Minutes:10 Jun 2015 Board Meeting Agenda: Difference between revisions

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* Meeting ends at:  
* Meeting ends at:  


== (5m) Larry W.
* Quick Review of how Board meetings run to ensure business is done effectively.
''* There must be time for all reports to be delivered.
* Any new items from open time should be added to New Business to address at the end of the meeting.
* Action Items - tasks from previous meetings which are either resolved or status provided.
* Standing Committee Reports - Updates by individual Director Assignment
''
==(15 min) Open For All
==(15 min) Open For All


Revision as of 16:59, 8 June 2015

  • Meeting attendees:
  • Meeting starts at: 19:00
  • Meeting ends at:

== (5m) Larry W.

  • Quick Review of how Board meetings run to ensure business is done effectively.

* There must be time for all reports to be delivered.

  • Any new items from open time should be added to New Business to address at the end of the meeting.
  • Action Items - tasks from previous meetings which are either resolved or status provided.
  • Standing Committee Reports - Updates by individual Director Assignment

==(15 min) Open For All

  • All are worthy, All are welcome.


Old Business

* Financial Director Needed; - Previously approved Director Assignment (4/5 Directors - Min Required)

  • Volunteer = Tyler S., Ops/Fac. = Nick R., Governance = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.
  • Email proposal to restructure was rejected by Greg Gage
  • Open Discussion (last months concern related to Conflict of Interest).
  • All Conflict of Interest forms have been signed by new Directors. No COI statements submitted to date.

Action Item Status

  • If any haven't been resolved yet, a Director should volunteer to resolve each by the next Board meeting. If no Director? Is a member willing to take it on?
  • From April...
  • Nate Y initiated recurring payments links for AMF and BYB (AMF has done it, BYB hasn't yet)
  • Tachometer on the Ryobi drill press is dead. Still troubleshooting
  • From May...
  • Tyler S. - 3D Printer sign under construction, more to follow
  • Art Night has a pulse again thanks to the AHA Meet-up - What's the theme for July?
  • Individual member space utilization (how much is allowed and for how long?)
  • Porn Policy? DELETE THIS IF PREVIOUSLY ADDRESSED

Standing Committee Reports

(10 min) Financial - from Larry W./Diedre D.

  • May 2015 P&L - (link here when report available)
  • NEED STATEMENT REGARDING STRENGTH OR WEAKNESS COMPARED TO LAST MONTH
  • IRS 990 has been received by the US Govt. Thanks Zach!

(20 min) Governance - Larry W.

  • Membership Update (Larry W.)
  • Monthly Membership Update (link if report is available)

- XX members this month (includes 8 BYB interns)

  • Membership Tab on the website has been updated w/ added benefits
  • Wiki update is next
  • As noted at last months Board meeting, there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.

(10 min) Operations & Facilities - Nick R.

  • Should we stay OR move? Regardless, we need to expand?
  • Display Case - Gamestart declined (too heavy) - if we can disassemble it, AHA will deliver it.
  • Where will a 30 gallon fish tank go?
  • Where will the Sand Blaster go?
  • Small laser cutter relocated not yet hooked up.

Monthly Maintenance report (link here if report is available)

  • Still no leaks - WooHoo!
  • Toilets still a problem. Not as much but yes. Gray water observed.
  • Scanner is broken - lid needs attention (anybody?)
  • Under table computer brackets being constructed by Alex W. & Nick R.
  • Kossel rewired -- No longer eats black filament but needs new stepper motor
  • Tyler Dence is working on setting up 1 Desktop to run 3D printers
  • Exterior door sign now lit w/ LED's - Thanks Donnie J., Nate Y., Alex W. and Tyler S. (still needs buttoning up)

(10 min) Staff - Tyler S.

  • Will be scheduling a staff training meeting for NEW volunteers.
  • After that training, will schedule a FULL staff meeting.
  • Shift Staff - we should ID a few volunteer benefits (ie. 1 water/shift)

(10 min) Fundraising - Greg G.

- Monthly Fundraising Report (link if a report is available)

(15 min) Outreach/Events - (Donnie J.)

  • Class Schedule - TBD (adding Bike Fix Night)
  • Art Night has a pulse again - Need theme for July Art Party...

ANNUAL EVENTS - How do we get people interested and committed in helping out?

  • AAHOM TechTwilite - Done but very rough compared to previous years
  • A2 MiniMaker Faire - Done. All Rhino Badges gone, demo'ed 3D printer, showed off scorpions
  • Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit) - application submitted 6/8/15
  • No other events shown on the AHA Google Calendar

New Business

  • Some items from previous meetings - put here so as to keep the Board meeting moving quickly.
  • Company space utilization. BYB pays for mold-making room, should AMF Nano pay for storage?
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