Minutes:08 JAN 2014 Board Meeting Agenda

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Meeting attendees:

Meeting starts at:

Meeting ends at:

(15 min) Open For All!

(5 min) Appreciations! - Josh (All)

(5 min) Financial Update -

(5 min) Facilities Update - Josh

(30 min) Bylaws, Standing Rules, and Conflict of Interest amendments - Larry

(5 min) Updates on The Core - Josh

  • Membership
    • Goal: Improve Membership (What does this mean?)
    • Lead: Larry
  • Events
    • Goal: Make sure events (new and recurring) are found, promoted, and run in a timely fashion.
    • Lead: Martin
  • Finances
    • Goal: Make sure finances are kept up to date, supply monthly financial reports.
    • Lead: Andrew
  • Staff
    • Goal: Find, train, and maintain a balance of volunteer staff needs with the shop's needs.
    • Lead: Nate
  • Landlord Management
    • Goal: Establish official communication channels with the landlord, communicate with them when general communication isn't working out, or when higher level (beyond basic maintenance / rent payments) communication is needed.
    • Lead: Larry
  • Space Management
    • Goal: Make sure the space is accessible, organized, and working.
    • Lead: Tyler
  • Documentation Organization
    • Goal: Consolidate and organize our existing documentation structure. Document how it should be organized so others can maintain.
    • Lead: Josh (w/Khevna's help)

(5 min) UMSI Day of Service - Josh

  • Goal: Decide on a Project (or two) that UMSI Students can help AHA with
  • Lead: Josh W.
  • Contact: Maura Y.


(5 min) Review New Action Items!

(5 min) Review Previous Action Items!

  • Everyone 12/18/2013 - Will provide options for UMSI Volunteer Day in January
    • Dana: AHA Kids Propaganda, ie: Tri Fold Brochure, Poster (ie: 11x17 in hallway)
  • Josh 12/20/2013 - Will provide an update to the AHA group about state of facility issues (Heat, Carpet, Emergency Exit)
  • Josh 12/20/2013 - Will have two keys and codes ready for MHardware Group
  • Josh: Will make sure that our documents / file storage is consolidated and organized (in progress)
  • Larry: Will make sure everything involving memberships is documented and taken care of
  • Larry: Will update standing rules for Friday
  • Larry ?? - Will provide an update on state of membership process
  • Larry ?? - Will address Landlord should any egregious events arise
  • Martin ?? - Will communicate with Josh & Dana about events & improving the process
  • Martin ?? - Will pursue options for covering financial work AHA needs doing (Andrew has jumped ship)
  • Dana ?? - Will make sure Calendar, AHA Events Web Page, and Monthly Printed Poster up to date with events
  • Dana 01/01/2014 - Will work with Nate to have a rough draft of a plan of action on how to increase Staff involvement
  • Dana 01/14/2014 - Will work with Nate to have a the plan of action implemented with Staff
  • Tyler ?? - Will meet with Josh on Sunday to start reviewing what 'space management' means
  • Tyler: Ongoing: make sure everything involving space maintenance is documented and taken care of
  • Nate: Ongoing: Will continue to work with Staff to better coordinate their interests & availability
  • Nate: Will implement a policy page for borrowing tools
  • Nate: Ongoing: Will make sure everything involving staff is documented and taken care of
  • Zach: Is willing to pay to get more trifold brochures made