Minutes:08 Mar 2017 Board Meeting Agenda: Difference between revisions

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* Meeting attendees: Zandi, Alex, Nate, Tyler, Greg, Larry
* Meeting attendees: Tyler, Alex, Henry, Larry, and Sarah
* Meeting starts at: 7:05
* Meeting starts at: 7:17
* Meeting ends at: 8:16
* Meeting ends at: 8:35


== Board Meeting Protocol==
== Board Meeting Protocol ==


''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''
''* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.''
Line 16: Line 16:
''* Open Time:  For anyone to bring anything up to the Board.  IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''
''* Open Time:  For anyone to bring anything up to the Board.  IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.''


==(15m) Open For All==
* All Are Worthy.  All Are Welcome.


Larry - Brought donations from Stadium Hardware and matching donation from himself. Stadium Hardware would like to take a tour of the space. Greg offered for during the week, Tyler can cover on Sundays. Larry asked that we setup a tax free account there. Greg will take action and setup the account!
Henry feels very welcome.  


Elections in April - Schedule around penguicon.
Sarah Lynn works at UM in the animal research department. Works helping with art grants. Can offer us help with promotions, and improving! Help us plan for new students in September. Interested in hosting an open session once a month closer to September to host a giant cardboard box war and bring people into the space. Interesting ways to get people in the space. Larry can assist with getting cardboard for this. Interested in how to get people in and interested. Wants to bring concessions back!


==(15m) Open For All==
Tyler mentioned elections coming up and it's a great way to get involved.


* All Are Worthy. All Are Welcome.
Henry is interested and would love to run workshops with the egg bot! Interested in computer situation, explained it's what is around the workshop and they have to bring their own. For classes we can do take homes. We explained how members are reimbursed for teaching standard classes.


Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this. We moved the mirrors that were in the way during the meeting, still stuff in breaker closet we need to dispose of. Going to contact landlord on disposal of old bulbs. Need to label breaker closet.
Larry mentioned we have new stuff coming! He purchased a few displays and an awesome component cabinets, dividers and labels. Still trying to get them to donation the components. Got a free standing sign holder and a locking cabinet. 1 single adjustable wall rack. They have other fixtures still like a tool rack.


==Minutes Approval==
==Minutes Approval==


* December 2016 Board Minutes.
* Feb 2016 Board Minutes - Not enough people to vote!
* January 2016 Board Minutes.


Minutes approved by 4 of us.
==Education - Nate Y.==
 
==(90min) Standing Committee Reports==


==Education - Nate Y.==
Room Rental - Posted on Square store the ability for the public to reserve a room for $60 for 4 hours.


Room Rental
Larry wants to run soldering on a Sunday, but needs the badges. Larry will reach out to Nick and see where we are at with ordering them.
* $60 for non-members for 4 hours.
* Members it's free as long as don't have another class.
* Flexible for non-profits and causes that better the community.
* Cancellation policy - no later than 48 hours in advance if you want to cancel.
* Week notice for reservation so we can get a volunteer setup.
* Incentivize people to become members.
* Members have no limit on people attending classes.
* Need to use volunteer hour requirement to fill up people opening for these classes. This should be expected. Hopefully people are open to it because we've been lenient about it.


Core Classes
Core Class - After the agreed on raise of class cost. Tyler updated the Square store for all classes that were not yet scheduled. The Arduino class on March 4th is the last to fall under the old cost structure.
* Laser, 3D, Vinyl, CNC etc.
- Need to decide how to reimburse teachers and tax considerations for person attending.
* Proposal to raise cost to $20 for members $30 for non-members. Give teacher half for per person attending. Talk about how to reimburse later on and tax considerations.


Scheduling classes
Scheduling classes
* Nate will try to get schedule on Google Calendar from meetup.  
* Nate will try to get schedule on Google Calendar from meetup.  


Nate said he would get back to Katie from Brain Monkeys with all details of class


Nate will get back to Katie with all details.
Nate put out a call for help at Penguicon - Report back! Nick and Nate are going to sell completed badges and do embedded systems programming. Daniel was asking for folks to do 3D printing. Gib needs help/answers, electrical connections, needs to know space and time needed ASAP. The scheduling is this Sunday where we need it before. Sarah is going to email Nate to get an answer about it.
 
Need to figure out how to track volunteer hours.
 
Call for Pengiucon - Nick and Nate are going to run soldering again. Need to put them together still. Not do the surface mount soldering there. Sell completed badges and run software classes, embedded systems programming. Nate will respond to Dan tomorrow. Dan was interested in other things we could teach or other ideas. Maybe we should put a call out to the membership. Possibly doing PCB design class there that we didn't do last year! Nate needs suggestions.


