Minutes:12 JUL 2023 Members Meeting Agenda
Meeting begins:
Meeting ends:
Participants:
Agenda
- Announcements/new business - 10m
- Operations
- Anti-Harassment Policy Updates/Execution
- Should the policy be reframed as a CoC?
- Does the policy need revision?
- Do we need to clarify any vague or undefined bits of process (timelines, etc...). If so, what?
- LaunchX exit survey
- what do we want to ask them?
- also ask if they have any feedback
- Anti-Harassment Policy Updates/Execution
- Financial
- Membership
- Outreach
- Grant writing contractor discussion
- Education
Minutes
Prior meetings minutes
- Announcements/new business:
- Operations:
- Updates/plans for planer and sewing machine - Sarah B.?/Joe D.
- Getting the materials for the sewing machines this week, will take to the repair shop next week
- Planer has had offers made, but ultimately nobody has taken it. We're doing stuff to get it out of there, though.
- Signage/SEO updates - Jeremy H.
- Jeremy is aiming toward a June 21st deadline to get the column.
- Future tool plans/SOPs for Roland CNC, resin 3d printer, other unused machines/tools? - Nate Y.
- James said he will investigate getting the Roland CNC running
- Division of labor - Nate Y.
- Ideas to make division of ongoing Director tasks happen more smoothly/equitably.
- Joe will work on an "on-call" calendar for answer
- LaunchX group/plans - Nate Y./James K. (please fill in any details)
- Student entrepreneur group, has purchased memberships to use our space during the day for their projects
- 80 total students in groups of up to 20 (but probably fewer), supervised by adults/mentors.
- Starting sometime in the next couple weeks
- This will last about four weeks.
- Machine training: the idea right now is to train the adults/mentors, and they will train the students.
- Will mostly be using the shop during the day
- Final details are in the works. James will let everyone know the details ASAP!
- New tool donation: Shapeoko 3XL - Nate Y.
- Thanks to Andrew C. for coordinating it on short notice!
- Wood shop ventilation/filtration - Nate Y.
- Part of the Shapeoko donation was a dust filtration unit. We should do a thorough dusting of the wood shop and mount this up to keep it manageable. Tentative plan is to do this during the next Space Improvement Day (Sunday 6/25 @ 2-6pm).
- Updates/plans for planer and sewing machine - Sarah B.?/Joe D.
- Financial:
- Financial health outlook/Current Profit and Loss updates, Quickbooks migration progress - Joe D., James K.
- Joe will have these done by the end of the week, and post them here:
- -- FINANCIAL POSITION --
- -- FINANCIAL ACTIVITY --
- James was able to get the the April financials done by himself, so will be able to pass on this knowledge.
- Documenting/passing knowledge onto others (e.g. Nate).
- Joe (and James?) will set up something with interested parties in the next month.
- Ann Arbor’s Arts + Creative Industries Economic Recovery/American Rescue Plan Act Allocation - Nate Y.
- COVID-19 recovery grant for artists, creative workers, organizations and businesses.
- $500,000 total grant money
- Grants range from $5,000-$10,000
- Application portal open now -- closes on August 31st @ 5pm, but money may run out sooner!
- More info: https://creativewashtenaw.org/ann-arbor-american-rescue-plan-grant-program/
- Sustaining Ann Arbor Together (SA2T) Neighborhood Grant Program - Nate Y.
- Grants for activities supporting the City of Ann Arbor's sustainability and climate action goals.
- $100,000 total grant money
- Grants are under $10,000, more for exceptional applications
- Reviewed on a rolling basis; next round of funding starts July 1st.
- More info: https://www.a2gov.org/departments/sustainability/Sustainability-Me/Families-Individuals/Pages/Community-Grants.aspx
- County/MEDC grants updates - James K., Nate Y., others?
- Still interest in moving forward with this, but no bandwidth this month. Will keep this on the minutes so we don't forget to do it!
- Help with grants - Nate Y.
- Nate cannot do all this stuff by himself. Please help! The payoff is worth it!
- Fundraising ideas - further discussion on any of the below items? - James
- Add AHA "Alumni" section to newsletters. Highlight some of their accomplishments, projects, etc.. Would help us get more exposure to more social networks.
- James: this is a very actionable thing to do to flesh out our monthly newsletter. Can we schedule a time to get on a Zoom call and get some questions.
- David has offered to reach out, just needs some questions to ask!
- James and David will coordinate on this.
- Also James and Sarah will coordinate to get something in June
- Renting our space to hold private workshops
- Use AHA for exhibitions: showcase art that is made with tools in the space, or partner with artists/musicians/etc. to showcase their work.
- Run events that encourage people to return at a later date, e.g. longer-term projects, a need to wait for things to cure, etc.. Encourages repeat visits and boosts foot traffic.
- James: this is also pretty actionable. For example a resin molding class that gets people back in to pick up the results.
- Add AHA "Alumni" section to newsletters. Highlight some of their accomplishments, projects, etc.. Would help us get more exposure to more social networks.
- Financial health outlook/Current Profit and Loss updates, Quickbooks migration progress - Joe D., James K.
- Membership:
- 2023 AHA Elections update - James K.
- James had prior commitments to the meeting and is not present; but hopefully he can fill us in on when this might happen.
- Refreshing our Member tracking spreadsheet in lieu of available fancier options - Nate Y.
- This spreadsheet can supplement the financial data (Quickbooks) to cover other small details such as have they been oriented, signed waiver; or if they are a volunteer, etc..
- Nate will spearhead the spreadsheets with the help of James.
- Come up with a wish list of features for this system
- 2023 AHA Elections update - James K.
- Outreach:
- Upcoming outreach opportunities:
- Art Fair - July 20th-22nd
- Need to start a volunteer signup sheet this month. Nate Y. will get it done.
- Artisan Market - Any Saturday 11am-4pm -> Punting to July to plan for a Fall-time booth
- Cahoots happy hour - We think these are basically second Thursdays @ 4-6pm.
- Art Fair - July 20th-22nd
- Upcoming outreach opportunities:
- Education: