Minutes:19 Jun 2015 Interim - Board Meeting Agenda
- Interim Board Meeting Called Due To Past 2 Meetings NOT Addressing New Business (including Member concerns)
- Meeting attendees: Nick R., Nate Y., Larry W., Donnie J., Alec M., Jon H., Mike Z., Bill H.
- Meeting starts at: 7:15pm
- Meeting ends at:
Interim Board Meeting Protocol
* If anyone has any items NOT on the following list, please hold them until the next official Board Meeting in July.
- This meeting will exclusively address NEW BUSINESS Items from May and June in an attempt to reduce the backlog.
- FYI - The FULL Board is NOT needed to get some of this done.
* GREEN - Go For It! * RED - Requires Full Board Meeting.* * BLUE - Requires Director of Facilities Approval.*
NEW ITEMS FROM MAY OPEN TIME (initals for who suggested):
- AM - Individual member space utilization (how much is allowed and for how long?)
- LW - Spring Cleaning never really finished - Workplace Worksheetwas started (needs Volunteers AND Members to finish)
- AM - As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
- TS - We need more marketing of tools and tech we have at AHA (ie. on front door). A suggestion was made that perhaps a dedicated role for 1 person should be created.
- AM - Company space utilization. BYB pays for mold-making room, should AMF Nano pay for shelf storage?
- Many - Should Member computer usage be "kid-friendly"?
- AM - AHA Wiki now has tags for determining currency of pages. Should we organize a Wiki cleaning party?
- LW - AHA has the opportunity to run DIY Curriculum created by PyroEDU aka PyroElectro at NO COST to AHA - "It would please us greatly to expand our user base to include students taught by your volunteer instructors.
- Many - Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?
- ZS - Do we want a Bike Fix It Night?
NEW ITEMS FROM JUNE OPEN TIME:
- DJ - Should front stairs & hallway be redecorated? - Donnie J. to send out email to members for suggestions on what they'd like to see happen.
- DD - Should we resurrect Google Analytics? - Daniel D. suggested it's a good way to understand online traffic.
- JH - Should we buy a locking screen door for the alley?
- GG - Start using .org for everything we do! Website allhandsactive.org currently goes only to wiki. Emails should be from allhandsactive.org, as should signage/cards.
- GG - Collect 1-page CVs of every board member (send to GG).
- GG/DD - Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.
- GG - We need a strategic plan! AHA Board (or a committee) should revisit our mission, and derive goals that show that we are focused on our mission. New programs will be developed and proposed that will meet and extend these goals.
- GG - Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.
- LW - AHA has been invited to participate on a panel discussion of Maker activities at ConClave a Dearborn SciFi Con - minimum 2 hour time commitment but costs $25 to participate.
- GG - Should we create a marketing position for monthly email blasts, promoting the AHA brand.
- GG - We should focus differently on how we use volunteers/remove the front desk. .Agreements on removing the front desk -- is a waste of space
- GG - How we can get volunteers more in-line with our mission statement.
- JH - We should educate volunteers about the various resources offered by AHA. Also points out that volunteers are there to keep things safe and secure.
- GG - Does AHA need a 3-strike policy? - .Greg G. to draft a document for discussion.
- JN - * BLUEPut up new shop lights.