Call for Makerfaire Detroit - Little response, need more completed projects to show off. Can for now, work on cool projects. Nate had another idea for education and little classes and that worked well days before. We could try for that again.
Call for Makerfaire Detroit - Little response, need more completed projects to show off. For now we aren't planning to attend. Work on cool projects instead. Nate had another idea for education and little classes and that worked well days before. We could try for that again if people decide they are going.


Previous:
Previous:
* Laser - 5 people
* Vinyl Cutter
* 3D Printer - 5
* Laser Cutter Class
* Amateur Radio
* Cryptoparty - Overflowing! 20+
* PCB Making - 7-8
* Intro to PCB Surface mount with KiCad
* CNC Router - 4
* Rootkits 101 - 15+
* Arduino - 2
* Amatuer Radio - Done!


Upcoming:
Upcoming:
* Laser Cutter
* Egg bot - Henry would like to run, and will contact Nate Yost about scheduling
* Vinyl Cutter
* Swarms, Chaos, and Decentralized networks - Beginning of April
* CNC class
* PCB Surface mount
* Root Kits
* Amateur Radio


==Finances/Membership - Alex W.==
Stadium is interested in maybe hosting stuff on how to fix your house stuff.


11 standard members, 16 reduced. 1 co-working desk, 5 spark memberships, and BYB (10 memberships). $33 members total.
Big Brothers / Big Sisters - Henry pitched two classes and they liked both of them. Ooblek class on subwoofer. Drawdio class (pencil into instrument!). He's going to run both of them.


Greg will get us list to get keys for BYB.
Larry is collecting mentor information for first robotic clubs in the county. After competitions are done, we'll extend invitations to bring teams in one at a time and show off the space.


Investigating 2 members for paypal problems.
==(90min) Standing Committee Reports==


Alex will get back to Donnie about Square Cash.
==Finances/Membership - Alex W.==
Landlord was under-billing us. We are now at the full rate and we settled up with them for everything.


1780 a month after fees. Expenses are 1751 a month. $5k in the bank 2.9 months emergency fund.  
TCF downtown branch closed on Feb 12th. We need to use another brand now to make deposits and the ATM is gone. Closest is Pauline, U-Towers or Plymouth.


Taxes 990N taken care of. State sales tax, can't find previous forms, unsure how they are filled out in the past. Waiting to hear back from Zack S. We still need to fill out some paperwork.
Greg setup a Stadium Hardware Tax free account.


Send Lauren a note on how to generate membership reports for board members. Tied to official email addresses.
Re-run is setup - Greg sent out a note about how we can use it to handle recurring payments for cards. Sounds like it's on Finance to setup people to use it for now. Need to decide if we prorate, or when they sign up. Alex is going to ask Lauren what is preferred. Could move annual memberships to this. Larry would switch to yearly. $1.50 in fees for ACH!


Wanted to have a meeting to discuss categories for Xero. Greg wants to meet to discuss categories. Wasn't sure where to send re-run information into. Still need to meetup with her. It's on us to ask her.
Membership - Waiting on report! Alex will update the minutes here.
- Standard:
- Reduced:
- Volunteers: 2 (Alex H. and Brian M.)
- Co-working: 2
- Spark: 5 (2 access cards)
- BYB: 10 full


ATT Internet transferred to AHA card.
Greg sent list of names to board for creating BYB keys. Tyler created accounts and delivered cards.


Re-run is setup - Lets us handle recurring payments using credit card and feeds into Xero! All setup and we'll be using it for Spark. This lets us handle when we can't use Paypal for people without accounts.
Alex was investigating 2 members for PayPal problems. Lauren figured out which members to drop!


Did we figure out what is up with HumbleBundle and picking AHA as donation spot? Nate needs a voided check to setup paypal giving.
Alex was going to get back to Donnie about Square Cash. Alex is waiting for response from Donnie.


