- No longer eats black filament but needs new stepper motor
  • Tyler Dence is working on setting up 1 Desktop to run 3D printers
  • Exterior door sign now lit w/ LED's - Thanks Donnie J., Nate Y., Alex W. and Tyler S. (still needs buttoning up)
  • Tachometer on the Ryobi drill press is dead. Still troubleshooting
  • Lockers purged
  • Exterior door now closes completely

Volunteers - Tyler S.

  • New Volunteers will be scheduled for staff training.
  • After that training is done, will schedule a FULL VOLUNTEER meeting.
  • Shift Staff - we should ID a few volunteer benefits (ie. 1 FREE water/shift)

(20 min) Fundraising - Greg G.

  • Monthly Fundraising Report (link if a report is available)
  • NEW Fundraising Workshop held on May 30th - Larry W. attended

(10 min) Outreach/Events/Education - (Donnie J.)

  • Class Schedule - TBD (adding Bike Fix Night)
  • Art Night has a pulse again - Need theme for July Art Party...

ANNUAL EVENTS - How do we get people interested and committed in helping out?

  • AAHOM TechTwilite - Done but very rough compared to previous years
  • A2 MiniMaker Faire - Done. All Rhino Badges gone, demo'ed 3D printer, showed off scorpions
  • Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit) - application submitted 6/8/15
  • No other events shown on the AHA Google Calendar

(40m) New Business

  • Some items from previous meeting Open Time (listed here to ensure REQUIRED Board business is done first)
  • As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
  • Company space utilization. BYB pays for mold-making room, should AMF Nano pay for storage?
  • Porn Policy. Do we need one? DELETE THIS IF PREVIOUSLY ADDRESSED
  • AHA Wiki now has tags for determining currency of pages. Should we organize a document cleaning party?
  • AHA has the opportunity to run DIY Curriculum created by PyroEDU aka PyroElectro [1] at NO COST to AHA - "It would please us greatly to expand our user base to include students taught by your volunteer instructors. We invite you to please

proceed in using our content and thank you kindly for asking permission." - kits available at reasonable cost. Who wants to help develop for AHA?

  • Should we stay OR should we go? Regardless, most members agree the current space has issues (see survey results for specifics)
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