Minutes:19 Jun 2015 Interim - Board Meeting Agenda

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  • Interim Board Meeting Called Due To Past 2 Meetings NOT Addressing New Business (including Member concerns)


  • Meeting attendees: Nick R., Nate Y., Larry W., Donnie J., Alec M., Jon H., Mike Z., Bill H., Tyler S. (we had a quorum)
  • Meeting starts at: 7:15pm
  • Meeting ends at: 8:30pm


Interim Board Meeting Protocol

* If anyone has any items NOT on the following list, please hold them until the next official Board Meeting in July.

  • This meeting will exclusively address NEW BUSINESS Items from May and June in an attempt to reduce the backlog.


  • FYI - The FULL Board is NOT needed to get some of this done.

* GREEN - Go For It! * RED - Requires Full Board Meeting.* * BLUE - Requires Director of Facilities Approval.*


NEW ITEMS FROM MAY OPEN TIME (initals for who suggested):

  • AM - Individual member space utilization (how much is allowed and for how long?)
 * discussed whether there are guidelines for member's space usage.
 * one member pays for two lockers. shelf usage, and cleaning. "parking ticket" to declare how long you will leave it, and when left. 
 * parking tickets are going over well
  • LW - Spring Cleaning never really finished - Workplace Worksheetwas started (needs Volunteers AND Members to finish)
 * talking about garage sale on side, to profit off old items not used. cleaning continuing. inventorying items, and and valve (for insurance)
  • AM - As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
  • TS - We need more marketing of tools and tech we have at AHA (ie. on front door). A suggestion was made that perhaps a dedicated role for 1 person should be created.
 * talked about yet another tool. a proposal will be write by marketing director.
  • AM - Company space utilization. BYB pays for mold-making room, should AMF Nano pay for shelf storage?
 * sub note roaches
  • Many - Should Member computer usage be "kid-friendly"?
  • AM - AHA Wiki now has tags for determining currency of pages. Should we organize a Wiki cleaning party?
 * might be having a wiki party after hours.
  • LW - AHA has the opportunity to run DIY Curriculum created by PyroEDU aka PyroElectro at NO COST to AHA - "It would please us greatly to expand our user base to include students taught by your volunteer instructors.
  • Many - Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?
  • ZS - Do we want a Bike Fix It Night?
 * someone needs to schedual. bike stand would help. rags/towels for chain grease.

NEW ITEMS FROM JUNE OPEN TIME:

  • DJ - Should front stairs & hallway be redecorated? - Donnie J. to send out email to members for suggestions on what they'd like to see happen.
  • DD - Should we resurrect Google Analytics? - Daniel D. suggested it's a good way to understand online traffic.
 * who even owns this/has access? lets make a new account. events/classes priority tracking.
  • JH - Should we buy a locking screen door for the alley?
 * might need to do fire safety and ceiling first, but "lets do it"
  • GG - Start using .org for everything we do! Website allhandsactive.org currently goes only to wiki. Emails should be from allhandsactive.org, as should signage/cards.
 * sip phone talked about, and phone numbers
  • GG - Collect 1-page CVs of every board member (send to GG).
  • GG/DD - Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.
 * need original phone number...
  • GG - We need a strategic plan! AHA Board (or a committee) should revisit our mission, and derive goals that show that we are focused on our mission. New programs will be developed and proposed that will meet and extend these goals.
 * we need an all members meeting(s). poll members.
  • GG - Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.
  • LW - AHA has been invited to participate on a panel discussion of Maker activities at ConClave a Dearborn SciFi Con - minimum 2 hour time commitment but costs $25 to participate.
  • GG - Should we create a marketing position for monthly email blasts, promoting the AHA brand.
  • GG - We should focus differently on how we use volunteers/remove the front desk. .Agreements on removing the front desk -- is a waste of space
 * everyone agrees to change desk. discussed fish tank after desk moved.
  • GG - How we can get volunteers more in-line with our mission statement.
 * talked about staff managing certain parts of space. talked about computer rearrangement, but needing more money/grants first. staff meeting scheduling.
  • JH - We should educate volunteers about the various resources offered by AHA. Also points out that volunteers are there to keep things safe and secure.
  • GG - Does AHA need a 3-strike policy? - .Greg G. to draft a document for discussion.
  • JN - * BLUEPut up new shop lights.
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