Minutes:09 Sep 2015 Board Meeting Agenda: Difference between revisions

From All Hands Active Wiki
Jump to navigation Jump to search
Line 42: Line 42:


==Governance - Nick R. ==
==Governance - Nick R. ==
Proposal to replace Nick with Esty: 3 present Board Members yea, 1 absentee vote yea (Larry), 0 nay.


* Monthly Membership Update (Larry W.) - [https://drive.google.com/drive/u/0/folders/0B9HAmLuqM06ZLUZRbC1GakJRZFk] Temporary Board Report
* Monthly Membership Update (Larry W.) - [https://drive.google.com/drive/u/0/folders/0B9HAmLuqM06ZLUZRbC1GakJRZFk] Temporary Board Report

Revision as of 19:38, 9 September 2015

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees: Alec B., Tyler S., Esty T., Nate Y., Alex W., Donnie J., Greg G., Nick R.
  • Meeting starts at: 19:05
  • Meeting ends at: 21:00


Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

Alec B. brings up the Open House event. We need to pick a time to have it. Goal is to do it after students get moved in, but before they are too settled in.

Esty brings up the lack of a formal Board member replacement procedure. She and Alec agree we should have a more fleshed-out policy for retiring or ousted Board Members. Alec is willing to head up the effort, with input from Nate Y. and Tyler S.. Rough draft will be ready before the next Board Meeting.

Alex reports getting a ton of people in the 3D printer class last month. He suggests running a second class during the month to accommodate the.

Nate Y. will be replacing the server/blog with a more modern distro.

Minutes Approval

Minutes approval (3 approve, 1 temporary Board Member yea; 0 nay)

(90min) Standing Committee Reports

Financial - from Larry W./Deirdre D.

  • Jun 2015 P&L - [1] Temporary Board Report

Fundraising - Greg G.

  • Monthly Fundraising Report - [2] Temporary Board Report

Governance - Nick R.

Proposal to replace Nick with Esty: 3 present Board Members yea, 1 absentee vote yea (Larry), 0 nay.

  • Monthly Membership Update (Larry W.) - [3] Temporary Board Report
  • Monthly Maintenance Report - [4] Temporary Board Report

Volunteers - Tyler S.

  • Monthly Volunteer Report - [5] Temporary Board Report

Education/Classes/Events - Donnie J.

  • Monthly Report - [6] Temporary Board Report
  • Upcoming Special Events - [7] Temporary Board Report

(30m) Unfinished Business

* A Director/Officer or Member must champion action items to ensure the work gets done.

  • ACTION ITEM - From Larry W. - Work out replacing Nick R. w/ Esty for Governance (needs full Board approval) - Larry W.
  • ACTION ITEM - From Alec M. - If/when members are training John N. it is ok for him to be on AHA computers. Board Approved
  • ACTION ITEM - From Alec M. - Election process needs to be documented clearly so members know the consequences of the point system. OR, use an alternative, more direct voting process. - Esty (topic for All-Members Meeting Sun. Aug. 23rd.
  • ACTION ITEM - From Jacob M. - What about a "Bounty Board"? Put up in the space offering prizes for doing various duties in AHA (ie. prizes). Approved by 2 Board members. - Larry W.
  • ACTION ITEM - From Jacob M. - would like to construct 4-6 workstations (ie. small alcove) - Retro Fun! Win95, iMac G3, BOS5, PowerPC Amigo's (on their own LAN) - All Peoples Meeting Topic
  • ACTION ITEM - Larry W. - Washtenaw Area Maker Meeting went very well. Will forward minutes.
  • ACTION ITEM - Jacob M. - should AHA make a proposal to Sylvia's for a non-profit rent write-off for Sylvia's.

(30m) New Business

* A Director/Officer or Member must champion action items to ensure the work gets done.