Alex and Tyler met on 1/28 to discuss how we intake money and decide what to do about stripe. We presently take cash, check, re-run (credit cards online) and PayPal. We lack a good way to charge for classes both online and at the space. That is what we want to resolve.
Alex will update these later!
* Investigated meetup and how it handles fees for classes. Comes to about $1.70 per person for a $15 class.
We made:
* Look at Paypal Business extras, allowing us to take a card without a Paypal account from the web or a Kiosk. It's $30 a month.
Expenses:
* Stripe can be added easily with Stripe.JS but then we need to manage the code and stay up to date. Hesitant since we want less to maintain.
In Bank:
* Square is similar price to Stripe for web store. We can easily get a Kiosk tablet for the space to add in person usage. Android 4.4 tablet fastened to wall with Square Chip reader lets us handle the rest of this use case.
Emergency fund (in months):


We went and built out a Square web store for now to see if that meets most of the need. It will let people pay using credit cards when they show up for class by using our website. We have to add items to the store for each class. If we need to take cash in person then we can investigate the Kiosk. We still wanted better Xero integration but Tyler isn't sold on the trade off of maintaining our own solution.  
State sales tax, can't find previous forms, unsure how they are filled out in the past. Waiting to hear back from Zack S. This is taken care of. We paid the fine to the state to get it resolved.


DTE meter issue. Alex got a call back. Alex needs to get meter numbers from Kelly to get payment taken care of. Sent another email to DTE and waiting for response.
Wanted to have a meeting to discuss categories for Xero. Greg wants to meet to discuss categories. Wasn't sure where to send re-run information into. Still need to meetup with her. It's on us to ask her.


The electronic membership form is finished. Tyler got it up on the website.
DTE meter issue - Tyler forwarded the Estoppel for expansion on 2/20 to Alex. That included meter numbers! Alex emailed this to DTE, waiting for response.


== Fundraising - Greg G.==
== Fundraising - Greg G.==


Larry suggested we get in touch with Menlo. We can ask and get in their process.  
=== Menlo ===
Larry suggested we get in touch with Menlo. We can ask and get in their process. What happened with this?  Greg no longer have contacts at Menlo.  Greg will reach out to Larry to see if we have an "in".


=== Google ===
=== Google ===
Made google doc and got 9 ideas that we submitted to Google for community grants. Waiting for response but Greg will follow up tomorrow or friday and if we want to meetup again. Ask for up to $40k if we have a big enough project.
Made google doc and got 9 ideas that we submitted to Google for community grants. Got a response and sounds like they liked at least one of them. Greg submitted formal description entitled "Google High School Neuroscience STEM immersion program" with a budget of $35k.  $23k were direct costs to cover stipends for HS students and a teacher to be in AHA. The remaining $12k are "indirect costs" that will go into AHA's coffers to help pay for memberships, tax help, etc. Google meets once a month.
 
The Deliverables of Grant are:
* The end results of each projects will be HS lesson plans that will have a STEM impact all across the country.
* HS Students will deliver a report to Google on their activities over the summer, and will write up their results.
* HS Students will deliver presentation at their home high school institution about their research.
* HS Students will deliver a scientific poster session of their work to Google employees at the Google campus where inventions could be brought to demonstrate their projects.


=== Spark ===
=== Spark ===
Setup with Re-run. Need to figure out how they want to do memberships.
We're billing and they have access.


=== NIH ===
=== NIH ===
Partially related to AHA. IRB was rejected first go, and have a clean bill of health. Waiting and possibly till March 20th. If we get it, $40k in equipment.
Partially related to AHA. IRB (Ethics Review Board for working with Humans) was rejected first go, and have a clean bill of health. Waiting and possibly till March 20th. If we get it, $40k in equipment. Update: IRB approved, and the grant has been changed to "pending" meaning there is a high likelihood of being funded!  Will email the board as soon as we hear.


=== Arrow Electronics ===
=== Arrow Electronics ===
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=== Google Adwords ===  
=== Google Adwords ===  
* Alex met with Greg and Google Marketing in December.
* Need to add more keywords/New campaigns we can run.
* Need to add more keywords/New campaigns we can run.
* Nate suggests google docs! Did this happen? Nate will send it out right now.
* Nate suggests google docs and sent out an email for this during Feb Meeting. What happened to the response?
* Larry met a google employee that was willing to help get this setup up and running.


=== Marketing Email Updates ===
=== Marketing Email Updates ===
*Feb 2017
* Feb 2017
* No email this month, yet.
* No email this month, yet.
** Currently ? Total Audience on email   
** Currently ? Total Audience on email   
** Nate Y. working with Florencia E. on a monthly newsletter.
** Nate Y. working with Florencia E. on a monthly newsletter.
** Greg suggested Maker profiles (Example Mike Grube) for our teachers in the news letter.
** Greg suggested Maker profiles (Example Mike Grube) for our teachers in the news letter.
=== Art coworking in Ypsi ===
We need to establish contact with them. Mark Maynard is contact.


