Minutes:09 DEC 2020 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• Announcements/new business - 10m
• Election update - 5m - James
• Membership update - 5m - Joe
• Financial update - 5m - Joe
• Outreach update
  • Proposed donation drive - 5m - Nate
  • "All Bands Active" - get ball rolling? - 5m - Nate
• December/Beyond! classes - 10m - Nate

• Old business updates

Notes

• Announcements/new business:
  • Lonely Space Hardware cleanup/organization effort

• Election update:

• Membership update:

• Financial update:
  • https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0

• Outreach:
  • Proposed donation drive
  • "All Bands Active" - get ball rolling?

• December/Beyond! classes:
  • Seasonal Solder-Kit Build-Along class scheduled

• Old Business:
  • Membership:
    • Create an "exit survey" that can help identify why a person is leaving, but also can try and convince them to stay by pointing out our reduced cost options available.
    • Make sure we are on-boarding new members consistently -- specifically we should try much harder to ensure that they join the mailing list (using an "opt-out" basis, even?). This needs to be a specific part of the on-boarding process that is always done, possibly during the point at which we add them to the membership roster.
    • Nate will add more columns to address: have we added this person to the member roster, added them to the mailing list, sent them an exit interview if they leave (or at least acknowledged that they left).
    • Speaking of a membership roster, we still don't really have a great system in place that allows us to track changes over time. Nate will (again) try to evaluate a couple CRMs to see if one will work at least a bit better than our current spreadsheet.
  • Volunteering:
    • A task that could be done is to pull the list of donors/sponsors (via GoFundMe, Duo, etc.). Also DigitalOcean for hosting our website. Also SPARK, maybe?
    • James would like to figure out how to get our name on the list (presumably through the various schools) for future volunteers. This was also a suggestion from our Nation of Makers call: reach out to schools and other volunteer hubs to attract more help.
  • Bylaws revision:
    • Nothing really to report here since James is busy with a lot of other things; so just keeping it on the radar. We all agree that the bylaws could use a little attention after 5+ years, especially to better fit how the organization has been running (or could be run!). Follow-up again next month?