Finances
We need to make sure all of our finances are in order. As such, we have scheduled a meeting with Lynne Chaimowitz
She requests
- Existing financial records
- 2012 - We can provide access to Quickbooks Online
- 2011 - Somewhere we have a basic breakdown of income, but not expenses
- 2010 - Unknown
- 2009 - Unknown
- Strategic documents that would be helpful in defining how we set up your accounting records
- Income
- Memberships
- Classes / Workshops
- Donations
- Time on PCs (Starting June 1st)
- Expenses
- Rent
- Utilities
- Physical Space Improvements
- Staff (Independent Contractors at the moment)
- Tools
- Fiscal Sponsorship
- Provided by The School Factory
- One donation of $1,000 in 2011? The School Factory takes 10%, we received $900.
- Income
- A list of skill sets and responsibilities that you and/or volunteers are in charge of
- Jenn & Josh: Currently assign / categorize items into Quickbooks Online for General AHA Income
- No accounting background.
- Jess: currently updated Quickbooks Pro 2010 for Time on PC Income (Digital Ops)
- No accounting background, but has been handling the Ops data entry for a few years now.
- Jenn & Josh: Currently assign / categorize items into Quickbooks Online for General AHA Income
Our questions
- What forms should we be submitting to the:
- City
- State
- Federal
- What payments should we be submitting to the:
- City
- State
- Federal
- Should we have separate Bank Accounts for Gaming Center vs. Maker Income?
- Does out current QB Online process seem all right?
- What exemptions do we qualify for as a domestic nonprofit?
- How will filing requirements change if we pursue 501c3-ship?
- What standardized resource can we refer to in the future?
Information:
2011 Finance - Basic Generic Breakdown
Income $20247.94 Expense $17465.62 Inc: Memberships $7016.28 Income from Monthly Dues Inc: BF2011 $9395 Income from Classes taught by AHA outside of All Hands Active Inc: Donations $900 Nine Tuna Donation ($1,000, School Factory takes 10%) Inc: Unaccounted $2936.66 A lot of this is probably from other classes taught at AHA, unaccounted for membership income, etc.) Inc: SubTotal $20247.94 Exp: BF 2011 $7500 Bright Futures Classes (Independent Contractor Payouts) Exp: Rent $3150 Exp: Util $1750 Exp: Unknown 2 $1410 (I believe these are from checks) Exp: Improving $1054.98 General Lowes, Meijer, Stadium Hardware purchases Exp: Unknown $652.34 Ask Josh to see AHA 2011 Google Doc for better breakdown) Exp: Electronic $496.61 Electronics - Sparkfun orders, Jameco, etc. Exp: Insurance $330.5 Exp: Donation $258 GEMSI for Bilal Exp: Web Host $240 Slicehost Exp: Food $227.2 Food for volunteer events Exp: Marketing $192.85 Exp: Subscrip. $180.45 Intuit, Amazon Prime, Events Manager for Web site Exp: Gas $22.39 Exp SubTotal $17465.32