==Operations/Volunteers - Tyler W.==
==Operations/Volunteers - Tyler W.==


===In progress===
Proposal to allocate $300 / Month budget to operations for facility improvements, new tools, and pc upgrades. That was my monthly average investment over the past year and we've made great progress towards updating the space. This is similar to the past shogun budget we allocated to Josh.
* Soldering Irons
Suggested improvements:
** 1 Hakko returned from Erik, now have 3.
* Ultra Quiet Air compressor
** Located all irons in the same cabinet.
* Dust Collector
* Large Whiteboard for classroom wall
* SSD drives for all PCs
* Additional networking and electrical supplies to outfit new classroom
 
Tracking volunteer hours - Tyler sent email with ideas of who to track, how to track, how to manage, who manages on 2/20. Some feedback was received that we should continue to do it self reported. Greg suggested a monthly self report. No response on suggestions for how to enforce it though. Tyler feels this is dead in the water if it has no teeth. We'd have to look into if we can charge people some small penalty. Henry suggests charging people if they don't volunteer.  


* Mitre Saw - Erik's parents formally donated it
John suggested a rolling tool wall. Going to investigate and figure out where we'd normally store it before committing.


* Sewing machine returned, 1 still in need of repair
Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this. We moved the mirrors that were in the way during the meeting, still stuff in breaker closet we need to dispose of. Going to contact landlord on disposal of old bulbs. Need to label breaker closet.


* Nick and Nate continued to work on the door.
Tour of space with Stadium Hardware - Went well. They seemed interested in what we offered. The board should follow up with them and see what we want to do!


* NAS - Investigated problem with LDAP users not able to change passwords. It's a Synology issue. Have contacted support and am working to resolve it with them. Found other reports of users with the same issue.
Martin is going to bring people down from UMHS.
Pick and place is up for being wired up.


* Website new - Collecting photos for stream of projects happening at AHA. Haven't touched the code much as we found more stuff on old site to update before migration. Worked on stripe integration with Alex on 1/29 Source: https://github.com/tsworman/AHA-Website2
===Elections===
Elections set for 4/20.  


* Internet - ATT is being pushed to their limit. They will not do bonding of lines in Ann Arbor. Comcast is another option, but we just finally got away from them. Contacted ACD out of lansing for quote on FME and bonded (2-3) service. That would double to triple our bandwidth for only a little bit more in cost vs ATT. ACD rep said they are going to do a site survey, figure out our distance from their CO and get us an estimate in 2-3 days. Will follow up on 10/11 with them.
Scheduled around Penguicon.


* Tyler started work on tool aids per Greg's suggestion and brought in frames to mount them in.
Emails to go out next week 3/15 to provide the required notice and blog posts at that time calling for members to run.


* Picked out tables, but need funding to buy them for main space. Home Depot doesn't presently stock them in our area. :/
====Board Positions====
We need to fill 3 positions - Corey, Greg, and Tyler.


* CNC CPU restore in progress.
Current:
* Alex White
* Corey Tebo (I) (resigned 01/11/2017)
* Greg Gage (I)
* Nathan Yost
* Tyler Worman (I)


* Wall in Annex - After electric is moved, will contact Jason to approve wall removal, remove wall, move desks, and communicate with all teachers.
===In progress===
* NAS - Investigated problem with LDAP users not able to change passwords. Contacted Synology support and am working to resolve it with them.
** Supposedly resolved in latest update 6.1 on 2/25, but we are still seeing the issue.
** Update on 3/4 improved error handling. Waiting for response from them
* Classroom electric and internet planning.


===Done this month===
===Done this month===
====General====
* Alex and Tyler recycled our surplus of florescent tubes and old dead batteries from Jacob's cars. Total cost was $33.
* Kelly had the new space re-keyed to match current. Need to get Tyler's keys back from her.
* Marketing Material - Updated Cache of Marketing stuff used on the website on the NAS. Will place new signage there too when we have it.
* Recycling - Alex and Tyler requested bin from city and paid $26 fee. It should be delivered on 2/3 or 2/7. Call them on 2/8 if it doesn't show up. We should label it as ours!
* Nate setup hub.allhandsactive.org to be accessible from outside AHA again. We can now manage our accounts and access our files remotely.
====Website Old====
====Website Old====
* Updating information and simplified member signup.
* Raised prices of future classes per agreement last month.
* Removing out-dated content
* Added ability to pay for rental of classroom.  
* Improved tool listing and cleaned up tools on wiki.
* Posted Anti-harassment policy
* Swapped for new membership form and simplified membership page
* Worked with Alex to create and add web store to pay for classes. Communicated to Nate to link the web store. Cost per class is similar to using Stripe


====Annex====
====Annex====
* Brian mounted a whiteboard in the Annex. People love it!
* Got a fridge
* Moved desk to Annex for Zack
* Larry capped remaining pipes
* Capped pipes
* Added outlet
* Mounted white board
* Removed extra furniture and some of extra crap.
* Brian fixed track lights and removed bad
* Installed projector
* Nate replaced light bulbs.


