Minutes:11 AUG 2021 Members Meeting Agenda: Difference between revisions

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*** Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
*** Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
** Space utilization tracking - Nate will get this to Joe
** Space utilization tracking - Nate will get this to Joe
** Space cleanup items
*** Plotter: ink-jet plotter, *almost* ready to use.  What should we do with this? - Andrew
*** Plotter: ink-jet plotter, *almost* ready to use.  What should we do with this? - Andrew
*** Powerwheels car: What do we do with this? How can we reclaim that space for more useful stuff? Contact Jacob and figure this out. - Nate will reach out
*** Powerwheels car: What do we do with this? How can we reclaim that space for more useful stuff? Contact Jacob and figure this out. - Nate will reach out

Revision as of 19:20, 11 August 2021

Meeting begins:

Meeting ends:

Participants:

Agenda

  • Announcements/new business - 10m
  • Membership - 5m - Joe
  • Financial - 5m - Joe
  • Fundraising/outreach
  • Operations
    • How to find volunteers
  • Old business

Notes

  • Announcements/new business:
  • Membership:
  • Fundraising/outreach:
    • 3D printer/CNC controller upgrade fundraising updates/ideas
    • Try to get better at announcing events further in advance (like 1 week or so at least).
    • Email templates for ease-of-sending.
  • Education/classes:
  • Operations:

Old business updates

  • Communication - is it time to retire the members mailing list and replace it with an announcements list? - James
    • TL;DR - mailing list is kind of dead, only really used for one-way communication. Using Matrix more often for two-way communications. Retiring the mailing list would further consolidate the communications. Have member-only and general-use list? David warns against using mailchimp since they get kind of extorty after a non-zero number of users. Sendgrid might work, and we have just set up an account. -- James will poll the mailing list about to see if folks are interested in this idea.
    • Set up an announcement room (read-only) on Matrix also. -- Nate will set up (DONE)
  • Operations
    • Membership tracking software
      • Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
    • Space utilization tracking - Nate will get this to Joe
    • Space cleanup items
      • Plotter: ink-jet plotter, *almost* ready to use. What should we do with this? - Andrew
      • Powerwheels car: What do we do with this? How can we reclaim that space for more useful stuff? Contact Jacob and figure this out. - Nate will reach out
      • Abandoned locker? Reach out to SPARK to see if the person is still working there? - James will reach out
      • Nixie Clocks and other heavy parts? Reach out to Larry to see what to do with it- Nate will reach out
      • UV Printer -- let's get people trained on this - Andrew, Nate, James, Joe
      • Paint supplies? What do we do with them, should we store them safely in a fire-resistant enclosure? - Volunteer X
      • Mac Mini - Unlock the machine? It has a lock code on it. - Andrew will look at it and see if it can be made usable.
      • Pick and Place machine -- can we find a better home for this? Taking up a lot of room; no plans to get it working for a long time. - Nate will reach out to i3 to see if they might be interested.
  • Outreach/fundraising
    • Fundraising for a utility sink? Needs more plumping and a pump to get it up to the drain line. Timeline is sometime further in the future, possibly after the 3d printer fundraiser. - James
    • Art Fair updates
    • Getting involved in other community events for the summer?
      • Artisan's Market
      • Outdoor meetups
      • Other in-person classes and events?
  • Finances
    • Add James and Joe to bank account - Nate
  • Reopening:
    • Cleaning
      • Tool library - Waiting for a champion
        • Joe is the champion, after Art Fair.
    • Review benchmarks for re-opening - Joe
      • Have a record of who is using the space, and their contact info: paper log, web-based, etc.
      • ~30 total person capacity limit across rooms, based on sq.ft.. 6 for the classroom, 5 for the others?
      • Masks -- required for public events, regardless of vaccine status. Member groups should be discretionary.
      • Put up signs, capacity limits, etc. - James
      • Retiring reservation system - James
    • Infrastructure
      • Networking equipment - Nate & James
      • Door/space access - Nate & James & Andrew
        • Mostly blocked by lack of membership tracking software
        • Can we just stand up a basic LDAP server for this? We know it works.
      • Non-guest wifi - just make it a pre-shared key for now. (DONE)