====Main Space====
====Main Space====
* Alex and Tyler built a new electronics bench with the fancy butcher block top. Reorganized electronics room.
* Cleaned entire space
* Larry fixed door stop for loud room.
* Reorganized 3D printing
* Computer - CNC machine was wiped
* Reorganized Craft Room
* Computer -Vinyl cutter computer was swapped and restored! Nick will test.
* Reorganized Electronics bench
* Mounted bin for completed forms on back of pillar and labeled
* Purchased 4 sit/stand tables and assembled.
* Mounted coat rack in new classroom
* Restored CNC and Vinyl cutter computers to stock image.
* Brian rocked out on some electric tasks!
* Recovered master 3D printer configuration and located it here: https://github.com/tsworman/AHA-3DPrinters
* Kim created volunteer jobs cards and laminated them. We labeled the bin and plan to reset it weekly.


====Classroom====
====Classroom====
 
* Removed wall
* Relocated all kits to a rack in the classroom and started moving desks.  
* Setup desks and projector.
 
* New wireless access point installed.
* Relocated pick and place and some tables to the classroom.


====Signage====
====Signage====
* Front of building - We could not create our own as it needs to be the same material they used per DDA.
* Front signs and stairway signage installed
** Design done - Thanks Kim!
* Larry hung banner on pillar so people know we are in the back.
** quotes received - Signarama (recommened by Oxford) and Fast Signs
* Greg got us a sweet logo, need to get it everywhere.
** vendor selected - Signarama
* Larry posted tool aids.
** Oxford approved design on 2/7
* Larry hung an open light up sign.
** Ordered on 2/8.  
** Set to be installed in the next 5-7 days
* Stairwell magnetic sign
** Design done by Signarama to match paint place.
** Ordered on 2/8.


===To Do===
===To Do===
Line 234: Line 230:


====All====
====All====
* Purchase and mount 2 PoE Ubiquiti Access points. One in between new classroom and Annex and one in back room. Eliminate wireless from the current box.
* Need to track down the SawZall. It appears to be missing along with the blades for it.
* Sewing machine 1 still in need of repair
* Website new - Collecting photos for stream of projects happening at AHA. Source: https://github.com/tsworman/AHA-Website2
* Internet - ACD can deliver site service. We need to decide on what package and when we want to do it and get back to them.
* Contact city about bin we didn't receive and getting processing fund back.
* Run backups on all machines to NAS.
* Eliminate wireless from the current box.
* Add second patch panel to rack, we have more than 24 lines with the new classroom and additional access points.
* Add second patch panel to rack, we have more than 24 lines with the new classroom and additional access points.
* Swap switch for 48 port managed vs 24 port un-managed. Bonding ports for faster Wi-fi would be nice even if it is just internal
* Swap switch for 48 port.  
* Internet solution, Pending responses from other providers.
* Internet solution - Need to decide what we are doing.
* 1 Streaming camera for the main space when people are there snapping a photo on a 5 minute basis to display on website.
* 1 Streaming camera for the main space when people are there snapping a photo on a 5 minute basis to display on website.


====Annex====
====Annex====
* Want to find sink, microwave, fridge, and cabinets still.
* Want to find sink, microwave, and cabinets/counter still.
* Move desks to New classroom, remove crap.


====Classroom====
====Classroom====
* Run ethernet drops
* Run ethernet drops
* Add electric on wall.
* Add electric on wall.
* Need to move desks there.
* Clean floor
* Purge dead/rusted/old computers we don't plan to use.
* Mount new whiteboard
* Purchase 2nd pack of whiteboard markers for here
* Setup mold making equipment.
* Add outlets/light switch
* Mount projector.
* Mount projector.
* Remove wall.
* Remove wall.


====Signage====
====Signage====
* Greg is trying to get time with the Chilean designer to clean up the front door logo so we could re-cut it and fix the small issues. If we can't make this happen we can ask Kim to take care of it. Final design files need to end up on the NAS either way.
* Greg got new logo completed. We agreed on signs about a meter round on each of the spaces (classroom, coworking, maker). We need to get them made on the vinyl cutter and installed.
* After Hours rear stairway sign. Reprint on aluminum to match existing signage per Kelly.
* After Hours rear stairway sign. Reprint on aluminum to match existing signage per Kelly.
* Sandwich board - Heard back from Adam, he still needs more time, but is planning to get it done soon.
* Sandwich board - Heard back from Adam, he still needs more time, but is planning to get it done soon.
* Downstairs pole signage - Nate wanted to mount a display there, how can we make this happen? If not short term, we should put something there to indicate the entire side is ours. Right now our signage is hidden when you come down the stairs.
* Downstairs pole signage - Nate wanted to mount a display there, how can we make this happen?


== (30m) Unfinished Business==
== (30m) Unfinished Business==
===Board protocols===
* Greg asked for discussion in Jan.
* Tyler sent out email responding to Greg's questions board protocols to board.
* Greg sent survey about board protocols.
* Number of hours we expect range between 1 and 10 a week. Average per week.
* Who makes decisions - It's presently all waiting on discusion so things happen slowly around board meetings. We all agree that we trust people and within domain we can make decision and share, we can always go back and change them. Happy stuff gets done!
* Email checking - Between 2 and 3 days! Nothing is that pressing, if it was we'd call.
* Email tone - Casual tone, err on more formal. Bothered by lack of clarity than professionalism.
* Who answers board emails - Just reply all so we know it's responded to or take turns on month to month. Maybe setup a hello account and rotate through it.
* Best way to meetup and discuss - Email!
* Board conflicts - Fists! Just kidding, 2 people had use board meeting at discussion and sort through issues, diffuse vs escalate.
* Punctuality - Close to 7 as possible.
For the next board election we can use this to set expectations for next election.


===Storage policy===
===Storage policy===

Latest revision as of 17:08, 15 March 2020

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees: Tyler, Alex, Henry, Larry, and Sarah
  • Meeting starts at: 7:17
  • Meeting ends at: 8:35

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

  • All Are Worthy. All Are Welcome.

Henry feels very welcome.

Sarah Lynn works at UM in the animal research department. Works helping with art grants. Can offer us help with promotions, and improving! Help us plan for new students in September. Interested in hosting an open session once a month closer to September to host a giant cardboard box war and bring people into the space. Interesting ways to get people in the space. Larry can assist with getting cardboard for this. Interested in how to get people in and interested. Wants to bring concessions back!

Tyler mentioned elections coming up and it's a great way to get involved.

Henry is interested and would love to run workshops with the egg bot! Interested in computer situation, explained it's what is around the workshop and they have to bring their own. For classes we can do take homes. We explained how members are reimbursed for teaching standard classes.

Larry mentioned we have new stuff coming! He purchased a few displays and an awesome component cabinets, dividers and labels. Still trying to get them to donation the components. Got a free standing sign holder and a locking cabinet. 1 single adjustable wall rack. They have other fixtures still like a tool rack.

Minutes Approval

  • Feb 2016 Board Minutes - Not enough people to vote!

Education - Nate Y.

Room Rental - Posted on Square store the ability for the public to reserve a room for $60 for 4 hours.

Larry wants to run soldering on a Sunday, but needs the badges. Larry will reach out to Nick and see where we are at with ordering them.

Core Class - After the agreed on raise of class cost. Tyler updated the Square store for all classes that were not yet scheduled. The Arduino class on March 4th is the last to fall under the old cost structure. - Need to decide how to reimburse teachers and tax considerations for person attending.

Scheduling classes

  • Nate will try to get schedule on Google Calendar from meetup.

Nate said he would get back to Katie from Brain Monkeys with all details of class

Nate put out a call for help at Penguicon - Report back! Nick and Nate are going to sell completed badges and do embedded systems programming. Daniel was asking for folks to do 3D printing. Gib needs help/answers, electrical connections, needs to know space and time needed ASAP. The scheduling is this Sunday where we need it before. Sarah is going to email Nate to get an answer about it.

Call for Makerfaire Detroit - Little response, need more completed projects to show off. For now we aren't planning to attend. Work on cool projects instead. Nate had another idea for education and little classes and that worked well days before. We could try for that again if people decide they are going.

Previous:

  • Vinyl Cutter
  • Laser Cutter Class
  • Cryptoparty - Overflowing! 20+
  • Intro to PCB Surface mount with KiCad
  • CNC Router - 4
  • Rootkits 101 - 15+
  • Arduino - 2
  • Amatuer Radio - Done!

Upcoming:

  • Egg bot - Henry would like to run, and will contact Nate Yost about scheduling
  • Swarms, Chaos, and Decentralized networks - Beginning of April

Stadium is interested in maybe hosting stuff on how to fix your house stuff.

Big Brothers / Big Sisters - Henry pitched two classes and they liked both of them. Ooblek class on subwoofer. Drawdio class (pencil into instrument!). He's going to run both of them.

Larry is collecting mentor information for first robotic clubs in the county. After competitions are done, we'll extend invitations to bring teams in one at a time and show off the space.

(90min) Standing Committee Reports

Finances/Membership - Alex W.

Landlord was under-billing us. We are now at the full rate and we settled up with them for everything.

TCF downtown branch closed on Feb 12th. We need to use another brand now to make deposits and the ATM is gone. Closest is Pauline, U-Towers or Plymouth.

Greg setup a Stadium Hardware Tax free account.

Re-run is setup - Greg sent out a note about how we can use it to handle recurring payments for cards. Sounds like it's on Finance to setup people to use it for now. Need to decide if we prorate, or when they sign up. Alex is going to ask Lauren what is preferred. Could move annual memberships to this. Larry would switch to yearly. $1.50 in fees for ACH!

Membership - Waiting on report! Alex will update the minutes here. - Standard: - Reduced: - Volunteers: 2 (Alex H. and Brian M.) - Co-working: 2 - Spark: 5 (2 access cards) - BYB: 10 full

Greg sent list of names to board for creating BYB keys. Tyler created accounts and delivered cards.

Alex was investigating 2 members for PayPal problems. Lauren figured out which members to drop!

Alex was going to get back to Donnie about Square Cash. Alex is waiting for response from Donnie.

Alex will update these later! We made: Expenses: In Bank: Emergency fund (in months):

State sales tax, can't find previous forms, unsure how they are filled out in the past. Waiting to hear back from Zack S. This is taken care of. We paid the fine to the state to get it resolved.

Wanted to have a meeting to discuss categories for Xero. Greg wants to meet to discuss categories. Wasn't sure where to send re-run information into. Still need to meetup with her. It's on us to ask her.

DTE meter issue - Tyler forwarded the Estoppel for expansion on 2/20 to Alex. That included meter numbers! Alex emailed this to DTE, waiting for response.

Fundraising - Greg G.

Menlo

Larry suggested we get in touch with Menlo. We can ask and get in their process. What happened with this? Greg no longer have contacts at Menlo. Greg will reach out to Larry to see if we have an "in".

Google

Made google doc and got 9 ideas that we submitted to Google for community grants. Got a response and sounds like they liked at least one of them. Greg submitted formal description entitled "Google High School Neuroscience STEM immersion program" with a budget of $35k. $23k were direct costs to cover stipends for HS students and a teacher to be in AHA. The remaining $12k are "indirect costs" that will go into AHA's coffers to help pay for memberships, tax help, etc. Google meets once a month.

The Deliverables of Grant are:

  • The end results of each projects will be HS lesson plans that will have a STEM impact all across the country.
  • HS Students will deliver a report to Google on their activities over the summer, and will write up their results.
  • HS Students will deliver presentation at their home high school institution about their research.
  • HS Students will deliver a scientific poster session of their work to Google employees at the Google campus where inventions could be brought to demonstrate their projects.

Spark

We're billing and they have access.

NIH

Partially related to AHA. IRB (Ethics Review Board for working with Humans) was rejected first go, and have a clean bill of health. Waiting and possibly till March 20th. If we get it, $40k in equipment. Update: IRB approved, and the grant has been changed to "pending" meaning there is a high likelihood of being funded! Will email the board as soon as we hear.

Arrow Electronics

Greg has a meeting to setup a non-profit account and get in touch with the right people.

Marketing/Events - Unstaffed

Google Adwords

  • Need to add more keywords/New campaigns we can run.
  • Nate suggests google docs and sent out an email for this during Feb Meeting. What happened to the response?
  • Larry met a google employee that was willing to help get this setup up and running.

Marketing Email Updates

  • Feb 2017
  • No email this month, yet.
    • Currently ? Total Audience on email
    • Nate Y. working with Florencia E. on a monthly newsletter.
    • Greg suggested Maker profiles (Example Mike Grube) for our teachers in the news letter.

Art coworking in Ypsi

We need to establish contact with them. Mark Maynard is contact.

Operations/Volunteers - Tyler W.

Proposal to allocate $300 / Month budget to operations for facility improvements, new tools, and pc upgrades. That was my monthly average investment over the past year and we've made great progress towards updating the space. This is similar to the past shogun budget we allocated to Josh. Suggested improvements:

  • Ultra Quiet Air compressor
  • Dust Collector
  • Large Whiteboard for classroom wall
  • SSD drives for all PCs
  • Additional networking and electrical supplies to outfit new classroom

Tracking volunteer hours - Tyler sent email with ideas of who to track, how to track, how to manage, who manages on 2/20. Some feedback was received that we should continue to do it self reported. Greg suggested a monthly self report. No response on suggestions for how to enforce it though. Tyler feels this is dead in the water if it has no teeth. We'd have to look into if we can charge people some small penalty. Henry suggests charging people if they don't volunteer.

John suggested a rolling tool wall. Going to investigate and figure out where we'd normally store it before committing.

Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this. We moved the mirrors that were in the way during the meeting, still stuff in breaker closet we need to dispose of. Going to contact landlord on disposal of old bulbs. Need to label breaker closet.

Tour of space with Stadium Hardware - Went well. They seemed interested in what we offered. The board should follow up with them and see what we want to do!

Martin is going to bring people down from UMHS.

Pick and place is up for being wired up.

Elections

Elections set for 4/20.

Scheduled around Penguicon.

Emails to go out next week 3/15 to provide the required notice and blog posts at that time calling for members to run.

Board Positions

We need to fill 3 positions - Corey, Greg, and Tyler.

Current:

  • Alex White
  • Corey Tebo (I) (resigned 01/11/2017)
  • Greg Gage (I)
  • Nathan Yost
  • Tyler Worman (I)

In progress

  • NAS - Investigated problem with LDAP users not able to change passwords. Contacted Synology support and am working to resolve it with them.
    • Supposedly resolved in latest update 6.1 on 2/25, but we are still seeing the issue.
    • Update on 3/4 improved error handling. Waiting for response from them
  • Classroom electric and internet planning.

Done this month

Website Old

  • Raised prices of future classes per agreement last month.
  • Added ability to pay for rental of classroom.

Annex

  • Got a fridge
  • Larry capped remaining pipes
  • Added outlet
  • Removed extra furniture and some of extra crap.

Main Space

  • Cleaned entire space
  • Reorganized 3D printing
  • Reorganized Craft Room
  • Reorganized Electronics bench
  • Purchased 4 sit/stand tables and assembled.
  • Restored CNC and Vinyl cutter computers to stock image.
  • Recovered master 3D printer configuration and located it here: https://github.com/tsworman/AHA-3DPrinters

Classroom

  • Removed wall
  • Setup desks and projector.
  • New wireless access point installed.

Signage

  • Front signs and stairway signage installed
  • Larry hung banner on pillar so people know we are in the back.
  • Greg got us a sweet logo, need to get it everywhere.
  • Larry posted tool aids.
  • Larry hung an open light up sign.

To Do

Everything still on the operations word doc (non-pressing issues) and these pressing issues:

All

  • Need to track down the SawZall. It appears to be missing along with the blades for it.
  • Sewing machine 1 still in need of repair
  • Website new - Collecting photos for stream of projects happening at AHA. Source: https://github.com/tsworman/AHA-Website2
  • Internet - ACD can deliver site service. We need to decide on what package and when we want to do it and get back to them.
  • Contact city about bin we didn't receive and getting processing fund back.
  • Run backups on all machines to NAS.
  • Eliminate wireless from the current box.
  • Add second patch panel to rack, we have more than 24 lines with the new classroom and additional access points.
  • Swap switch for 48 port.
  • Internet solution - Need to decide what we are doing.
  • 1 Streaming camera for the main space when people are there snapping a photo on a 5 minute basis to display on website.

Annex

  • Want to find sink, microwave, and cabinets/counter still.

Classroom

  • Run ethernet drops
  • Add electric on wall.
  • Clean floor
  • Purge dead/rusted/old computers we don't plan to use.
  • Mount new whiteboard
  • Purchase 2nd pack of whiteboard markers for here
  • Setup mold making equipment.
  • Add outlets/light switch
  • Mount projector.
  • Remove wall.

Signage

  • Greg got new logo completed. We agreed on signs about a meter round on each of the spaces (classroom, coworking, maker). We need to get them made on the vinyl cutter and installed.
  • After Hours rear stairway sign. Reprint on aluminum to match existing signage per Kelly.
  • Sandwich board - Heard back from Adam, he still needs more time, but is planning to get it done soon.
  • Downstairs pole signage - Nate wanted to mount a display there, how can we make this happen?

(30m) Unfinished Business

Storage policy

Alex W. - Drafting a Storage / Clean Tabletop Policy -

  • As of Jan - Still working on it.
  • Alex has a draft
  • Alex has printed out parking permits for existing projects
  • Working on Locker policy and amount to charge for long term storage.
  • Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time.
  • ETA was August 20th, 2017 -- Should we consider this dead?